Civic Works Committee

Report

The 11th Meeting of the Civic Works Committee

Tuesday, August 31, 2021 at 12:00 P.m. - 1:00 P.m.

2021 Meeting - Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors E. Peloza (Chair),
• J. Helmer,
• M. Cassidy,
• P. Van Meerbergen,
• S. Turner,
• and J. Morgan, Acting Mayor

ABSENT:

• Mayor E. Holder

ALSO PRESENT:

• A. Pascual and J. Taylor.
  
  Remote Attendance: Councillors A. Hopkins and S. Lehman; A. Anderson, M. Bushby, I. Collins, G. Dales, J. Dann, J. Davies, P. Donnelly, A. Dunbar, M. Fabro, D. MacRae, S. Mathers, K. Scherr, J. Skimming, J. Stanford, S. Stafford, and B. Westlake-Power. 
  
  The meeting was called to order at 12:00 PM with Councillor E. Peloza in the Chair; it being noted that the following Members were in remote attendance: Councillors M. Cassidy, J. Helmer, J. Morgan, S. Turner, and P. Van Meerbergen.

---

1.

Disclosures of Pecuniary Interest

Councillor J. Morgan discloses a pecuniary interest with respect to Item 2.15, having to do with the Participation in the South London Air Monitoring Network Pilot Project by indicating that part of the funding for this project will go to Western University, which is his employer. 

2.

Consent

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That Items 2.1, 2.2, 2.3, 2.4, 2.5, 2.6, 2.7, 2.8, 2.9, 2.10, 2.11, 2.12, 2.13, 2.16, 2.17, and 2.18 BE APPROVED.

  
  

  Yeas: (6)	J. Helmer, M. Cassidy, J. Morgan, Acting Mayor, S. Turner, E. Peloza, and P. Van Meerbergen
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (6 to 0)

2.1

6th Report of the Cycling Advisory Committee

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That the 6th Report of the Cycling Advisory Committee, from its meeting held on July 21, 2021, BE RECEIVED.

  
  
  
  
  Motion Passed

2.2

Appointment of Consulting Engineer for the Hyde Park EA SWM Works - Assignment ‘A’ Detailed Design

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated August 31, 2021, related to the appointment of consulting services for the Hyde Park EA SWM Works – Assignment ‘A’ project:

  a)        Stantec Consulting Inc. BE APPOINTED consulting engineers to complete the detailed design for the Hyde Park EA SWM Works – Assignment ‘A’ project in accordance with the estimate, on file, at an upset amount of $301,032.57 (including contingency, provisional items and allowances), excluding HST, in accordance with Section 15.2(e) of the City of London’s Procurement of Goods and Services Policy;

  b)        the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)        Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)        the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and

  e)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-E09)

  
  
  
  
  Motion Passed

2.3

Contract Award: Tender Award RFT 21-88 - Tender Award for Dingman Creek Southwinds (Tributary 12)  Natural Channel Reconstruction and Flood Mitigation

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated August 31, 2021, related to the award of contract for the Dingman Creek Southwinds Channel (Tributary 12) Reconstruction and Multiuse Pathway:

  a)        the bid submitted by J-AAR Excavating Limited at its tendered price of, $4,069,026.25 (including 10% contingency), excluding HST, for the Dingman Creek Southwinds Channel (Tributary 12) Reconstruction and Multiuse Pathway Project, BE ACCEPTED; it being noted that the bid submitted by J-AAR Excavating Limited was the lowest of two bids received and meets the City's specifications and requirements in all areas;

  b)        Ecosystem Recovery Inc. BE APPROVED for additional construction administration fee of $74,046.50 (including 10% contingency), excluding HST, in accordance with Section 15.2(g) of the City of London’s Procurement of Goods and Services Policy;

  c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  d)         Civic Administration INITIATE a Zoning By-law amendment following the completion of this project to update the limits of the Open Space (OS) Zones to reflect the limits of the Regulatory Floodplain Limits as identified in as-built construction drawings;

  e)         the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender RFT21-88); and,

  f)          the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-E05/E21)

  
  
  
  
  Motion Passed

2.4

Appointment of Consulting Engineer for Wastewater Treatment Plant Condition Assessment and Asset Valuation

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated August 31, 2021, related to the Appointment of Consulting Engineer for the Condition Assessment and Asset Valuation of the City’s Wastewater Treatment Plants:

  a)        AECOM Canada Ltd. BE APPOINTED Consulting Engineers to complete the condition assessment, asset valuation and capital renewal forecasting assignment for the City’s wastewater treatment plants, in the total amount of $291,163.00 (including contingency), excluding HST;

  b)        the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)        Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

  d)        the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the project; and,

  e)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-E03)

  
  
  
  
  Motion Passed

2.5

Appointment of Consulting Engineers - Stormwater Management Facility Build-out Sediment Survey

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated August 31, 2021, related to the Appointment of Consulting Engineers for the Stormwater Management Facility Build-out Sediment Survey project:

  a)        Ecosystem Recovery Inc. BE APPOINTED Consulting Engineers to complete the Stormwater Management Facility Build-out Sediment Survey project, in the total amount of $273,600.00 (including contingency), excluding HST;

  b)        the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)        Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

  d)        the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the project; and,

  e)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-E03)

  
  
  
  
  Motion Passed

2.6

Delegation of Authority to Approve Work at the Westminster Wastewater Treatment Plant

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed by-law as appended to the staff report dated August 31, 2021, BE INTRODUCED at the Municipal Council meeting to be held on September 14, 2021, to amend By-law No. A.-7895-270 being “A by-law to authorize an Amending Agreement between The Corporation of the City of London and Trojan Technologies and to authorize the Mayor and City Clerk to execute the Agreement” to delegate the function of approving future site improvements and construction by Trojan Technologies to the Deputy City Manager, Environment and Infrastructure, or her delegate. (2021-E03)

  
  
  
  
  Motion Passed

2.7

Appointment of Consulting Engineers - Culvert Inventory and Condition Assessment (RFP21-52) - Irregular Result

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated August 31, 2021, related to the Appointment of Consulting Engineer for the Culvert Inventory and Condition Assessment project:

  a)        Stantec Consulting Ltd. BE APPOINTED Consulting Engineers to complete the Culvert Inventory and Condition Assessment, in the total amount of $119,532.48 (including contingency), excluding HST, in accordance with Section 19.4(c) of the City of London’s Procurement of Goods and Services Policy;

  b)        the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)        Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

  d)        the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the project; and,

  e)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-T06)

  
  
  
  
  Motion Passed

2.8

Increase Contract Award: West London Dyke Reapplication of Anti-Graffiti Coating to Phases 1 and 2

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated August 31, 2021, related to increasing the existing contract for Phase 7 West London Dyke project:

  a)        the Upper Thames River Conservation Authority BE AUTHORIZED to carry out added works for Phase 7 of the West London Dyke reconstruction by increasing the City’s cost share by $219,114.38 (including contingency), excluding HST;

  b)        the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)        Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

  d)        the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the project; and,

  e)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-E01)

  
  
  
  
  Motion Passed

2.9

Appointment of Consulting Engineers - McNay Drain Rehabilitation and Construction Administration

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated August 31, 2021, related to the Appointment of Consulting Engineers for the McNay Drain Rehabilitation and Contract Administration project:

  a)        Ecosystem Recovery Inc. BE APPOINTED Consulting Engineers to complete the McNay Drain Rehabilitation and Contract Administration, in the total amount of $387,485.00 (including contingency), excluding HST;

  b)        the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)        Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

  d)        the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the project; and,

  e)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-E09)

  
  
  
  
  Motion Passed

2.10

Amendments to the Traffic and Parking By-law

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed by-law as appended to the staff report dated August 31, 2021, BE INTRODUCED at the Municipal Council meeting to be held on September 14, 2021, to amend By-law PS-113 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London”. (2021-T02/T08)

  
  
  
  
  Motion Passed

2.11

2020 Corporate Energy Consumption and Activities Report

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated August 31, 2021, related to the 2020 Corporate Energy Consumption and Activities Report:

  a)        the above-noted staff report BE RECEIVED for information; and,

  b)        the above-noted staff report BE CIRCULATED to the Advisory Committee on the Environment (ACE) for their information. (2021-E17)

  
  
  
  
  Motion Passed

2.12

2020 Community Energy Use and Greenhouse Gas Inventory Emissions Inventory

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated August 31, 2021, related to the 2020 Community Energy Use and Greenhouse Gas Emissions Inventory:

  a)        the above-noted staff report BE RECEIVED for information; and,

  b)        the above-noted staff report BE CIRCULATED to the Advisory Committee on the Environment (ACE), Transportation Advisory Committee (TAC), Cycling Advisory Committee (CAC), Trees and Forestry Advisory Committee (TFAC), Agricultural Advisory Committee (AAG), and Environmental and Ecological Planning Advisory Committee (EEPAC) for their information. (2021-E17)

  
  
  
  
  Motion Passed

2.13

Outcome of Climate Lens Process Applied to Waste Management Programs and Projects

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the staff report dated August 31, 2021, related to how the Climate Lens Process has been applied to a broad range of plans, programs and projects in Waste Management, BE RECEIVED for information. (2021-E07)

  
  
  
  
  Motion Passed

2.16

Single Source Additional Forestry Stump Cutter

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the staff report dated August 31, 2021, related to the purchase of a Tow-Behind Forestry Stump Cutter:

  a)        the Single Source negotiated price BE ACCEPTED to purchase one (1) 2021 Vermeer SC802 Stump Cutter for a total estimated price of $88,000.00, excluding HST, from Vermeer Canada Inc. 4191 Perkins Road, London, Ontario N6L1C2;

  b)        the financing for this purchase BE APPROVED in accordance with the Source of Financing Report as appended the above-noted staff report;

  c)        Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase; and,

  d)        the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval. (2021-V02)

  
  
  
  
  Motion Passed

2.17

RFP 21-37 Supply and Delivery of CNG Split Steam Rear Loading Waste Collection Trucks

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the staff report dated August 31, 2021, related to the supply and delivery of Compressed Natural Gas (CNG) Split Stream Rear Loading Waste Collection Trucks:

  a)        the submission from London Machinery Inc. (LMI) 15790 Robin’s Hill Road, London, Ontario N5V0A4 for a total purchase price of $10,755,520.00 excluding HST, BE ACCEPTED;  

  b)        the financing for this purchase BE APPROVED as set out in the Source of Financing Report as appended to the above-noted staff report;

  c)        Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase; and,

  d)        the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, purchase order, or contract record relating to the subject matter of this approval. (2021-V01)

  
  
  
  
  Motion Passed

2.18

COVID-19 Resilience Infrastructure Stream - Local Government Intake - Transfer Payment Agreement

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Deputy City Manager, Finance Supports, the proposed by-law as appended to the staff report dated August 31, 2021, BE INTRODUCED at the Municipal Council meeting to be held on September 14, 2021, to approve the Transfer Payment Agreement for Investing in Canada Infrastructure Program (ICIP): COVID-19 Resilience Infrastructure Team - Local Government Intake Stream Projects between Her Majesty the Queen in right of Ontario as represented by the Minister of Infrastructure for the Province of Ontario and The Corporation of the City of London (“Agreement”) and authorize the Mayor and the City Clerk to execute the Agreement and any future amending agreements. (2021-S08/F11)

  
  
  
  
  Motion Passed

2.14

Outcome of Climate Lens Screening Applied to Major Transportation Projects

• Moved by: J. Helmer
  Seconded by: M. Cassidy

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated August 31, 2021, related to the initial Climate Emergency screening of current major transportation projects:

  a)        Civic Administration BE DIRECTED to implement the project specific recommendations contained in the above-noted staff report that includes:

  i)         proceeding with the implementation of a number of transportation projects with consideration of the outcomes of the review as identified in the report; 
  ii)        suspending the Discover Wonderland Environmental Assessment noting that the role and function of this corridor will be considered as part of the future Mobility Master Plan;
  iii)       suspending the corridor widening on Adelaide Street North noting that the Environmental Assessment for the Adelaide Street North should be finalized to inform complete streets intersection improvements at Sunningdale Road planned for 2025 and the remainder of the corridor improvements will be subject to further assessment under the future Mobility Master Plan;

  b)        subject to Municipal Council approval of the above-noted recommendation, Civic Administration BE DIRECTED to adjust the Multi-Year Budget during the next appropriate update cycle; and,

  c)        Civic Administration BE DIRECTED to review ongoing transportation projects to consider climate change mitigation and adaptation to ensure resiliency of critical transportation infrastructure;
  
  it being noted that the communication from R. Henkel, with respect to this matter, was received. (2021-T05/E05)

  
  

  Yeas: (5)	J. Helmer, M. Cassidy, J. Morgan, Acting Mayor, S. Turner, and E. Peloza
  Nays: (1)	P. Van Meerbergen
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 1)

2.15

Participation in the South London Air Monitoring Network Pilot Project - RESUBMITTED

• Moved by: S. Turner
  Seconded by: M. Cassidy

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated August 31, 2021, related to the South London Air Monitoring Network Pilot Project:

  a)        the above-noted staff report BE RECEIVED for information;

  b)        the proposed by-law as appended to the above-noted staff report BE INTRODUCED at the Municipal Council meeting to be held on September 14, 2021, to authorize and approve an Agreement between Envirosuite Canada Inc. and The Corporation of the City of London and to authorize the Mayor and the City Clerk to execute the Agreement;

  c)        the single source negotiated price BE ACCEPTED to hire Envirosuite Limited for a term of three years for a total estimated price of $303,990.00, excluding HST;

  d)        the financing for the project BE APPROVED in accordance with the Source of Financing Report as appended to the above-noted staff report;

  e)        Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase;

  f)         the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval; and,

  g)        Civic Administration BE AUTHORIZED to work with Western University (Western Engineering) on the South London Air Monitoring Network Pilot Project including a specific focus on the W12A Landfill with approved funds in 2021 and base program funds in 2022 (Program 480201.355000) in the amount of $40,000 per year for two years; noting that City of London funds will be used by Western University to secure additional research funding through Mitacs and similar academic funding agencies. (2021-E05)

  
  

  Yeas: (5)	J. Helmer, M. Cassidy, S. Turner, E. Peloza, and P. Van Meerbergen
  Recuse: (1)	J. Morgan, Acting Mayor
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

4.1

7th Report of the Transportation Advisory Committee

• Moved by: S. Turner
  Seconded by: M. Cassidy

  That the following actions be taken with respect to the 7th Report of the Transportation Advisory Committee, from its meeting held on August 3, 2021:

  a)        the following actions be taken with respect the Transportation Advisory Committee (TAC) Evolution and Recommendation document from D. Foster:

  i)         the City Clerk BE ADVISED that the TAC has completed its evolution into a model Advisory Committee and should, therefore, maintain its current Terms of Reference make up and “at large” pilot; and,
  ii)        the City Clerk BE ADVISED that the progress of the TAC should be evaluated concurrently with the proposed, but as yet untested, Community Engagement Panel pilot concept; and,

  b)        clauses 1.1, 2.1, 3.1, 3.3, 3.4, and 5.1 BE RECEIVED.

  
  

  Yeas: (6)	J. Helmer, M. Cassidy, J. Morgan, Acting Mayor, S. Turner, E. Peloza, and P. Van Meerbergen
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (6 to 0)

4.2

Commercial E-scooters in the City of London 

• Moved by: S. Turner
  Seconded by: M. Cassidy

  That the following actions be taken with respect to Commercial E-scooters in the City of London:

  a)        the communications from the following individuals with respect to this matter BE RECEIVED:

  • R. Gaunt;
  • S. Besseau;
  • C. Schafer;
  • S. Elford; and,
  • D. Lepofsky;

  b)        the above-noted communications and comments from delegations heard by the Civic Works Committee BE FORWARDED to Civic Administration for consideration. (2021-S12)

  
  

  Yeas: (5)	J. Helmer, M. Cassidy, J. Morgan, Acting Mayor, S. Turner, and E. Peloza
  Absent: (2)	P. Van Meerbergen, and E. Holder

  
  
  
  Motion Passed (5 to 0)

  Voting Record:

  
  
• Moved by: S. Turner
  Seconded by: M. Cassidy

  That the request for delegation status from the following individuals BE APPROVED:

  • S. Besseau;
  • C. Schafer; and,
  • D. Lepofsky.
  
  

  Yeas: (6)	J. Helmer, M. Cassidy, J. Morgan, Acting Mayor, S. Turner, E. Peloza, and P. Van Meerbergen
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (6 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That the Civic Works Committee Deferred Matters List as at August 23, 2021, BE RECEIVED.

  
  

  Yeas: (5)	J. Helmer, M. Cassidy, J. Morgan, Acting Mayor, S. Turner, and E. Peloza
  Absent: (2)	P. Van Meerbergen, and E. Holder

  
  
  
  Motion Passed (5 to 0)

5.2

(ADDED) 7th Report of the Cycling Advisory Committee

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That the following actions be taken with respect to the 7th Report of the Cycling Advisory Committee, from its meeting held on August 18, 2021:

  a)        a Sub-Committee BE ESTABLISHED to prepare comments and feedback with respect to the Dundas Place Traffic Diversion and report back to the Cycling Advisory Committee at their next meeting;

  b)        Municipal Council and Civic Administration BE ADVISED that the Cycling Advisory Committee (CAC) supports the petition calling for the creation of bike lock-up facilities in the City of London and that the CAC is appreciative of the bike locker pilot project that is being launched in the City of London; and,

  c)         clauses 1.1, 2.1, 3.1, and 3.3 BE RECEIVED.

  
  

  Yeas: (5)	J. Helmer, M. Cassidy, J. Morgan, Acting Mayor, S. Turner, and E. Peloza
  Absent: (2)	P. Van Meerbergen, and E. Holder

  
  
  
  Motion Passed (5 to 0)

6.

Adjournment

The meeting adjourned at 2:12 PM.