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15TH REPORT OF THE

 

Community and Protective Services Committee

 

meeting held on November 7, 2017, commencing at 4:00 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Councillor M. Salih (Chair), Mayor M. Brown, Councillors B. Armstrong, M. Cassidy, P. Squire and H.L. Usher and J. Bunn (Secretary).

 

ALSO PRESENT: Councillors J. Helmer and M. van Holst; M. Hayward, J. Archer, I. Collins, S. Datars Bere, C. DeForest, L. Livingstone, Dr. C. Mackie (MLHU), M. Marcellin, D. Purdy, A. Small, C. Smith, S. Spring, S. Stafford, J. Westbrook, B. Westlake-Power and R. Wilcox.

 

 

I.

CALL TO ORDER

 

1.

Disclosures of Pecuniary Interest

 

That it BE NOTED that no pecuniary interests were disclosed.

 

II.

CONSENT ITEMS

 

2.

Proposed Municipal Housing Facilities By-law

 

That, on the recommendation of the Managing Director, Housing, Social Services and Dearness Home, the proposed by-law, as appended to the staff report dated November 7, 2017, BE INTRODUCED at the Municipal Council meeting to be held on November 14, 2017 to repeal By-law No. A.-5814-11, known as the ‘Municipal Housing Facilities By-law’ and replace it with a new Municipal Housing Facilities By-law. (2017-S11)

 

Motion Passed

 

YEAS: M. Salih, M. Cassidy, P. Squire, H.L. Usher (4)

 

3.

Award Request for Proposal 17-11 Group Purchasing Organization Services

 

That, on the recommendation of the Managing Director, Housing, Social Services and Dearness Home and with the concurrence of the Director, Financial Services, the following actions be taken with respect to the award of the contract for Request for Proposal (RFP) 17-11 Group Purchasing Organization Services – Long Term Care:

 

a)         the proposal submitted by Silver Group Purchasing (SGP), owned and operated by Extendicare (Canada) Inc., 3000 Steeles Ave., Markham, Ontario, L3R 9W2, BE ACCEPTED for a period of three (3) years, commencing on January 1, 2018 with the option to renew for an additional two (2) years; it being noted that the proposal submitted meets the City’s requirements and is in compliance with the Procurement of Goods and Services Policy;

 

b)         the Managing Director, Housing, Social Services and Dearness Home BE AUTHORIZED, under  the Supply Chain Group Purchasing Organization, to purchase the required items for the City of London, Dearness Home and other Social Service areas such as Discretionary Benefits as described herein;

 

c)         the approval given herein BE CONDITIONAL upon the Corporation negotiating satisfactory terms and conditions with SGP to the satisfaction of the Managing Director, Housing, Social Services and Dearness Home;

 

d)         the Managing Director, Housing, Social Services and Dearness Home BE AUTHORIZED to undertake all the necessary administrative acts in connection with this matter; and,

 

e)         the above-noted approvals BE CONDITIONAL upon The Corporation of the City of London entering into a contract, approved by Municipal Council, related to this matter. (2017-F18)

 

Motion Passed

 

YEAS: M. Salih, M. Cassidy, P. Squire, H.L. Usher (4)

 

4.

Introduction of the By-law to Appoint Kevin Dickins to the Statutory Position of Ontario Works Administrator

 

That, on the recommendation of the City Manager, the by-law, as appended to the staff report dated November 7, 2017, with respect to appointing an Ontario Works Administrator BE INTRODUCED at the Municipal Council meeting to be held on November 14, 2017 to:

 

a)         appoint Kevin Dickins as the Ontario Works Administrator, pursuant to section 43 of the Ontario Works Act, subject to the approval of the Director of Ontario Works appointed by the Minister of Community and Social Services;

 

b)         direct the City Clerk to so notify the Director of Ontario Works, Ministry of Community and Social Services of the appointment noted above; and,

 

c)         repeal By-law No. A.-6951-152 entitled “A by-law to appoint Sandra Stars Bere, Managing Director, Housing, Social Services and Dearness Home, as Administrator pursuant to the Ontario Works Act, 1997”. (2017-H08)

 

Motion Passed

 

YEAS: M. Salih, M. Cassidy, P. Squire, H.L. Usher (4)

 

5.

Response to the Report of the Minister’s Expert Panel on Public Health

 

That, on the recommendation of the City Manager, the following actions be taken with respect to the Report of the Minister’s Expert Panel on Public Health:

 

a)         the “City of London response to the Report of the Minister’s Expert Panel on Public Health”, as appended to the staff report dated November 7, 2017, BE ENDORSED;

 

b)         the City of London response BE SUBMITTED to the Ministry of Health and Long-Term Care under a letter jointly signed by the City of London, the County of Middlesex, and the Middlesex-London Health Unit, detailing the concerns of the respective signatories; and,

 

c)         a copy of the submission noted in part b), above, BE SHARED with the Association of Municipalities of Ontario, the Association of Local Public Health Agencies, other Boards of Health in Ontario, and the Southwest Local Health Integration Network, for information. (2017-S08)

 

Motion Passed

 

YEAS: M. Brown, M. Salih, B. Armstrong, M. Cassidy, P. Squire, H.L. Usher (6)

 

6.

Ontario Early Years Child and Family Centres  Ontario Transfer Payment Agreement and Ontario Early Years Child and Family Centres Funding Agreement Template

 

That, on the recommendation of the Managing Director, Neighbourhood, Children and Fire Services, the following actions be taken with respect to the Ontario Early Years Child and Family Centres, Ontario Transfer Payment Agreement and Ontario Early Years Child and Family Centres Funding Agreement Template:

 

a)         the proposed by-law, as appended to the staff report dated November 7, 2017, BE INTRODUCED at the Municipal Council Meeting to be held on November 14, 2017 to:

 

i)          approve the Ontario Transfer Payment Agreement, as appended to the above noted by-law, between The Corporation of the City of London and Her Majesty the Queen in Right of Ontario, as represented by the Minister of Education, for funding under the Ontario Early Years Child and Family Centres (OEYCFCs) program, substantially in the form appended to the above-noted by-law;

ii)         delegate to the Managing Director, Neighbourhood, Children and Fire Services, or designate, the authority to approve such further other documents (including project budgets, cash flows and other financial reporting) that:

 

A)        are consistent with the requirements contained in the above-noted agreement;

B)        do not require additional funding or are provided for in the City’s current budget; and,

C)        do not increase the indebtedness or liabilities of The Corporation of the City of London; and,

 

iii)         authorize the Mayor and the City Clerk  to execute the above-noted agreement; and,

 

b)         the proposed by-law, as appended to the staff report dated November 7, 2017 BE INTRODUCED at the Municipal Council meeting to be held on November 14, 2017, to:

 

i)          approve the Ontario Early Years Child and Family Centres Funding Agreement template, as appended to the by-law, for use in accordance with the by-law;

ii)         authorize the Managing Director, Neighbourhood, Children and Fire Services, or designate, to:

 

A)        prepare and approve Funding Agreements, based on the above-noted template agreement, with the following organizations:

 

•           Childreach Centre

•           London’s Children Connection Inc.

•           Merrymount Children’s Centre

•           Investing in Children Inc.

•           Crouch Neighbourhood Resource Centre

•           The N’Amerind (London) Friendship Centre Inc.

•           La Ribambelle Centre Prescholaire Francophone De London;

 

B)        insert such information into the Funding Agreement template as determined by the Managing Director, Neighbourhood, Children and Fire Services, or designate, including the name of the organization from above; and,

C)        execute the above-noted Funding Agreements;

 

iii)         authorize the Managing Director, Neighbourhood, Children and Fire Services, or designate, to approve and execute such further other documents (including project budgets, cash flows and other financial reporting) in connection with the above-noted funding agreement;

iv)        authorize the Managing Director, Neighbourhood, Children and Fire Services, or designate, to act under the above-noted sections of this by-law subject to the following:

 

A)        such acts are consistent with the requirements contained in the above-noted Funding Agreements;

B)        such acts do not require additional funding or are provided for in the City’s current budget; and,

C)        such acts do not increase the indebtedness or liabilities of The Corporation of the City of London; and,

 

v)         the above noted approvals and authorizations are subject to the City entering into an Ontario Transfer Payment Agreement with Her Majesty the Queen in Right of Ontario for funding for the Ontario Early Years Child and Family Centres Program. (2017-L04A)

 

Motion Passed

 

YEAS: M. Salih, M. Cassidy, P. Squire, H.L. Usher (4)

 

7.

Request for Proposal 17-47 - "Early Years Programming - Parent and Family Literacy Centres and Lambeth Early Years Playgroup"

 

That, on the recommendation of the Managing Director of Neighbourhood, Children and Fire Services, with the concurrence of the Director of Financial Services, the following actions be taken with respect to the request for proposal 17-47 for Early Years Programming:

 

a)         the submission by Childreach Centre, 265 Maitland Street, London, Ontario,  N6B 2Y3, to operate three (3) Parent and Family Literacy Centres and one (1) playgroup in the Lambeth Planning District for funding in the amount of $132,300 annually for one year, with the possibility of extension (one year), BE ACCEPTED as an irregular result in accordance with Section 8.10 (b) of the City of London’s Procurement of Goods and Services Policy; it being noted that the proposal submitted by Childreach Centre was the only submission and meets all the City’s requirements;

 

b)         the Managing Director, Neighbourhood, Children and Fire Services BE AUTHORIZED to undertake all administrative acts which are necessary in relation to this project;

 

c)         the approval given herein BE CONDITIONAL upon the Corporation entering into an Ontario Early Years Child and Family Centres Funding Agreement with Childreach Centre, approved by by-law; and,

 

d)         the above-noted funding approval is BE SUBJECT to the ongoing availability of funding under the Provincial Ontario Early Years Child and Family Centres program, or the identification of other available funding sources. (2017-F18)

 

Motion Passed

 

YEAS: M. Salih, M. Cassidy, P. Squire, H.L. Usher (4)

 

III.

SCHEDULED ITEMS

 

8.

Taxi Plate Issuing

 

That the delegation from Y. Barbin related to taxi plate issuing BE DEFERRED to a future meeting of the Community and Protective Services Committee; it being noted that Mr. Barbin was unable to attend the meeting.

 

Motion Passed

 

YEAS: M. Salih, M. Cassidy, P. Squire, H. Usher (4)

 

9.

10th Report of the Diversity Inclusion and Anti-Oppression Advisory Committee

 

That the following actions be taken with respect to the 10th Report of the Diversity Inclusion and Anti-Oppression Advisory Committee from its meeting held on October 19, 2017:

 

a)         that the following actions be taken with respect to the 2017 Diversity, Race Relations and Inclusivity Award:

i)          PH Spa and Salon BE AWARDED the 2017 Diversity Race Relations and Inclusivity Award, in the Small Business/Labour (under 49) for their initiative to provide a private space for spa services (see attached nomination);

ii)         LUSO BE AWARDED the 2017 Diversity Race Relations and Inclusivity Award, in the Social Community Services Not for Profit (over 50) for their “Cultural Awareness and Sensitivity Initiative for Housing Staff Working with Syrian Newcomers” initiative (see attached nomination);

iii)         Sanctuary London BE AWARDED the 2017 Diversity Race Relations and Inclusivity Award, in the Social Community Services Not for Profit (under 49) for their “Sanctuary Homes” initiative (see attached nomination); and,

iv)        Hoops for Hope BE AWARDED the 2017 Diversity Race Relations and Inclusivity Award, in the Youth/Young Adult Groups Category for their “Hoops for Hope” initiative to increase autism awareness (see attached nomination);

 

it being noted that the minutes of the Awards and Recognition Sub-Committee, from its meeting held on October 11, 2017, were received;

 

b)         the attached 2017 Diversity, Inclusion and Anti-Oppression Advisory Committee Workplan BE APPROVED; and,

 

c)         clauses 1 to 8, 10, 11 and 13, BE RECEIVED;

 

it being noted that the Community and Protective Services Committee heard a delegation from F. Cassar with respect to this matter.

 

Motion Passed

 

YEAS: M. Brown, M. Salih, B. Armstrong, M. Cassidy, P. Squire, H.L. Usher (6)

 

IV.

ITEMS FOR DIRECTION

 

10.

6th Report of the Community Safety and Crime Prevention Advisory Committee

 

That the following actions be taken with respect to the 6th Report of the Community Safety and Crime Prevention Advisory Committee from its meeting held on October 26, 2017:

 

a)         the City Clerk BE REQUESTED to amend the Community Safety and Crime Prevention Advisory Committee terms of reference to include non-voting representatives from the London Youth Advisory Council;

 

b)         the following actions be taken with respect to Community Safety and Crime Prevention Advisory Committee follow-up matters:

 

i)          the Executive Director, Neighbourhood Watch London, BE INVITED to provide a presentation at a future meeting with respect to Neighbourhood Watch London updates; and,

ii)         the Thames Valley District School Board and the London District Catholic School Board BE REQUESTED to provide youth representation from each organization; and,

 

c)         clauses 1 to 6 BE RECEIVED.

 

Motion Passed

 

YEAS: M. Brown, M. Salih, B. Armstrong, M. Cassidy, P. Squire, H.L. Usher (6)

 

11.

9th Report of London Housing Advisory Committee

 

That the following actions be taken with respect to the 9th Report of the London Housing Advisory Committee from its meeting held on October 11, 2017:

 

a)       the Managing Director, Planning and City Planner BE REQUESTED to continue to keep the London Housing Advisory Committee apprised of updates related to new city-wide policies related to secondary dwelling units; it being noted that the Municipal Council resolution from its meeting held on July 25, 2017 with respect to this matter, was received; and,

 

b)         clauses 1, 2, 4 and 5, BE RECEIVED.

 

Motion Passed

 

YEAS: M. Brown, M. Salih, B. Armstrong, M. Cassidy, P. Squire, H.L. Usher (6)

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

12.

Deferred Matters List

 

That it BE NOTED the September 2017 Deferred Matters List for the Community and Protective Services Committee was received.

 

Motion Passed

 

YEAS: M. Brown, M. Salih, B. Armstrong, M. Cassidy, P. Squire, H.L. Usher (6)

 

13.

(ADDED) Invitation to the London Police Services Board to Utilize City of London Meeting Supports

 

That Municipal Council BE REQUESTED to extend an invitation to the London Police Services Board to hold their meetings in the Council Chambers at London City Hall in order to:

 

a)         enable to live stream the meetings on Youtube, which will enhance public engagement and transparency; and,

 

b)         provide a venue that members of the public may find more inviting and one which could accommodate more members of the public, should they wish to attend. (2017-C05)

 

Motion Passed

 

YEAS: M. Brown, M. Salih, B. Armstrong, M. Cassidy, P. Squire, H.L. Usher (6)

 

VI.

CONFIDENTIAL

 

(See Confidential Appendix to the 15th Report of the Community and Protective Services Committee enclosed for Members only.)

 

The Community and Protective Services Committee convened in camera from 4:46 PM to 4:50 PM after having passed a motion to do so, with respect to the following matters:

 

C-1.

A personal matter pertaining to identifiable individuals, including municipal employees, with respect to the 2018 Mayor's New Year's Honour List.

 

C-2.

A personal matter pertaining to identifiable individuals, including municipal employees, with respect to the 2018 Mayor's New Year's Honour List.

 

C-3.

Two personal matters pertaining to identifiable individuals, including municipal employees, with respect to the 2018 Mayor's New Year's Honour List.

 

C-4.

A personal matter pertaining to identifiable individuals, including municipal employees, with respect to the 2018 Mayor's New Year's Honour List, London Sports Council

 

 

 

 

 

 

C-5.

A personal matter pertaining to identifiable individuals, including municipal employees, with respect to the 2018 Mayor's New Year's Honour List, London Arts Council.

 

VII.

ADJOURNMENT

 

The meeting adjourned at 4:50 PM.

 

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