Civic Works Committee

Report

Meeting #:	The 1st Meeting of the Civic Works Committee
Date:	Tuesday, January 07, 2020 at 12:00 P.m. - 1:00 P.m.
Location:	Council Chambers

PRESENT:

• Councillors S. Lehman (Chair),
• S. Lewis,
• M. Cassidy,
• P. Van Meerbergen,
• E. Peloza,
• and Mayor E. Holder

ALSO PRESENT:

• G. Dales, J. Dann, G. Irwin, O. Katolyk, S. Maguire, K. Oudekerk, R. Pedlow, M. Ribera, A. Rozentals, K. Scherr, J. Stanford,  D. Turner, and B. Westlake-Power
  
  The meeting was called to order at 12:01 PM.

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1.

Call to Order

1.1

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

1.2

Election of Vice-Chair for the term ending November 30, 2020

• Moved by: S. Lewis
  Seconded by: E. Holder

  That Councillor E. Peloza BE ELECTED Vice-Chair of the Civic Works Committee for the term ending November 30, 2020.

  
  

  Yeas: (6)

  S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, E. Holder, and M. Cassidy

  
  Motion Passed (6 to 0)

2.

Consent

• Moved by: M. Cassidy
  Seconded by: E. Peloza

  That items 2.2 to 2.4, 2.6, 2.8 and 2.9 BE APPROVED.

  
  

  Yeas: (6)

  S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, E. Holder, and M. Cassidy

  
  Motion Passed (6 to 0)

2.2

11th Report of the Transportation Advisory Committee

• Moved by: M. Cassidy
  Seconded by: E. Peloza

  That the following actions be taken with respect to the 11th Report of the Transportation Advisory Committee, from its meeting held on November 26, 2019:
  
  a)       the Civic Administration BE REQUESTED to review the attached Street Parking Review Working Group Report, from its meeting held on November 6, 2019, and provide the requested statistics to the above-noted Working Group; and,
  
  b)       clauses 1.1, 2.1 to 2.4, and 3.1 to 3.7 BE RECEIVED.

  
  
  
  Motion Passed

2.3

Appointment of Consulting Engineer - RFP 19-56: Supervisory Control and Data Acquisition System Integration for the Greenway Organic Rankine Cycle Engine System

• Moved by: M. Cassidy
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the assignment of consulting services for the Supervisory Control and Data Acquisition (SCADA) Integration of the Organic Rankine Cycle Engine System:
  
  a)       Stantec Consulting Ltd., BE APPOINTED Consulting Engineers for the SCADA Integration and PLC Programming services for the Greenway Organic Rankine Cycle system, in the amount of $245,823.00, including a $25,000.00 contingency (excluding HST) in accordance with Section 15.2 d) of the Procurement of Goods and Services Policy;

  
  b)       the financing for the project BE APPROVED in accordance with the “Sources of Financing Report” as appended to the staff report dated January 7, 2020;

  
  c)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  
  d)       the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  
  e)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-E08/H11)

  
  
  
  Motion Passed

2.4

Request for Proposal 19-57 - Utility Locate Service Contract Award

• Moved by: M. Cassidy
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to Utility Locate Services:
  
  a)       the proposal submission by G-Tel Engineering for the three (3) years as the initial term, and two (2) optional additional terms of one (1) year each, at the sole discretion of the City, BE ACCEPTED in accordance with the Procurement of Goods and Services Policy;

  b)       the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this purchase;

  c)       approval herein BE CONDITIONAL upon the Corporation entering into a formal contract record relating to the subject matter of this approval; and,

  d)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract, statement of work or other documents, if required, to give effect to these recommendations. (2019-L04)

  
  
  
  Motion Passed

2.6

Appointment of Consulting Engineer for Detailed Design and Contract Administration for the Gordon Sanitary Trunk Sewer Rehabilitation Project

• Moved by: M. Cassidy
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consulting engineer for the Gordon Sanitary Trunk Sewer Rehabilitation project:
  
  a)       Dillon Consulting Limited BE APPOINTED Consulting Engineers for the detailed design and contract administration at an upset amount of $189,200.00 (excluding HST), in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

  
  b)       the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated January 7, 2020;

  c)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)       the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the work to be completed; and,

  e)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-T04)

  
  
  
  Motion Passed

2.8

Proposed Approach to Review E-Scooters in London

• Moved by: M. Cassidy
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the potential role of electric kick-style (e-scooters) in London:
  
  a)       the Civic Administration BE DIRECTED to prepare a plan and initiate a process to determine how a Pilot Project might be undertaken in London, including the advantages and disadvantages of a program, key stakeholder input (e.g., Middlesex London Health Unit, London Police Services), potential restrictions on where scooters may be used, amendments that would be required to City by-laws, how this would apply to a personal (owned) scooter versus a scooter-sharing program, and seek community input; and,

  b)       the Civic Administration BE AUTHORIZED to modify the Bike Share Request for Proposal (RFP) process to also obtain the most current details from scooter-sharing system operators and separate pricing and/or operating arrangements to potentially implement a Pilot Project in London; it being noted that Bike Share and scooter-sharing details will be handled separately and reviewed during the RFP process. (2019-T10)

  
  
  
  Motion Passed

2.9

Request for Proposal (RFP) 19-55 Award - Replacement of Waterworks Clam Trucks with Dump Bodies

• Moved by: M. Cassidy
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the replacement of waterworks clam trucks with dump bodies:
  
  a)       the submission from FRF Hydraulic Incorporated, 431 Henry Street, Brantford Ontario, N3S 7V6, BE ACCEPTED for the supply and delivery of two (2) Waterworks Clam Trucks with Dump Bodies at a total purchase price of $427,690.00 ($213,845.00 per unit), excluding HST;

  b)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase;

  c)       approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval; and,

  d)       the funding for this purchase BE APPROVED as set out in the Source of Financing Report as appended to the staff report dated January 7, 2020. (2019-L04)

  
  
  
  Motion Passed

2.1

11th Report of the Cycling Advisory Committee

• Moved by: S. Lewis
  Seconded by: P. Van Meerbergen

  That the 11th report of the Cycling Advisory Committee (CAC) BE REFERRED back to the CAC for re-submission to the Civic Works Committee with a completed 2020 work plan for Council consideration and approval.

  
  

  Yeas: (4)	S. Lewis, P. Van Meerbergen, S. Lehman, and E. Holder
  Nays: (2)	E. Peloza, and M. Cassidy

  
  Motion Passed (4 to 2)

2.5

Downtown Loop and Municipal Infrastructure Improvements - Appointment of Consulting Engineer

• Moved by: M. Cassidy
  Seconded by: S. Lewis

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for the Downtown Loop and Municipal Infrastructure Improvements:
  
  a)       AECOM Canada Ltd. BE APPOINTED Consulting Engineers for the Downtown Loop and Municipal Infrastructure Improvements at an upset amount of $3,345,245 including contingency (excluding HST), in accordance with Section 15.2 (e) of the Procurement of Goods and Services policy;

  b)       the financing for this appointment BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated January 7, 2020;

  c)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this appointment;

  d)       the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

  e)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-T06)

  
  

  Yeas: (5)	S. Lewis, E. Peloza, S. Lehman, E. Holder, and M. Cassidy
  Nays: (1)	P. Van Meerbergen

  
  Motion Passed (5 to 1)

2.7

Amendments to the Traffic and Parking By-Law Related School Community Safety Zones

• Moved by: E. Peloza
  Seconded by: M. Cassidy

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated January 7, 2020, to amend By-law PS-113 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London", BE INTRODUCED at the Municipal Council meeting to be held on January 14, 2020 (2019-T08).

  
  

  Yeas: (5)	S. Lewis, E. Peloza, S. Lehman, E. Holder, and M. Cassidy
  Nays: (1)	P. Van Meerbergen

  
  Motion Passed (5 to 1)

2.10

Amendments to the Traffic and Parking By-Law Related to Lot 10

• Moved by: E. Holder
  Seconded by: S. Lewis

  That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official, the proposed by-law, as appended to the staff report dated January 7, 2020, to amend By-law PS-113 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London", BE INTRODUCED at the Municipal Council meeting to be held on January 14, 2020. (2019-T08/P01)

  
  

  Yeas: (6)

  S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, E. Holder, and M. Cassidy

  
  Motion Passed (6 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Traffic Calming Measures

• Moved by: E. Holder
  Seconded by: M. Cassidy

  That the petition signed by approximately 22 individuals, with respect to traffic calming measures on Millbank Drive, BE RECEIVED and BE REFERRED to the Civic Administration for action, where appropriate. (2019-T08)

  
  

  Yeas: (6)

  S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, E. Holder, and M. Cassidy

  
  Motion Passed (6 to 0)

4.2

Road Cutting and Construction Planning 

• Moved by: E. Holder
  Seconded by: S. Lewis

  That the communication dated December 10, 2019 from J. Kogelheide, with respect to road cutting and construction planning, BE RECEIVED. (2019-T10)

  
  

  Yeas: (6)

  S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, E. Holder, and M. Cassidy

  
  Motion Passed (6 to 0)

4.3

Municipal Parking Lot 10 - Delegation

• That the attached presentation from A.M. Valastro, with respect to Municipal Parking Lot #10, BE RECEIVED. (2019-T08/P01)

  
  
  
  

  Voting Record:

  
  
• Moved by: E. Holder
  Seconded by: E. Peloza

  Motion to approve the delegation request from A.M. Valastro.

  
  

  Yeas: (6)

  S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, E. Holder, and M. Cassidy

  
  Motion Passed (6 to 0)
• Moved by: E. Peloza
  Seconded by: E. Holder

  Motion to receive the presentation from A.M. Valastro.

  
  

  Yeas: (6)

  S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, E. Holder, and M. Cassidy

  
  Motion Passed (6 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: M. Cassidy
  Seconded by: E. Holder

  That the Deferred Matters List as at December 17, 2019, BE RECEIVED.

  
  

  Yeas: (6)

  S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, E. Holder, and M. Cassidy

  
  Motion Passed (6 to 0)

5.2

(ADDED) 1st Report of the Waste Management Working Group 

• Moved by: E. Peloza
  Seconded by: P. Van Meerbergen

  That the following actions be taken with respect to the 1st Report of the Waste Management Working Group, from its meeting held on December 18, 2019:
  
  a)       that, on the recommendation of the Director, Environment, Fleet and Solid Waste, the three Alternative Methods for the proposed expansion of the W12A landfill, as explained in the attached staff report dated December 18, 2019, BE SUPPORTED IN PRINCIPLE for release to the public for the upcoming Open Houses tentatively scheduled for February 2020; and,

  b)       clauses 1.1, 1.2, 3.1 to 3.4, and 4.1 BE RECEIVED.

  
  

  Yeas: (6)

  S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, E. Holder, and M. Cassidy

  
  Motion Passed (6 to 0)

5.3

(ADDED) 1st Report of the Cycling Advisory Committee

• Moved by: S. Lewis
  Seconded by: E. Holder

  That the 1st report of the Cycling Advisory Committee BE REFERRED back to the CAC for re-submission to the Civic Works Committee with a completed 2020 work plan for Council consideration and approval.

  
  

  Yeas: (4)	S. Lewis, P. Van Meerbergen, S. Lehman, and E. Holder
  Nays: (2)	E. Peloza, and M. Cassidy

  
  Motion Passed (4 to 2)

6.

Adjournment

• Moved by: P. Van Meerbergen
  Seconded by: E. Peloza

  The meeting adjourned at 1:00 PM.

  
  

  Yeas: (6)

  S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, E. Holder, and M. Cassidy

  
  Motion Passed (6 to 0)