Civic Works Committee

Report

Meeting #:4th Meeting of the Civic Works Committee
Date:
-
Location:
Council Chambers
PRESENT:
  • Councillors P. Squire (Chair),
  • M. van Holst,
  • S. Lewis,
  • S. Lehman,
  • and E. Peloza
ABSENT:
  • Mayor E. Holder
ALSO PRESENT:
  • Councillors J. Helmer and  P. Van Meerbergen; J. Fleming, G. Gauld, A. Giesen, P. Kavcic, D. Huggins, D. MacRae, S. Maguire, B. O'Hagan, D. Popadic, S. Mathers, A Rozentals, C. Saunders, P. Shack, J. Simon,  J. Stanford, S. Spring and B. Westlake-Power

     

    The meeting was called to order at 4:00 PM.


That it BE NOTED that no pecuniary interests were disclosed.



  • Moved by:S. Lehman
    Seconded by:E. Peloza

    That items 2.2, 2.3. 2.6-2.11, BE APPROVED.


    Yeas: (5)P. Squire, M. van Holst, S. Lewis, S. Lehman, and E. Peloza
    Absent: (1)E. Holder

    Motion Passed (5 to 0)
  • Moved by:M. van Holst
    Seconded by:S. Lehman

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Southdale Road West / Wickerson Road Improvements Environmental Assessment:

    a)    Southdale Road West / Wickerson Road Improvements Environmental Study Report BE ACCEPTED;

    b)    a Notice of Study Completion for the Project BE FILED with the Municipal Clerk; and

    c)     the Environmental Study Report BE PLACED on the public record for a 30 day review period. (2019-E05)


    Yeas: (5)P. Squire, M. van Holst, S. Lewis, S. Lehman, and E. Peloza
    Absent: (1)E. Holder

    Motion Passed (5 to 0)
  • Moved by:S. Lehman
    Seconded by:E. Peloza

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated February 20, 2019 related to the 2018 external audit of London’s Drinking Water Quality Management System, and the subsequent 2018 Management Review meeting, BE RECEIVED for information. (2019-E13)



    Motion Passed
  • Moved by:S. Lehman
    Seconded by:E. Peloza

    That, on the recommendation of the Director, Water & Wastewater, the 2018 Drinking Water Annual Report and Summary Report for the City of London Distribution System BE RECEIVED for information. (2019-E13)



    Motion Passed
  • Moved by:S. Lewis
    Seconded by:E. Peloza

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the 2019 Infrastructure Renewal Program Downtown Sewer Separation Phase 2 Project:

    a)       the bid submitted by J-AAR Excavating Limited (J-AAR) at its tendered price of $6,812,793.33, excluding HST, for the 2019 Infrastructure Renewal Program, Downtown Sewer Separation Phase 2 project, BE ACCEPTED; it being noted that the bid submitted by J-AAR Excavating Limited was the lowest of eight bids received and meets the City's specifications and requirements in all areas;

    b)       AECOM Canada Ltd. (AECOM), BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $420,299.00, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

    c)        the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated February 20, 2019;

    d)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

    e)       the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender 19-15); and

    g)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-E01)


    Yeas: (5)P. Squire, M. van Holst, S. Lewis, S. Lehman, and E. Peloza
    Absent: (1)E. Holder

    Motion Passed (5 to 0)
  • Moved by:M. van Holst
    Seconded by:S. Lehman

    That, on the recommendation of the Managing Director Environmental and Engineering Services and City Engineer, the proposed By-law as appended to the staff report dated February 20, 2019 BE INTRODUCED at the Municipal Council Meeting of March 5, 2019 to:

    a)      approve the Amending Agreement with Trojan Technologies; and,

    b)      authorize the Mayor and the City Clerk to execute the Agreement extension. (2019-E03)


    Yeas: (5)P. Squire, M. van Holst, S. Lewis, S. Lehman, and E. Peloza
    Absent: (1)E. Holder

    Motion Passed (5 to 0)
  • Moved by:S. Lehman
    Seconded by:E. Peloza

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the updated Operational Plan for the Elgin-Middlesex Pumping Station (London Portion) BE ENDORSED as per the requirements of the Safe Drinking Water Act, 2002. (2019-E08)



    Motion Passed
  • Moved by:S. Lehman
    Seconded by:E. Peloza

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the 2019 Infrastructure Renewal Program Egerton Street Phase 2 Reconstruction Project:

    a)       the bid submitted by Bre-Ex Construction Inc at its tendered price of $5,723,375.76, excluding HST, BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Inc was the lowest of seven bids received and meets the City's specifications and requirements in all areas;

    b)       Archibald, Gray and McKay Engineering Ltd. (AGM) BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $429,880.00, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy, noting that this firm completed the engineering design for this project;

    c)        the proposed by-law as appended to the staff report dated February 20, 2019 BE INTRODUCED at the Municipal Council meeting to be held on March 5, 2019, for the purpose of amending the Traffic and Parking By-law (PS-113);

    d)       the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated February 20, 2019;

    e)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

    f)        the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender RFT19-02); and

    g)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-T04)



    Motion Passed
  • Moved by:S. Lehman
    Seconded by:E. Peloza

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the 2019 Infrastructure Renewal Program Cavendish Phase 2 Reconstruction Project:

    a)       the bid submitted by Bre-Ex Construction Inc. at its tendered price of $4,214,630.88, excluding HST, BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Inc. was the lowest of seven bids received and meets the City's specifications and requirements in all areas;

    b)       Spriet Associates BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $287,944.80, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy, noting that this firm completed the engineering design for this project;

    c)        the proposed by-law as appended to the staff report dated February 20, 2019  BE INTRODUCED at the Municipal Council meeting to be held on March 5, 2019, for the purpose of amending the Traffic and Parking By-law (PS-113);

    d)       the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated February 20, 2019;

    e)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

    f)        the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender RFT19-13); and

    g)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-T04)



    Motion Passed
  • Moved by:S. Lehman
    Seconded by:E. Peloza

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Acoustic Fiber Optic (AFO) Monitoring Contract:

    a)    the contract value for Pure Technologies Ltd., 3rd Floor, 705-11 Avenue SW, Calgary, Alberta, T2R 0E3, BE APPROVED, in accordance with section 14.3 (c) of The Corporation of the City of London’s Procurement of Goods and Services Policy, in the amount of $150,922.00 (excluding HST) for 2019 to continuously monitor 15.86 km of the City’s most critical watermains;

    b)    the financing for this project BE APPROVED from current available budget as set out in the Sources of Financing Report as appended to the staff report dated February 20, 2019;

    c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

    d)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.(2019-E03)



    Motion Passed
  • Moved by:S. Lehman
    Seconded by:E. Peloza

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law as appended to the staff report dated February 20, 2019 BE INTRODUCED at the Municipal Council meeting to be held on March 5, 2019, for the purpose of amending the Traffic and Parking By-law (PS-113). (2019-T08)



    Motion Passed
  • Moved by:S. Lehman
    Seconded by:E. Peloza

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the sidewalk candidates proposed for the 2019 Annual New Sidewalk Program in the staff report dated February 20, 2019, BE ENDORSED for implementation in 2019. (2019-T04)



    Motion Passed
  • Moved by:S. Lewis
    Seconded by:E. Peloza

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the 2018 Annual Report for the Red Light Camera Program dated February 20, 2019 BE RECEIVED for information, in support of Vision Zero London. (2019-T08)


    Yeas: (5)P. Squire, M. van Holst, S. Lewis, S. Lehman, and E. Peloza
    Absent: (1)E. Holder

    Motion Passed (5 to 0)
  • Moved by:S. Lewis
    Seconded by:M. van Holst

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, an annual New Street Light Local Improvement Program with a 50% cost sharing, 100% City and 1/3 property owner with abutting property owners BE CONSIDERED alongside other investment priorities in the upcoming 2020-2023 multi-year budget process. (2019-T01)


    Yeas: (5)P. Squire, M. van Holst, S. Lewis, S. Lehman, and E. Peloza
    Absent: (1)E. Holder

    Motion Passed (5 to 0)
  • Moved by:S. Lewis
    Seconded by:S. Lehman

    That the following actions be taken with respect to implementation of cycling infrastructure:

    a)   the temporary bike lane for King Street, scheduled for installation in 2019, BE DEFERRED until such time as the Municipal Council has made decisions regarding the rapid transit project, pending the above-noted Council decisions related to transit projects, the matter of temporary King Street bike lane be brought back to the Civic Works Committee for additional consideration; and,

    b)    the matter of the Downtown OEV East-West Bikeway BE REFERRED back to the staff in order to have further consultation related to a viable Dundas Street corridor solution;

    it being noted that the Civic Works Committee received the attached presentations from:

    - P. Kavcic, Transportation Design Engineer

    - J. Pastorius, Manager, Old East Village BIA

    - D. Hall, Executive Director, London Cycle Link

    - G. Gallacher, Board Chair, LDBA-verbal presentation

     

     


    Motion Passed

    Voting Record:


  • Moved by:S. Lewis
    Seconded by:S. Lehman

    That D. Hall, J. Pastorius and G. Gallacher BE GRANTED delegation status.


    Yeas: (5)P. Squire, M. van Holst, S. Lewis, S. Lehman, and E. Peloza
    Absent: (1)E. Holder

    Motion Passed (5 to 0)
  • Moved by:S. Lewis
    Seconded by:S. Lehman

    That the temporary bike lane for King Street, scheduled for installation in 2019, BE DEFERRED until such time as the Municipal Council has made decisions regarding the rapid transit project, pending the above-noted Council decisions related to transit projects, the matter of temporary King Street bike lane be brought back to the Civic Works Committee for additional consideration.

     


    Yeas: (4)P. Squire, S. Lewis, S. Lehman, and E. Peloza
    Nays: (1)M. van Holst
    Absent: (1)E. Holder

    Motion Passed (4 to 1)
  • Moved by:S. Lewis
    Seconded by:S. Lehman

    That the matter of the Downtown OEV East-West Bikeway BE REFERRED back to the staff in order to have further consultation related to a viable Dundas Street corridor solution.


    Yeas: (3)S. Lewis, S. Lehman, and E. Peloza
    Nays: (2)P. Squire, and M. van Holst
    Absent: (1)E. Holder

    Motion Passed (3 to 2)
  • Moved by:S. Lewis
    Seconded by:E. Peloza

    That it BE NOTED that the Deferred Matters List as amended, was received.


    Yeas: (5)P. Squire, M. van Holst, S. Lewis, S. Lehman, and E. Peloza
    Absent: (1)E. Holder

    Motion Passed (5 to 0)
  • Moved by:E. Peloza
    Seconded by:S. Lehman

    That the Civic Works Committee convene, In Closed Session at 6:58 PM, for the purpose of considering:a matter that pertains to litigation or potential litigation and advice that is subject to solicitor-client privilege, including communications necessary for the purpose and directions and instructions to officers and employees or agents of the municipality regarding properties located on Birchwood Drive and Meadowvale Drive.

     


    Yeas: (5)P. Squire, M. van Holst, S. Lewis, S. Lehman, and E. Peloza
    Absent: (1)E. Holder

    Motion Passed (5 to 0)

    The Civic Works Committee convenes, In Closed Session from 6:58 PM to 7:05 PM.


  • Moved by:S. Lewis
    Seconded by:S. Lehman

    That the Civic Works Committee convene In Closed Session at 5:46 PM for the purpose of considering: a matter subject to solicitor-client privilege, including communications necessary for that purpose, as it relates to the implementation of King Street Cycling Improvements, including the tendering process.


    Yeas: (5)P. Squire, M. van Holst, S. Lewis, S. Lehman, and E. Peloza

    Motion Passed (5 to 0)

    The Civic Works Committee convenes, In Closed Session from 5:46 PM to 6:08 PM.


The meeting adjourned at 7:06 PM

No Item Selected