That clause 4.2, the 10th Report of the Governance Working Group, excluding parts a) i) 44 (Siting of Cannabis Retail Stores in London) and 45 (Siting of Safe Consumption Facilities and Temporary Overdose Prevention Sites in London), and clauses 4.3, Review of the Function of the Public Utility Commission of the City of London, and 5.1, Indigenous Relations Working Group, BE APPROVED.
4.2
That the following actions be taken with respect to the 10th Report of the Governance Working Group from its meeting held on June 11, 2018:
a) on the recommendation of the City Manager, the following actions be taken with respect to the Council Policy Manual Modernization:
i) the proposed by-laws appended to the Governance Working Group Report dated June 11, 2018 as (Appendices B1 to B61, excluding Parkland Accounts) BE INTRODUCED at the Municipal Council Meeting to be held on June 26, 2018, to amend the following Council Policies in order to reformat them into the new Council Policy template and to reflect any changes required as a result of the application of the gender equity lens and to make any further updates that were deemed appropriate:
1. Requiring Building Permits for Buildings Constructed More Than One Year Prior
2. Gateway Structures, Fences and Walls - Ownership & Maintenance
3. Refunding of Application Fees
4. Government Agencies to Pay Fees
5. Subdivision & Development Agreement Security Policy
6. Assumption of Works and Services
7. Street Cleaning in Unassumed Subdivisions
8. Third Party Billing – City of London Contracts
9. Residential Front Yard and Boulevard Parking
10. Commemorative Street Naming Policy
11. Drawing Review Fees
12. Street Naming - Streets of Honour
13. Frequency of Garbage, Recyclable Material, Yard Materials and Fall Leaf Collection
14. Citizens Unable to Take Out Garbage or Recyclable Material
15. Containerized Garbage Collection Systems
16. Waiving of Landfill Site Fees
17. Provision of Blue Boxes
18. Public Notification Policy for Construction Projects
19. Deleting Works from Tenders
20. Services for Special Events
21. Catch Basins on Private Property
22. Rear Yard Grading and Drainage
23. Land Dedication
24. Street, Lane and Walkway Closings
25. New Traffic Signal Locations
26. Lane Maintenance Policy
27. Encroachment Policy
28. Traffic & Parking By-law Amendments
29. Elsie Perrin Williams Estate
30. Monumenting Program
31. Telecommunication Facilities Consultation Policy
32. Value of Parkland Dedication
33. Parkland Dedication – Plan of Subdivision
34. Parkland Dedication Cash-in-lieu
35. Parkland Dedication – Site Plan
36. Pathway Corridors
37. Parkland Accounts
38. Demolition Control
39. Substantially Changed OPA/ZBA Applications
40. Urban Design Awards
41. Tree Preservation
42. Notices of OPA and ZBA Received From Other Municipalities
43. Naturalized Areas and Wildflower Meadows
46. Grants to Centennial Hall
47. Reduced Rental Rates for Non-Profit Groups
48. Objectives of Centennial Hall
49. Using Centennial Hall for City Sponsored Events
50. Lessee Protection and Non-Competitive Clauses
51. Accounts Receivable and Collections Policy
52. Trust Fund Policy
53. Donations Policy
54. Royal Canadian Legion Branch Property Tax Relief Program Funding
55. Security Policy Regarding Letters of Credit
56. Identification of Operating Surpluses – Boards and Commissions
56. Lease Financing Policy
58. Assessment Growth Policy
59. Debt Management Policy
60. Capital Budget and Financing Policy
61. Affordable Housing Reserve Fund Implementation Policy
ii) the proposed by-laws appended to the Governance Working Group Report dated June 11, 2018 as (Appendices C1 to C6) BE INTRODUCED at the Municipal Council Meeting to be held on June 26, 2018, to repeal and replace the following Council Policies:
1. Flankage Exemptions for Surface Works and Sewers to be renamed as Flankage Exemptions for Surface Works and Municipal Services
2. Absence of Sewers and Private Drain Connections to be renamed as Absence of Municipal Services
3. Phase Out Use of City-Owned Vehicles to be renamed as Annual Assessment of Underutilized Light Vehicles
4. Private Storm Water Connections to be renamed as Stormwater Private Drain Connections
5. Parkland Dedication – Acquisition of Parkland Outside a Plan of Subdivision to be renamed as Parkland Dedication – Acquisition of Hazard Lands and/or Open Space Lands
6. Perfecting Property Titles for which Consents were not Obtained
iii) the proposed by-laws appended to the Governance Working Group Report dated June 11, 2018 as (Appendices D1 to D4 and D6) BE INTRODUCED at the Municipal Council Meeting to be held on June 26, 2018, to repeal the following Council Policies which are no longer required:
1. Methane Gas
2. Unprotected Excavations at Construction Sites
3. Non-Enforcement of Parking Regulations
4. Free Downtown Parking During Christmas Season
6. Service Cut Restoration Work by Utilities and Contractors;
iv) the proposed by-law appended to the Governance Working Group Report dated June 11, 2018 as (Appendix D5) being “A by-law to repeal By-law No. CPOL.-78-310, “Enforcement of City Personnel” BE INTRODUCED at a future meeting of Municipal Council after such time as the Standard Operating Procedures have been updated to outline the protocol on by-law investigations being undertaken in accordance with provincial legislation and municipal by-laws; and,
v) the Civic Administration BE DIRECTED to bring forward a revised “Policy for the Establishment and Maintenance of Council Policies” that acknowledges that all Council Policies are to be reviewed with the gender equity lens;
vi) the proposed policy related to Parkland Accounts BE REFERRED back to staff for additional work, with a report back to a future meeting of the Governance Working Group; and
d) clause 1.1 BE RECEIVED.
4.3 Review of the Function of the Public Utility Commission of the City of London
That on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the Civic Administration BE DIRECTED to undertake all the administrative acts that are necessary to dissolve the corporate entity known as The Public Utility Commission of the City of London and to transfer all of its assets and liabilities to The Corporation of the City of London.
5.1 (ADDED) Indigenous Relations Working Group
That the following actions be taken with respect to the Indigenous Relations Working Group:
a) the letters from the Chippewas of the Thames First Nation, Oneida Nation of the Thames and Munsee Delaware Nation BE RECEIVED;
b) that in accordance with section 13.2 of the Council Procedure By-law the Municipal Council decision of October 17, 2017 with respect to clause 2 of the 17th Report of the Strategic Priorities and Policy Committee, BE RECONSIDERED;
c) the Civic Administration BE DIRECTED to retain an external facilitator, acceptable to all parties, to assist in identifying commonalities between the parties from which a terms of reference could be established for the proposed Working Group; and,
d) upon completion of c) above, the Civic Administration BE DIRECTED to consult with the Administration of the First Nations to establish a meeting schedule for the Working Group.