I.

DISCLOSURES OF PECUNIARY INTEREST

1.

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

4th Report of the Transportation Advisory Committee

Recommendation:  That the 4th Report of the Transportation Advisory Committee, from its meeting held on May 7, 2013, BE RECEIVED.

3.

Bradley Avenue Pedestrian Tunnel Illumination

Recommendation:  That, on the recommendation of the Director, Roads & Transportation, NO ACTION BE TAKEN with respect to replacing the lighting in the vicinity of the Bradley Avenue pedestrian tunnel. (2013-T01)

4.

Household Special Waste Program Update

Recommendation:  That, on the recommendation of the Director, Environment, Fleet & Solid Waste, the following actions be taken with respect to the Household Special Waste Program:

a)         the proposed by-law as appended to the staff report dated May 27, 2013, BE INTRODUCED at the Municipal Council meeting of June 11, 2013 to approve an agreement with the Recycling Council of Ontario to fund a portion of the City’s Household Special Waste Program and to authorize the Mayor and the City Clerk to execute the Agreement;

b)         staff BE DIRECTED to expand the service area of the Household Special Waste Depot to include Elgin County; it being noted that Council will need to approve agreements with individual municipalities before their residents can use the Depot on a full cost recovery basis; and,

c)         Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this matter. (2013-E07)

5.

W12A Landfill Community Mitigative Measures Fund - Glanworth Library

Recommendation:  That, on the recommendation of the Director, Environment, Fleet, & Solid Waste, and the W12A Landfill Public Liaison Committee, funding of $15,000 BE APPROVED from the W12A Landfill Community Mitigative Measures Fund for the Glanworth Library Revitalization Project, subject to the project resulting in a continuation of library services in Glanworth.  (2013-F11)

6.

Environmental Activity and Sector Registry (EASR) Regulation for Landfill Gas Power Generating Facilities

Recommendation:  That, on the recommendation of the Director of Environment, Fleet and Solid Waste, the comments and discussion contained in the staff report dated May 27, 2013 BE ENDORSED and BE SUBMITTED by City staff to the Ministry of the Environment’s Environmental Bill of Rights Registry posting (EBR 011-8592) titled “Environmental Activity and Sector Registry (EASR) Regulation for Landfill Gas Power Generating Facilities”; it being noted that the City generally supports the Province of Ontario’s overall direction to simplify the process for approving relatively low-risk and low-impact landfill gas power plant projects; it being understood that because the due date for comments is May 31, 2013, the attached comments will be forwarded to the Ministry immediately, with a formal Council resolution to follow after the June 11, 2013 Council meeting.  (2013-E02)

7.

2013 Infrastructure Lifecycle Renewal Program Contract #1 - Grosvenor Street Reconstruction (Contract Award: Tender 13-34)

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services & City Engineer, the following actions be taken with respect to the award of contracts for the 2013 Lifecycle Renewal Program, Contract #1: Grosvenor Street Reconstruction Project (ES2464-13, EW3765-13):

a)          the bid submitted by Van Bree Drainage and Bulldozing Limited (Van Bree), 7074 Nauvoo Road, Warwick Township, ON, N0N 1J4, at its corrected tendered price of $1,466,271.90 (excluding H.S.T.), for the 2013 Infrastructure Lifecycle Renewal Program, Contract #1 project, BE ACCEPTED; it being noted that the bid submitted by Van Bree was the lowest of eight bids received and meets the City's specifications and requirements in all areas;

b)          Stantec Consulting Ltd. (Stantec), 800 – 171 Queens Avenue London, ON, N6A 5J7, BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $175,340.00 (excluding H.S.T.), based upon the Fee Guideline for Professional Engineering Services recommended by the Ontario Society of Professional Engineers, and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy; it being noted that this firm completed the engineering design;

c)          minor future additional annual operating costs of $900.00 BE RECOGNIZED as a result of this project; it being noted that these costs are as a result of new infrastructure installation, and will be considered and accommodated within future Wastewater Operating Budgets;

d)          the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated May 27, 2013;

e)          the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

f)           the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 13-34); and,

g)          the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2013-L04)

8.

Ontario One Call and Utility Locates

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the Ontario One Call initiative:

a)         a contracted service delivery model for the provision of underground utility locates BE CONTINUED; and,

b)         future additional operating costs for the mandatory Ontario One Call service, estimated in the amount of $22,000, BE APPROVED as a first priority from available assessment growth in 2014, subject to Budget approval.  (2013-E06)

9.

Amendments to the Traffic and Parking By-law

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer the following actions be taken with respect to amendments to the Traffic and Parking By-law:

a)         the proposed by-law appended to the staff report dated May 27, 2013 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on June 11, 2013 for the purpose of amending the Traffic and Parking By-law (P.S. 111); and,

b)         the proposed by-law appended to the staff report dated May 27, 2013 as Appendix “B”, BE INTRODUCED at the Municipal Council meeting to be held on June 11, 2013 for the purpose of amending the Traffic and Parking By-law (P.S. 111) with respect to temporary changes on Bruce Street effective September 20, 2013.  (2013-C01)

10.

Trowbridge Avenue Parking Passes/Residential Parking Pass Pilot Program

Recommendation:  That, the following actions be taken with respect to Trowbridge Avenue Parking Passes and the Residential Parking Pass Pilot Program:

a)         NO ACTION BE TAKEN with respect to changing the parking regulations on Trowbridge Avenue (all), Mary Avenue (all) and Pinewood Drive from Mary Avenue to Randol Drive; and,

b)         the Civic Administration BE DIRECTED to discontinue the Residential Parking Pass Pilot Program within the City of London, for the purpose of achieving a consistent approach throughout the City, and to provide adequate notice of the Program’s discontinuation to those areas currently participating in the Residential Parking Pass Pilot Program.  (2013-T02)

11.

T13-56 Supply and Delivery of Polymers - Wastewater Treatment

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the Supply and Delivery of Polymers for Wastewater Treatment (T13-56):

a)         the bid submitted by BASF Canada Inc., 100 Milverton Dr., 5th Floor, Mississauga, ON  L5R 4H1 at its tendered price of $1,242,052.99 (excluding HST), for the supply and delivery of Polymers at the Wastewater Treatment Plants  BE ACCEPTED; it being noted that the bid submitted by BASF Canada Inc., was the lowest of three bids received and  meets the City’s requirements in all areas;

b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract; and,

c)         approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to the subject matter of this approval.  (2013-E07)

12.

Traffic Marking Paint Single Source SS13-24

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the Traffic Marking Paint Single Source (SS13-24):

a)         approval hereby BE GIVEN to enter into a supply contract for 2013 for the supply and delivery of White and Yellow Traffic Marking Paint with Ennis Paint Canada ULC, 850 McKay Road, Pickering, ON  L1W 2Y4;

b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract; and,

c)         approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order relating to the subject matter of this approval.  (2013-L04B)

13.

Appointment of Consulting Engineers Infrastructure-Lifecycle Renewal Program 2014-2015

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services & City Engineer, the following actions be taken with respect to the appointment of Consulting Engineers for the 2014-2015 Infrastructure Lifecycle Renewal Program (ES2414-12, ES2464-11, EW3765-13, TS1446-12, TS5123-12, TS4067-13):

a)         the following Consulting Engineering firms BE APPOINTED Consulting Engineers for the pre-design and design of the said projects, in the amounts identified below, in accordance with the estimate on file, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 of the City of London’s Procurement of Goods and Services Policy; it being noted that these consultants shall obtain approval to proceed with subsequent phases of engineering for their projects subject to satisfying all financial, reporting and other conditions contained within this Policy:

i)          Contract 1: Spriet Associates, 155 York Street, London ON, N6A 1A8 in the amount of $214,203.00, exclusive of HST;

ii)         Contract 2: R.V. Anderson Associates Limited, 557 Southdale Road East Suite 200 in the amount of $174,625.00, exclusive of HST;

iii)        Contract 3: AECOM Canada Ltd., 285 King Street, Suite 300, London ON,  N6B 3M6, in the amount of $284,245.50, exclusive of HST;

iv)        Contract 4: Archibald, Gray & McKay Engineering Limited, 3514 White Oak Road, London ON,  N6E 2Z9, in the amount of $216,436.00, exclusive of HST;

v)         Contract 5: Stantec Consulting Ltd, 800-171 Queens Avenue, London, ON, N6A 5J7, in the amount of $245,338.50, exclusive of HST;

vi)        Contract 6: IBI Group 350 Oxford Street West, Suite 203, London, ON, N6H 1T3, in the amount of $128,832.55 exclusive of HST;

vii)       Contract A: AECOM Canada Ltd., 285 King Street, Suite 300, London ON,  N6B 3M6, in the amount of $124,454.00 exclusive of HST;

viii)      Contract B: Dillon Consulting Ltd., 130 Dufferin Avenue, Suite 1400, London, ON, N6A 5R2, in the amount of $195,965.00, exclusive of HST;

ix)        Contract C: Archibald, Gray & McKay Engineering Limited, 3514 White Oak Road, London ON,  N6E 2Z9, in the amount of $204,094.00 exclusive of HST;

x)         Contract D: Delcan Corporation, 1069 Wellington Road South, Suite 214, London ON, N6E 2H6, in the amount of $190,358.30, exclusive of HST; and,

xi)        Contract E: Dillon Consulting Ltd., 130 Dufferin Avenue, Suite 1400, London, ON, N6A 5R2, in the amount of $74,800.00 exclusive of HST.

b)         the financing for design of the projects identified in (a), above, BE APPROVED in accordance with the Sources of Financing Report as appended to the staff report dated May 27, 2013;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this program;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with each Consultant for the respective project; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2013-A05)

III.

SCHEDULED ITEMS

14.

Amendments to Fees and Charges By-law A-46 to Include a Fee Related to Permits for Approved Works and an Application Fee for Commemorative Streets Requests

Recommendation:  That, on the recommendation of the City Clerk, the proposed by-law appended to the staff report dated May 27, 2013, BE INTRODUCED at the Municipal Council meeting on June 11, 2013 to amend By-law No. A-46, as amended, entitled “A by-law to provide for Various Fees and Charges” in order to include fees related to commemorative street requests and also permit applications for approved works, where the works do not involve road cuts, traffic management plans or disruptions within the travelled portion of the roadway; it being pointed out that there were no oral submissions made at the public participation meeting associated with this matter.  (2013-C01)

IV.

ITEMS FOR DIRECTION

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

15.

Added - Southwest Area Plan - Service Policies and Plans

Recommendation:  That the Civic Administration BE DIRECTED to report back as soon as possible, to the appropriate committee, with respect to servicing policies and plans related to the Southwest Area Plan.  

VI.

ADJOURNMENT

The meeting adjourned at 4:50 PM.