I.

DISCLOSURES OF PECUNIARY INTEREST

1.

None are disclosed.

II.

SCHEDULED ITEMS

2.

Election of Vice Chair for the term ending November 30, 2012

Recommendation:  That Councillor P. Van Meerbergen BE ELECTED as the Civic Works Committee’s Vice-Chair for the term ending November 30, 2012.

3.

No Parking Zone Designations in Forest City Industrial Park

Recommendation:  That, notwithstanding the recommendation of the Acting Director, Roads and Transportation, consideration of the proposed by-law to amend the Traffic and Parking By-law (PS-111) as it relates to parking on Commerce Road BE DEFERRED for one year to allow the business community in the Forest City Industrial Park time to complete any plans for, and construction of, additional parking and that the London Economic Development Corporation BE ASKED to continue to work with the business community with respect to this matter; it being noted that the Civic Works Committee heard a verbal delegation and received a communication dated December 9, 2011, from P. White, President & C.E.O., London Economic Development Corporation, and received a communication dated November 4, 2011, from I. Welsh, Production Facility, Lands and Buildings, Brose Canada Inc., with respect to this matter.

4.

Hyde Park Road Improvements Environmental Study Report: Project Number TS1477

Recommendation:  That, on the recommendation of the Acting Director, Roads and Transportation, Planning, Environmental and Engineering Services, the following actions be taken with respect to the Hyde Park Road Improvements Environmental Study Report, Project Number TS1477:

a)         the Hyde Park Road Improvements Environmental Study Report BE ACCEPTED;

b)         a Notice of Completion BE FILED with the Municipal Clerk; and,

c)         the Hyde Park Road Improvements Environmental Study Report BE PLACED on public record for a 30-day review period;

it being noted that the Civic Works Committee heard the attached presentation from J. Heyninck, Associate, IBI Group, with respect to this matter;

it being pointed out that at the public participation meeting associated with this matter the following individual made an oral submission in connection therewith:

·                    R. Dickinson, 1118 St. Anthony Road – indicating that the community has expressed concern with this project, particularly with the scheduling, but is pleased to know that the work will be done in two seasons as opposed to three; noting that a long disruption was a concern; further indicating that there is a traffic congestion problem at the intersection of Hyde Park Road and Oxford Street; where Remark Fresh Market is located; asking that the new business area in the little section between Oxford Street adjacent to the Remark Fresh Market be included in the evaluation for redesign in 2019; lastly, asking that another public participation meeting be held prior to improvements to the Oxford Street portion of the intersection being undertaken.

5.

Committee Orientation

Recommendation:  That the Committee Orientation presentations by the Manager of Legislative Services and the Director of Water and City Engineer BE POSTPONED to the next meeting of the Civic Works Committee to be held on January 23, 2012. 

III.

CONSENT ITEMS

6.

Fox Hollow Development Area Stormwater Management Facility #2 Depressurization Wells and Groundwater Works

Recommendation:  That the following actions be taken with respect to the Fox Hollow Development Area Stormwater Management (SWM) Facility #2 depressurization wells and groundwater works:

a)         the Mayor and the City Clerk BE AUTHORIZED to execute an updated agreement with Stantec Consulting Limited (Consultant), 171 Queens Avenue, Suite 800, London, Ontario, Canada, N6A 5J7, to increase the previously approved functional, detailed and contract administration design engineering fees by $126,500, excluding HST, bringing the upset amount from $1,308,430 to $1,434,930, excluding HST, for the said project in accordance with Section 14.5 single/sole source reporting, Procurement of Goods and Services Policy;

b)         the financing for this work BE APPROVED as set out in the attached Sources of Financing Report (Appendix A);

c)         the consulting fees for the project, identified in a), above, BE IN ACCORDANCE with the estimates on file, which are based upon the Fee Guideline for Professional Engineering Services, 2006, recommended by the Ontario Society of Professional Engineers;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

e)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to the above-noted recommendations.

7.

Communication and Duration for Maintenance Work

Recommendation:  That the matter of communicating the duration of plans and timelines for maintenance work projects (road works, sidewalk repair, street light repair, etc.) to affected neighborhoods and residents BE REFERRED to the Civic Administration to obtain comments from interested Councillors and Corporate Communications, and report back at a future meeting of the Civic Works Committee (CWC); it being noted that the CWC reviewed and received an information report dated December 19, 2011, from the Executive Director, Planning, Environmental and Engineering Services, in response to an inquiry from Councillor M. Brown to the September 12, 2011 Built and Natural Environment Committee, with respect to this matter.

8.

Request to Extend the US Peroxide PRI-SC™ Odour Control System Trial on the Dingman, Wonderland and Gordon Avenue Sewer System

Recommendation:  That, on the recommendation of the Director, Wastewater and Treatment, Planning, Environmental and Engineering Services, the US Peroxide PRI-SC™ odor control system trial on the Dingman, Wonderland and Gordon Avenue Sewer System, BE EXTENDED in accordance with section 14.4 (d) of the Procurement of Goods and Services Policy; it being noted that the total cost of the pilot extension will not exceed $290,000 and will be funded through the existing operating budget.

9.

Status Report for Environmental Assessment Study for Tributary 'C' Drainage Area

Recommendation:  That, on the recommendation of the Director, Wastewater and Treatment, Planning, Environmental and Engineering Services, the following actions be taken with respect to the environmental assessment study for the Tributary ‘C’ Drainage area:

a)         the Mayor and the City Clerk BE AUTHORIZED to execute an agreement with the Munsee-Delaware First Nation’s Consulting Team: Willms Shier Environmental Lawyers LLP and Red Lea Environmental Corporation, 14 Mintwood Court, Brampton, Ontario L6Z 3K2, in the amount of $91,430, excluding HST, for the legal and engineering peer review of the Draft Environmental Study Report (ESR) for the Municipal Class EA Study for the Tributary ‘C’ drainage area in accordance with the final work program and schedule as provided by the Consultants; it being noted that the revised upset total estimated fees cost for this First Nation’s Consultant’s peer review is based upon the Fee Guideline for Professional Engineering Services, 2006, recommended by the Ontario Society of Professional Engineers;

b)         the approval given herein BE CONDITIONAL upon receiving the First Nation’s confirmation of the finalized peer review work plan ; and,

c)         the financing for this work BE APPROVED as set out in the attached Sources of Financing Report (Appendix A).

10.

Appointment of Consulting Engineer for Functional and Detailed Design of the Dingman Creek Stormwater Management Erosion Control Wetland Facility (ES2682)

Recommendation:  That, on the recommendation of the Director, Wastewater and Treatment, Planning, Environmental and Engineering Services, the following actions be taken with respect to the appointment of a consultant for the functional and detailed design of the Dingman Creek Stormwater Management (SWM) Erosion Control Wetland Facility (ES2682):

a)            the Mayor and the City Clerk BE AUTHORIZED to execute an updated agreement with the Delcan Corporation (Consultant) 1223 Michael Street, Suite 100, Ottawa, Ontario, K1J 7T2, to increase the contract by $448,000, excluding HST, in order to undertake the Phase 2 functional and detailed design for the said project in accordance with Section 15, Clause 15.2(g) of the Procurement of Goods and Services Policy;

b)         the financing for the project BE APPROVED as set out in the attached Sources of Financing Report (Appendix A);

c)         the consulting fees for the project identified in a), above, BE IN ACCORDANCE with the estimates, on file, which are based upon the Fee Guideline for Professional Engineering Services, 2006, recommended by the Ontario Society of Professional Engineers;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

e)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

11.

Water and Sewer Revenue Audit: Staff Response

Recommendation:  That the December 19, 2011 information report from the Director of Water and City Engineer, with respect to staff’s response to the Water and Sewer Revenue Audit, BE RECEIVED.

12.

Amendments to the Traffic and Parking By-law

Recommendation:  That, on the recommendation of the Acting Director, Roads and Transportation, the attached proposed by-law (Appendix “A”) BE INTRODUCED at the Municipal Council meeting to be held on January 10, 2012 for the purpose of amending the Traffic and Parking By-law (PS-111).

13.

1st Report of the Transportation Advisory Committee

Recommendation:  That the 1st Report of the Transportation Advisory Committee, from its meeting held on December 6, 2011, BE RECEIVED.

14.

Civic Works Committee Membership for the term December 1, 2011 to November 30, 2012

Recommendation:  That the Municipal Council resolution, adopted at its meeting held on November 21, 2011, with respect to appointments to the Civic Works Committee for the term December 1, 2011 to November 30, 2012, BE RECEIVED.

IV.

ITEMS FOR DIRECTION

15.

Request to Increase the Scope of RV Anderson and Associates’ Preliminary Work on the Expansion of the Greenway Wastewater Treatment Plant (ES 2685)

Recommendation:  That, on the recommendation of the Director-Wastewater and Treatment, Planning, Environmental and Engineering Services, the following actions be taken with respect to the expansion of the Greenway Wastewater Treatment Plant:

a)            the scope for RV Anderson Associates (RVA) BE INCREASED from providing a preliminary design roadmap for the Greenway expansion to include technical services through the Expression of Interest (EOI), the request for Proposals (RFP) and the initial design submissions of the selected consultant; it being noted that this will increase the total fees for RVA on this project from $84,010 to $171,510; and,

b)            the financing for this work BE APPROVED as set out in the attached Sources of Financing Report (Appendix A).

16.

Public Participation Meeting Regarding Water Fluoridation in London

Recommendation:  That, on the recommendation of the Director of Water and City Engineer the following actions be taken with respect to water fluoridation in the City of London:

a)         a public participation meeting BE HELD on Wednesday, January 25, 2012 at 7:00 pm, for the purpose of receiving public input on water fluoridation, in order to assist the Municipal Council in its decision-making process; and,

b)         in order to accommodate all parties who may wish to speak, the meeting BE HELD at Centennial Hall.

17.

Street Lighting Request, Lord Nelson School Area - Crime and Safety Concerns

Recommendation:  That NO ACTION BE TAKEN with respect to the communication dated November 23, 2011, from Councillor B. Armstrong, with respect to a request for street lighting in the area from Castle Drive to Wexford Avenue.

18.

Veterans Memorial Parkway Noise Study

Recommendation:  That the Civic Administration BE REQUESTED to work with the Ward Councillor and the residents backing onto Veterans Memorial Parkway (VMP), with respect to conducting further field testing relating to noise levels along the VMP; it being noted that the Civic Works Committee heard verbal delegations and received the attached communications dated November 4, 2011 from C. Dobbs, 248 Simpson Avenue, B. Sutton, 240 Simpson Avenue, as well as communications dated November 3, 2011 from H. Angus, 223 Simpson Crescent and A. Taylor Shearme, with respect to this matter.

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

None.

VI.

ADJOURNMENT

The meeting adjourned at 6:28 PM.