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AGENDA

 

Civic Works Committee

 

meeting to be held on December 19, 2011, commencing at 4:00 PM, in the Council Chambers, Second Floor, London City Hall. 

 

Committee Members:  Councillor H.L. Usher (Chair), Councillors J.L. Baechler, S. Orser, P. Van Meerbergen and S. White and B. Mercier (Secretary). 

 

 

I.

DISCLOSURES OF PECUNIARY INTEREST

 

1.

Members to disclose pecuniary interest(s) related to agenda items, if applicable.

 

II.

SCHEDULED ITEMS

 

2.

Election of Vice Chair for the term ending November 30, 2012

 

3.

4:15 pm DELEGATION - Peter White, President, London Economic Development Corporation re: No Parking Zone Designations in Forest City Industrial Park

 

a)

Ian Welsh, Production Facility, Lands and Buildings, Brose Canada re: Parking Regulation Commerce Road

 

b)

Peter White, President, London Economic Development Corporation

 

c)

Acting Director, Roads and Transportation re: Amendments to the Traffic and Parking By-law Commerce Road

 

Recommendation:  That on the recommendation of the Acting Director, Roads & Transportation, the attached proposed by-law (Appendix “A”) BE INTRODUCED at the Municipal Council meeting to be held on January 10, 2012 for the purpose of amending the Traffic and Parking By-law (P.S. 111) on Commerce Road.

 

 

i)

ADDED - Revised Parking By-law Commerce Road

 

4.

4:45 pm PUBLIC PARTICIPATION MEETING - Hyde Park Road Improvements Environmental Study Report: Project Number TS1477

 

Recommendation:  That, on the recommendation of the Acting Director, Roads and Transportation, Environmental and Engineering Services, the following actions BE TAKEN with respect to the Hyde Park Road Improvements Environmental Study Report:

 

(a)        The Hyde Park Road Improvements Environmental Study Report BE ACCEPTED;

 

(b)        A Notice of Completion BE FILED with the Municipal Clerk; and

 

(c)        The Environmental Study Report BE PLACED on public record for a 30-day review period.

 

 

5.

5:00 pm ADDED - DELEGATION - Committee Orientation

 

a)

Barb Westlake-Power, Manager of Legislative Services

 

b)

John Braam, Director of Water and City Engineer

 

III.

CONSENT ITEMS

 

6.

Executive Director, Planning, Environmental and Engineering Services - Fox Hollow Development Area Stormwater Management Facility #2 Depressurization Wells and Groundwater Works

 

Recommendation:  That, on the recommendation of the Executive Director, Planning, Environmental and Engineering Services, the following action BE TAKEN with respect to the Fox Hollow Development Area Stormwater Management (SWM) Facility #2 depressurization wells and groundwater works:

 

(a)        the status update of the Fox Hollow Development Area SWM Facility #2 depressurization and groundwater works BE RECEIVED;

 

(b)        the Mayor and the City Clerk BE AUTHORIZED to execute an updated agreement with the Consultant - Stantec Consulting Limited (Consultant) 171 Queens Avenue Suite 800 London, Ontario, Canada, N6A 5J7, to increase the previously approved functional,  detailed and contract administration design engineering fees by $126,500 excluding HST, bringing the upset amount from $1,308,430 to $1,434,930, excluding HST for the said project in accordance with Section 14.5-single/sale source reporting, Procurement of Goods and Services Policy;

 

(c)        the financing for this work BE APPROVED as set out in the Sources of Financing Report attached hereto as Appendix "A";

 

(c)        the consulting fees for the project identified in (a) above, BE IN ACCORDANCE with the estimate on file, which are based upon the Fee Guideline for Professional Engineering Services, 2006, recommended by the Ontario Society of Professional Engineers;

 

(e)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

 

(f)        the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and

 

(g)        the Mayor and City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

 

 

7.

Executive Director, Planning, Environmental and Engineering Services - Communication and Duration for Maintenance Work

 

Recommendation:  That, on the recommendation of the Executive Director- Planning, Environmental and Engineering Services, this report BE RECEIVED and reported to Municipal Council for their information.

 

a)

ADDED - Council Policy 7(14) Public Notification Policy for Construction Projects

 

8.

Director, Wastewater and Treatment Planning, Environmental and Engineering Services - Request to Extend the US Peroxide PRI-SC (TM) Odour Control System Trial on the Dingman, Wonderland and Gordon Avenue Sewer System

 

Recommendation:  That, on the recommendation of the Director-Wastewater and Treatment, Planning, Environmental and Engineering Services, the following action BE TAKEN with respect to continuing a trial using US Peroxide PRI-SC™ odour control system.

 

Extend the US Peroxide PRI-SC™ trial as required under section 14.4 (d) of the Procurement of Goods and Services Policy.  Total cost of the pilot extension will not exceed $290,000 and will be funded through the existing operating budgets 450901. 425100.5000 and 450901.425100.5050

 

 

9.

Director , Wastewater and Treatment Planning, Environmental and Engineering Services - Status Report for Environmental Assessment Study for Tributary 'C' Drainage Area

 

Recommendation:  That, on the recommendation of the Director, Wastewater and Treatment, Planning, Environmental and Engineering Services, the following actions BE TAKEN with respect to a First Nation’s review request of the Draft Environmental Study Report (ESR) for the Municipal Class Environmental Assessment (EA) Study, Schedule “C” for the Storm/Drainage and Stormwater Management (SWM), Transportation and Sanitary Trunk Servicing Works for the Tributary ‘C’ drainage area located within the Downstream Thames River Subwatershed Area:

 

(a)        the Mayor and the City Clerk BE AUTHORIZED to execute an agreement with the Munsee-Delaware First Nation’s Consulting Team: Willms Shier Environmental Lawyers LLP and Red Lea Environmental Corporation, 14 Mintwood Court, Brampton, Ontario L6Z3K2 in the amount of $91,430, excluding HST, for the legal and engineering peer review of the Draft Environmental Study Report (ESR) for the Municipal Class EA Study for the Tributary ‘C’ drainage area in accordance with the final work program and schedule as provided by the Consultants, it being noted that the revised upset total estimated fees cost for this First Nation’s Consultant’s peer review is based upon the Fee Guideline for Professional Engineering Services, 2006, recommended by the Ontario Society of Professional Engineers;

 

(b)        the approval given herein BE CONDITIONAL upon receiving the First Nation’s confirmation on the finalized peer review’s work plan ; and

 

(c)        the financing for this work BE APPROVED as set out in the Sources of Financing Report attached hereto as Appendix "A".

 

 

10.

Director, Wastewater and Treatment Planning, Environmental and Engineering Services - Appointment of Consulting Engineer for Functional and Detailed Design of the Dingman Creek Stormwater Management Erosion Control Wetland Facility (ES2682)

 

Recommendation:  That, on the recommendation of the Director, Wastewater and Treatment, Planning, Environmental and Engineering Services, the following actions BE TAKEN with respect to the appointment of a consultant for the functional and detailed design of the Dingman Creek Stormwater Management (SWM) Erosion Control Wetland Facility (ES2682):

 

 

(a)        the Mayor and the City Clerk BE AUTHORIZED to execute an updated agreement with the Consultant - Delcan Corporation (Consultant) 1223 Michael Street, Suite 100, Ottawa, Ontario Canada, K1J 7T2 to increase the contract by $448,000 excluding HST, in order to undertake the Phase 2 functional and detailed design for the said project in accordance with Section 15, Clause 15.2(g) of the Procurement of Goods and Services Policy;

 

(b)        the financing for the project BE APPROVED in accordance with the “Sources of Financing Report” attached hereto as Appendix “A”;

 

(c)        the consulting fees for the project identified in (a), above, BE IN ACCORDANCE with the estimate, on file, which are based upon the Fee Guideline for Professional Engineering Services, 2006,  recommended by the Ontario Society of Professional Engineers;

 

(d)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

 

(e)        the approvals given herein BE CONDITIONAL upon the Corporation entering into a  formal contract with the consultant for the work; and

 

(f)        the Mayor and City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

 

 

11.

Director of Water and City Engineer - Water and Sewer Revenue Audit: Staff Response

 

Recommendation:  That, on the recommendation of the Director of Water and City Engineer, the report on water and sewer revenue audit BE RECEIVED for information.

 

12.

Acting Director, Roads and Transportation -  Amendments to the Traffic and Parking By-law

 

Recommendation:  That on the recommendation of the Acting Director, Roads & Transportation, the attached proposed by-law (Appendix “A”) BE INTRODUCED at the Municipal Council meeting to be held on January 10, 2012 for the purpose of amending the Traffic and Parking By-law (P.S. 111).

 

 

 

13.

City Clerk - 1st Report of the Transportation Advisory Committee

 

14.

City Clerk - Civic Works Committee Membership for the term December 1, 2011 to November 30, 2012

 

IV.

ITEMS FOR DIRECTION

 

15.

Director, Wastewater and Treatment Planning, Environmental and Engineering Services - Request to Increase the Scope of RV Anderson and Associates Related to Preliminary Work on the Expansion of the Greenway Wastewater Treatment Plant (ES 2685)

 

Recommendation:  That, on the recommendation of the Director-Wastewater and Treatment, Planning, Environmental and Engineering Services, the following action BE TAKEN with respect to preliminary work for the expansion of the Greenway Wastewater Treatment Plant. (ES 2685)

 

(a)        That the scope for RV Anderson Associates be increased from providing a preliminary design roadmap for the Greenway expansion to include technical services through the Expression of Interest (EOI), the request for Proposals (RFP) and the initial design submissions of the selected consultant.  This will increase the total fees for RVA on this project from $84,010 to $171,510.

 

 

16.

Director of Water and City Engineer - Public Participation Meeting Regarding Water Fluoridation in London

 

Recommendation:  That, on the recommendation of the Director of Water and City Engineer,

 

1)         further to the direction of the Committee Chair, a public participation meeting BE HELD on Wednesday, January 25, at 5:00 pm, for the purpose of receiving public input on this matter in order to assist the Municipal Council in its decision-making process, and

 

2)         in order to accommodate all parties who may wish to speak, the meeting BE HELD at Centennial Hall.

 

 

17.

Councillor B. Armstrong - Street Lighting Request, Lord Nelson School Area - Crime and Safety Concerns

 

18.

C. Dodds, 248 Simpson Crescent - REQUEST FOR DELEGATION STATUS - Veteran's Memorial Parkway Noise Study

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

VI.

ADJOURNMENT

 

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