I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

COUNCIL MEMBER SUBMISSION – Absent From Meeting

That it BE NOTED that a communication dated February 6, 2018 from Councillor V. Ridley, related to her being absent from the meeting, was received. (2018-C12)

Motion Passed

YEAS: P. Hubert, T. Park, P. Squire (3)

3.

STAFF REPORT - Contract Award  -  T17-130 Wonderland Road South Two-Lane Upgrade

That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for the Wonderland Road South Two-Lane Upgrade from Highway 401 to Highway 402:

a)         the bid submitted by Bre-Ex Construction Inc. at its submitted tendered price of $6,590,096.80 (excluding HST), for the said project BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Inc. was the lowest of six  bids received and meets the City's specifications and requirements in all areas;

b)         WSP Canada Group Limited BE AUTHORIZED to carry out the resident inspection, contract administration of the said project in the amount of $558,412 (excluding HST), in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated February 6, 2018;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)         the approval given herein BE CONDITIONAL upon The Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 17-130); and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-L04/T04)

Motion Passed

YEAS: P. Hubert, T. Park, P. Squire (3)

4.

STAFF REPORT - Amendments to the Traffic and Parking By-law

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated February 6, 2018, BE INTRODUCED at the Municipal Council meeting to be held on February 13, 2018 for the purpose of amending the Traffic and Parking by-law (PS-113). (2018-T08)

Motion Passed

YEAS: P. Hubert, T. Park, P. Squire (3)

5.

STAFF REPORT - Hamilton Road Infrastructure Lifecycle Renewal -  Chesley Avenue to Egerton Street -  Hydro and Telecommunication Utility Locations

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Hamilton Road Infrastructure Lifecycle Renewal Project from Chelsey Avenue to the west side of Egerton Street:

a)         the staff report dated February 6, 2018, outlining the cost and schedule implications related to converting utilities from overhead to underground on Hamilton Road BE RECEIVED for information; and,

b)         the Civic Administration BE DIRECTED to tender the project for implementation in 2018 as currently designed maintaining the aerial hydro and telecommunications utility arrangements. (2018-E06)

Motion Passed

YEAS: P. Hubert, T. Park, P. Squire (3)

6.

STAFF REPORT -  Contract Award -  Tender No. 17-129 Western Road/Wharncliffe Road North Improvements Phase 2

That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for the Western Road/Wharncliffe Road North Improvements Phase 2 project:

a)         the bid submitted by J-AAR Excavating Limited at its submitted tendered price of $8,033,093.95 (excluding HST), for the said project BE ACCEPTED; it being noted that the bid submitted by J-AAR Excavating Limited was the lowest of five bids received and meets the City's specifications and requirements in all areas;

b)         AECOM Canada Ltd. BE AUTHORIZED to carry out the resident inspection, contract administration of the said project in the amount of $414,036 (excluding HST), in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated February 6, 2018;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)         the approval given herein BE CONDITIONAL upon The Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 17-129);

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, including rail-related agreements if required, to give effect to these recommendations; and,

g)         the installation of an intersection pedestrian signal on Western Road at Hollywood Crescent BE APPROVED. (2018-T04)

Motion Passed

YEAS: P. Hubert, T. Park, P. Squire (3)

7.

STAFF REPORT - Consultant Assignments -  Southeast Pressure Zone Development -  Construction Administration

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Southeast Pressure Zone Development project:

a)         AECOM Canada Limited BE AUTHORIZED to carry out the resident supervision and contract administration for said project in the amount of $131,604.00 (excluding HST), in accordance with Section 15.2(g) of the Corporation of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated February 6, 2018;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

d)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-E03)

Motion Passed

YEAS: P. Hubert, T. Park, P. Squire (3)

8.

STAFF REPORT - Sole Source Award - Acoustic Fiber Optic Monitoring Contract Project No. EW3538

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Acoustic Fiber Optic (AFO) Monitoring Contract:

a)         the contract value for Pure Technologies Ltd., 3rd Floor, 705-11 Avenue SW, Calgary, Alberta, T2R 0E3, BE APPROVED, in accordance with section 14.3(c) of the Corporation of the City of London’s Procurement of Goods and Services Policy, in the amount of $150,922.00 (excluding HST) for 2018 to continuously monitor 15.86 km of the City’s most critical watermains;

b)         the financing for this project BE APPROVED from current available budget as set out in the Sources of Financing Report appended to the staff report dated February 6, 2018;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

d)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-E03)

Motion Passed

YEAS: P. Hubert, T. Park, P. Squire (3)

9.

STAFF REPORT - Appointment of Consulting Engineer for Detailed Design and Contract Administration of the Fox Hollow Stormwater Management Facility No. 1-North Cell (ESSWM-FH1)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consulting engineer for the detailed design and contract administration of the Fox Hollow Stormwater Management (SWM) Facility No. 1 - North Cell:

a)         Stantec Consulting Ltd. BE APPOINTED as consulting engineer to carry out the detailed design and contract administration for the said project, in the total amount of $398,486.55 (including contingency), excluding HST, and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated February 6, 2018;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon The Corporation entering into a formal contract; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-E03)

Motion Passed

YEAS: P. Hubert, T. Park, P. Squire (3)

10.

STAFF REPORT - Contract Award  - T17-56 North Lambeth P9 Stormwater Management Facility (ESSWM  - DCNLP9)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the North Lambeth P9 Stormwater Management Facility project:

a)         the bid submitted by J-AAR Excavating Limited, at its tendered price of $4,724,216.75, excluding HST, BE ACCEPTED, it being noted that the bid submitted by J-AAR Excavating Limited was the lowest of six (6) bids received;

b)         the engineering fees for Stantec Consulting Limited, in the total amount of $373,238.25 (including contingency), excluding HST, BE ACCEPTED to carry out the construction administration and inspection in accordance with Section 15.2(g) of the Procurement of Goods and Services Policy;

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated February 6, 2018;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)         the approval given herein, BE CONDITIONAL upon The Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done relating to this project; and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-E03)

Motion Passed

YEAS: P. Hubert, T. Park, P. Squire (3)

11.

STAFF REPORT - Weeping Tile Disconnection Promotional Canvassing Campaign

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the recommended action to promote weeping tile disconnection through door-to-door canvassing with the Growing Naturally Program BE ENDORSED. (2018-E13)

Motion Passed

YEAS: P. Hubert, T. Park, P. Squire (3)

12.

STAFF REPORT -  2017 Ministry of the Environment and Climate Change Inspection Report for the City of London Water Distribution System

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the report dated February 6, 2018 related to the findings of the 2017 Ministry of the Environment and Climate Change Inspection of the City of London Water Distribution System, BE RECEIVED. (2018-E13)

Motion Passed

YEAS: P. Hubert, T. Park, P. Squire (3)

13.

STAFF REPORT - Contract Price Increase -  Tender T17-15 Infrastructure Renewal Program - Byron Baseline Road Reconstruction Project

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the 2017 Byron Baseline Road Reconstruction project:

a)         the 2017 Byron Baseline Reconstruction (Tender T17-15) contract value with Bre-Ex Construction Inc. BE INCREASED by $650,000.00 to $6,499,025.30 excluding HST, in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated February 6, 2018;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

d)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-T04)

Motion Passed

YEAS: P. Hubert, T. Park, P. Squire (3)

14.

STAFF REPORT - Strategic Plan Variance Report

That, on the recommendation of the City Manager, with the concurrence of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated February 6, 2018, related to Strategic Plan Progress Variance, BE RECEIVED. (2018-C08)

Motion Passed

YEAS: P. Hubert, T. Park, P. Squire (3)

15.

1st Report of the Waste Management Working Group

That the 1st Report of the Waste Management Working Group, from its meeting held on January 18, 2018, BE RECEIVED.

Motion Passed

YEAS: P. Hubert, T. Park, P. Squire (3)

16.

1st Report of the Transportation Advisory Committee

That the 1st Report of the Transportation Advisory Committee, from its meeting held on January 23, 2018, BE RECEIVED.

Motion Passed

YEAS: P. Hubert, T. Park, P. Squire (3)

III.

SCHEDULED ITEMS

17.

Wharncliffe Road South Environmental Study Report

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Wharncliffe Road South Improvements Environmental Assessment:

a)         the Wharncliffe Road South from Becher Street to Commissioners Road Municipal Class Environmental Study report BE ACCEPTED;

b)         a Notice of Completion for the project BE FILED with the City Clerk; and,

c)         the Environmental Study Report BE PLACED on the public record for a 30-day review period;

it being noted that the Civic Works Committee received the attached presentation from D. MacRae, Division Manager, Transportation Planning and Design;

it being further noted that the Civic Works Committee heard the following delegations related to this matter:

·                     N. Finlayson, 100 Stanley Street – see attached speaking notes; and,

·                     T. Dupont-Martinez – expressing support for the property at 100 Stanley Street remaining in-situ. (2018-E05)

Motion Passed

YEAS: P. Hubert, T. Park, P. Squire (3)

Voting Record:

Motion to approve the delegation requests from N. Finlayson and T. Dupont-Martinez.

Motion Passed

YEAS: P. Hubert, T. Park, P. Squire (3)

18.

2nd Report of the Cycling Advisory Committee

That the following actions be taken with respect to the 2nd Report of the Cycling Advisory Committee from its meeting held on January 17, 2018:

a)         that the attached proposed London Bicycle Friendly Award Policy BE REFERRED to the City Clerk for review and consideration and a report back to the appropriate standing committee;

b)         J. Fullick, Technologist and J. Pucchio, AECOM, BE ADVISED that the Cycling Advisory Committee (CAC) expressed its support for the proposed cycling solution for the Victoria Bridge Municipal Class Environmental Assessment; it being noted that the CAC received the attached presentation from J. Fullick, Technologist and J. Pucchio, AECOM, with respect to this matter;

c)         that the following actions be taken with respect to the proposal to close Oxford Street, in its entirety, on a Sunday morning from 6:00 AM to 10:00 AM during the summer:

i)          it BE NOTED that a verbal presentation from J. Rule, Cycling Advocate, with respect to this proposal was received; it being noted that Ottawa, Montreal and Winnipeg have similar programs;

ii)         the above-noted proposal BE AMENDED to consider closing Dundas Street instead of Oxford Street; and,

iii)         the above-noted proposal BE ADDED to the proposed 2018 Cycling Advisory Committee (CAC) Work Plan for investigation, noting that the CAC will consult with cycling groups in the development of a recommendation for Municipal Council’s consideration; and,

d)         clauses 1 to 4 and 7, BE RECEIVED;

it being noted that the Civic Works Committee heard a verbal delegation from W. Pol, Vice-Chair, Cycling Advisory Committee, with respect to this matter.

Motion Passed

YEAS: P. Hubert, T. Park, P. Squire (3)

IV.

ITEMS FOR DIRECTION

19.

COUNCIL MEMBER SUBMISSION – Underground Utilities on Hamilton Road

That the communications from Councillor M. van Holst related to the possibility of moving utility wires underground on Hamilton Road BE RECEIVED and no further action be taken with respect to this matter. (2018-E06)

Motion Passed

YEAS: P. Hubert, T. Park, P. Squire (3)

20.

COUNCIL MEMBER SUBMISSION – Private Drain Connection (PDC) Projects

That the Director of Water and Wastewater BE REQUESTED to review the Wastewater and Stormwater By-law WM-28 as it relates to fees and charges for Private Drain Connections (PDC) work undertaken as part of a City of London construction project and report back with respect to a potential blended fee for mixed use properties that is reflective of a balanced charge between the current residential and commercial fees; it being noted that a communication dated January 16, 2018, from Councillor T. Park was received related to this matter. (2018-E09)

Motion Passed

YEAS: P. Hubert, T. Park, P. Squire (3)

21.

PUBLIC SUBMISSION - Pedestrian Sidewalk  - Pack Road and Colonel Talbot Road

That the communication from J. Burns related to a request for a pedestrian crosswalk at the intersection of Pack Road and Colonel Talbot Road BE REFERRED to the Division Manager, Transportation Planning and Design for review and consultation with Mr. Burns as well as a report back to the appropriate standing committee related to this matter.

Motion Passed

YEAS: P. Hubert, T. Park, P. Squire (3)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

22.

Deferred Matters List

That the Civic Works Committee deferred list, as of December 12, 2017, BE RECEIVED.

Motion Passed

YEAS: P. Hubert, T. Park, P. Squire (3)

VI.

ADJOURNMENT

The meeting adjourned at 5:51 PM.