Civic Works Committee

Report

The 3rd Meeting of the Civic Works Committee

Tuesday, March 02, 2021 at 12:00 P.m. - 1:00 P.m.

2021 Meeting - Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors E. Peloza (Chair),
• J. Helmer,
• M. Cassidy,
• P. Van Meerbergen,
• S. Turner,
• and Mayor E. Holder

ALSO PRESENT:

• J. Bunn, M. Ribera and B. Westlake-Power
    
  Remote Attendance: Councillors S. Hillier, A. Kayabaga, S. Lewis, J. Morgan and M. van Holst; G. Barrett, M. Butlin, G. Dales, J. Dann, S. Denomy, D. MacRae, S. Mathers, S. Miller, S. Mollon, A. Pascual, J. Raycroft, A. Rozentals, K. Scherr, M. Schulthess, E. Skalski, B. Somers, J. Stanford and B. Warner
    
  The meeting was called to order at 12:02 PM; it being noted that the following Members were in remote attendance: Mayor E. Holder, Councillors M. Cassidy, J. Helmer, S. Turner and P. Van Meerbergen

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1.

Disclosures of Pecuniary Interest

Mayor E. Holder discloses a pecuniary interest in Item 5.1 of the 3rd Report of the Civic Works Committee, having to do with Item 4 of the Deferred Matters List, related to the properties at 745 and 747 Waterloo Street, by indicating that his daughter owns a business located at 745 Waterloo Street.

Councillor S. Turner discloses a pecuniary interest in Item 2.11 of the 3rd Report of the Civic Works Committee, having to do with the 2020 External Audit of London's Drinking Water Quality Management System and 2020 Management Review, by indicating that he is an employee of the Middlesex London Health Unit.

2.

Consent

• Moved by: S. Turner
  Seconded by: J. Helmer

  That Items 2.1, 2.2, 2.4 to 2.7, 2.9, 2.12 and 2.13 BE APPROVED.

  
  

  Yeas: (5)	E. Peloza, P. Van Meerbergen, E. Holder, J. Helmer, and S. Turner
  Absent: (1)	M. Cassidy

  
  
  
  Motion Passed (5 to 0)

2.1

1st Report of the Cycling Advisory Committee

• Moved by: S. Turner
  Seconded by: J. Helmer

  That the 1st Report of the Cycling Advisory Committee, from its meeting held on February 17, 2021, BE RECEIVED.

  
  
  
  
  Motion Passed

2.2

Dingman Drive Improvements - Appointment of Consulting Engineer - Detailed Design and Tendering

• Moved by: S. Turner
  Seconded by: J. Helmer

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated March 2, 2021, related to the Appointment of a Consulting Engineer for the Dingman Drive Improvements Project:

  a)     AECOM Canada Ltd. BE APPOINTED Consulting Engineers to complete the detailed design and tendering services of the Dingman Drive Improvements Project, in the total amount of $490,426.00, including contingency (excluding HST), in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

  b)     the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)     the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

  e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-T05)

  
  
  
  
  Motion Passed

2.4

Highway 401 / Dingman Drive Bridge Replacement - Agreement with Ministry of Transportation

• Moved by: S. Turner
  Seconded by: J. Helmer

  That on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated March 2, 2021, BE INTRODUCED at the Municipal Council meeting to be held on March 23, 2021, to:

  a)     authorize and approve a cost-sharing Agreement, as appended to the above-noted by-law, between Her Majesty the Queen in Right of Ontario, represented by the Minister of Transportation, and The Corporation of the City of London for the construction of the Dingman Drive bridge; and,

  b)     authorize the Mayor and the City Clerk to execute the above-noted Agreement. (2021-T05)

  
  
  
  
  Motion Passed

2.5

Greenway and Adelaide Wastewater Treatment Plants Climate Change Resiliency Class Environmental Assessment Consultant Award

• Moved by: S. Turner
  Seconded by: J. Helmer

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated March 2, 2021, related to the Greenway and Adelaide Wastewater Treatment Plants Climate Change Resiliency Class Environmental Assessment Contract Award:

  a)     Matrix Solutions Inc. BE APPOINTED Consulting Engineers in the amount of $304,543.00, including 10% contingency (excluding HST), in accordance with Section 15.2 (e) of the City of London’s Procurement of Goods and Services Policy;

  b)     the financing for the project BE APPROVED in accordance with the Sources of Financing Report, as appended to the above-noted staff report;

  c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)     the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-E05)

  
  
  
  
  Motion Passed

2.6

Contract Award: 2021 Watermain Cleaning and Relining Program, RFP 20-23 

• Moved by: S. Turner
  Seconded by: J. Helmer

  That on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated March 2, 2021, related to the Contract Award for the 2021 Watermain Cleaning and Relining Program, RFT 20-23:

  a)     the bid submitted by Fer-Pal Construction Ltd., 171 Fenmar Drive, Toronto, Ontario M9L 1M7, at its tendered price of $6,000,869.51 (excluding H.S.T.), for the 2021 Watermain Cleaning and Structural Lining program, BE ACCEPTED; it being noted that this is the second year of a three year contract submitted by Fer-Pal Construction Ltd. and where unit prices were carried over from the original tendered contract plus a two percent increase plus an increase for CPI as stipulated in the original contract; it being further noted that the original bid submitted by Fer-Pal Construction Ltd. in 2020 was the lower of two bids received and the City has the sole discretion to renew the contract based on price and performance;

  b)     the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)     the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (RFT 20-23); and,

  e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-E08/L04)

  
  
  
  
  Motion Passed

2.7

Amendments to the Traffic and Parking By-law 

• Moved by: S. Turner
  Seconded by: J. Helmer

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated March 2, 2021, BE INTRODUCED at the Municipal Council meeting to be held on March 23, 2021 to amend By-law PS-113, entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London”. (2021-P08/T01)

  
  
  
  
  Motion Passed

2.9

Award of Consulting Services for Detailed Design and Tendering for a New Landfill Gas Flaring Station

• Moved by: S. Turner
  Seconded by: J. Helmer

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated March 2, 2021, related to the Award of Consulting Engineering Services for the Detailed Design and Tendering for a New Landfill Gas Flaring Station:

  a)     Comcor Environmental Ltd. BE APPOINTED to carry out the Environmental Protection Act approval, detailed design and tendering for a new landfill gas flaring station, in the total amount of $221,029, including contingency of $28,830 (excluding HST), in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

  b)     the flaring station BE DESIGNED, based on the assumption that the landfill expansion is approved to proceed;

  c)     design and tendering for the new flaring station BE INITIATED prior to receiving Environmental Protection Act approval for the project; it being noted that the tender will include clauses that the award is subject to Environmental Protection Act approval;

  d)     the financing for this project BE APPROVED in accordance with the Sources of Financing Report, as appended to the above-noted staff report;

  e)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these purchases; and,

  f)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.(2021-E07)

  
  
  
  
  Motion Passed

2.12

Public Transit Infrastructure Fund (PTIF): Approval of Amending Agreement

• Moved by: S. Turner
  Seconded by: J. Helmer

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated March 2, 2021, BE INTRODUCED at the Municipal Council meeting to be held on March 23, 2021, to:

  a)     authorize and approve Amending Agreement No. 2, as appended to the above-noted by-law, to the Public Transit Infrastructure Fund (PTIF) Phase One (Ontario) Transfer Payment Agreement between Her Majesty the Queen in right of Ontario, as represented by the Minister of Transportation for the Province of Ontario and The Corporation of the City of London;

  b)     authorize the Mayor and the City Clerk to execute the above-noted Agreement No. 2;

  c)     authorize the Managing Director Environmental and Engineering Services and City Engineer to approve future Amending Agreements to the Public Transit Infrastructure Fund (PTIF) Phase One (Ontario) Transfer Payment Agreement between Her Majesty the Queen in right of the Province of Ontario, as represented by the Minister of Transportation for the Province of Ontario and The Corporation of the City of London, provided it does not increase the indebtedness or liabilities of The Corporation of the City of London;

  d)     authorize the Mayor and the City Clerk to execute any Amending Agreement to the Public Transit Infrastructure Fund (PTIF) Phase One (Ontario) Transfer Payment Agreement between Her Majesty the Queen in right of the Province of Ontario, as represented by the Minister of Transportation for the Province of Ontario and The Corporation of the City of London approved by the Managing Director Environmental and Engineering Services and City Engineer under section 3 of the above-noted by-law; and,

  e)     authorize the Managing Director, Corporate Services and City Treasurer and Chief Financial Officer and the City Manager (or delegate) to execute any financial reports required as a condition under the above-noted Amending Agreement No. 2 and such further Amending Agreements as may be approved under section 3 of the above-noted by-law. (2021-T03)

  
  
  
  
  Motion Passed

2.13

Street Renaming Portion of Darlington Place (Plan 33M-773)

• Moved by: S. Turner
  Seconded by: J. Helmer

  That, on the recommendation of the of the Director, Development Services, the proposed by-law, as appended to the staff report dated March 2, 2021, BE INTRODUCED at the Municipal Council meeting to be held on March 23, 2021, to approve the renaming of a portion of Darlington Place lying south of Kettering Place to Lot 9, Concession 1, Part 2 of Reference Plan 33R-19902 within Registered Plan 33M-773, to Barn Swallow Place. (2021-T00)

  
  
  
  
  Motion Passed

2.3

Wharncliffe Road South Improvements: 100 Stanley Street Update

• Moved by: S. Turner
  Seconded by: J. Helmer

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated March 2, 2021, with respect to the Wharncliffe Road South Improvements project and the heritage dwelling located at 100 Stanley Street BE RECEIVED; it being noted that the communication dated February 28, 2021, from K. McKeating, ACO London Region, with respect to this matter, was received. (2021-R01)

  
  

  Yeas: (4)	E. Peloza, E. Holder, J. Helmer, and S. Turner
  Nays: (1)	P. Van Meerbergen
  Absent: (1)	M. Cassidy

  
  
  
  Motion Passed (4 to 1)

  Voting Record:

  
  
• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  Motion to approve that the Civic Administration take the necessary actions to submit an amendment to the Environmental Assessment for item 2.3 Wharncliffe Road South improvements: 100 Stanley Street Update, to permit the demolition of the residence at 100 Stanley Street and any other necessary administrative steps to advance the project in as timely a manner as possible.

  
  

  Yeas: (2)	P. Van Meerbergen, and E. Holder
  Nays: (3)	E. Peloza, J. Helmer, and S. Turner
  Absent: (1)	M. Cassidy

  
  
  
  Motion Failed (2 to 3)

2.8

Dundas Place - Temporary Bicycle Lanes and Revised Parking Limits

• That the following actions be taken with respect to the staff report dated March 2, 2021, related to the Dundas Place and Temporary Bicycle Lanes and Revised Parking Limits:

  a)     the above-noted staff report BE RECEIVED;

  b)     the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on March 23, 2021, for the purpose of amending By-law PS-113, entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London” to replace the two-hour paid parking with one-hour free parking;

  c)     the communications from the following individuals, as appended to the Added Agenda, with respect to this matter BE RECEIVED:

  • A. Hunniford;
  • D. Isaac;
  • D. Pihlainen;
  • M. Battista;
  • S. Wright;
  • B. Cowie; and,
  • D. Vanden Boomen; and,

  d)     the Civic Administration BE DIRECTED to bring forward a report to the March 30, 2021 Civic Works Committee meeting to amend the Traffic and Parking By-law to create a temporary bicycle lane pilot project on Dundas Place during the 2021 construction season. (2021-T02/T05)

  
  
  
  
  Motion Passed

  Voting Record:

  
  
• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  Motion to approve parts a) and c) of the clause.

   

  
  

  Yeas: (6)

  E. Peloza, P. Van Meerbergen, E. Holder, J. Helmer, M. Cassidy, and S. Turner

  
  
  
  Motion Passed (6 to 0)
• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  Motion to approve part b) of the clause.

   

  
  

  Yeas: (5)	E. Peloza, P. Van Meerbergen, E. Holder, J. Helmer, and M. Cassidy
  Nays: (1)	S. Turner

  
  
  
  Motion Passed (5 to 1)
• Moved by: J. Helmer
  Seconded by: S. Turner

  Motion to approve part d) of the clause.

  
  

  Yeas: (4)	E. Peloza, J. Helmer, M. Cassidy, and S. Turner
  Nays: (2)	P. Van Meerbergen, and E. Holder

  
  
  
  Motion Passed (4 to 2)

2.10

Community Employment Benefits 

• Moved by: J. Helmer
  Seconded by: S. Turner

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated March 2, 2021, related to a summary of Community Employment Benefits requirements under the Investing in Canada Infrastructure Program (ICIP):

  a)     the above-noted staff report BE RECEIVED; and,

  b)     the communication dated March 1, 2021, from S. Middleton, United Way Elgin-Middlesex, the communication dated March 1, 2021, from M. Courey, Inclusive Economy London and Region, BE RECEIVED; it being noted that delegations from S. Middleton and M. Courey, with respect to this matter, were received. (2021-S04)

  
  

  Yeas: (6)

  E. Peloza, P. Van Meerbergen, E. Holder, J. Helmer, M. Cassidy, and S. Turner

  
  
  
  Motion Passed (6 to 0)

  Voting Record:

  
  
• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  Motion to approve the delegation requests from S. Middleton and M. Courey, to be heard at this time.  

  
  

  Yeas: (6)

  E. Peloza, P. Van Meerbergen, E. Holder, J. Helmer, M. Cassidy, and S. Turner

  
  
  
  Motion Passed (6 to 0)

2.11

2020 External Audit of London’s Drinking Water Quality Management System and 2020 Management Review

• Moved by: J. Helmer
  Seconded by: E. Holder

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated March 2, 2021, with respect to the 2020 External Audit of London’s Drinking Water Quality Management System and the subsequent 2020 Management Review, BE RECEIVED. (2021-E13)

  
  

  Yeas: (5)	E. Peloza, P. Van Meerbergen, E. Holder, J. Helmer, and M. Cassidy
  Recuse: (1)	S. Turner

  
  
  
  Motion Passed (5 to 0)

3.

Scheduled Items

3.1

Blue Community Program

• Moved by: E. Peloza
  Seconded by: E. Holder

  That the following actions be taken with respect to the Blue Community Program:

  a)     the staff report dated, March 2, 2021 entitled “Blue Community Program”, BE RECEIVED;

  b)     the Civic Administration BE DIRECTED to undertake the necessary actions for the City of London to become a “Blue Community”; and,

  c)     the Municipal Council CONFIRMS its commitment to the following matters:

  i)      the provision of water is a Human Right and water will be provided to all residents despite their ability to pay for the service;
  ii)     the sale of bottled water will continue to be restricted in City of London facilities;
  iii)    the water and wastewater systems that provide services to residents will continue to be publicly owned and operated;

  it being noted that a delegation from L. Brown, Blue Community Committee, with respect to this matter, was received.

  
  

  Yeas: (6)

  E. Peloza, P. Van Meerbergen, E. Holder, J. Helmer, M. Cassidy, and S. Turner

  
  
  
  Motion Passed (6 to 0)

3.2

New Sidewalks in 2021 Infrastructure Reconstruction Projects

• Moved by: P. Van Meerbergen
  Seconded by: J. Helmer

  That the following actions be taken with respect to the New Sidewalks in 2021 Infrastructure Reconstruction Projects:

  a)     the requests for delegation by the following individuals, with respect to this matter, BE APPROVED for the Special Civic Works Committee meeting to be held on March 15, 2021:

  • Craven;
  • McColl;
  • Harris-Schulz;
  • Mannering;
  • Connolly;

  b)     the communications from the following individuals, as appended to the Agenda and the Added Agenda with respect to this matter, BE RECEIVED:

  • J. Lucente;
  • F. Lucente;
  • A. and H. Spriet;
  • K. McCabe;
  • J. and S. Miller;
  • E. Craven;
  • D. McCagherty;
  • J. Stewart;
  • J. Miller and J. Lucente;
  • M. and D. Kernohan;
  • B. Derksen;
  • W. Yovetich and R. Tribe;
  • H. Lightbody;
  • M. Judson;
  • E. Soares;
  • L. and B. McCauley;
  • L. Andrusiak;
  • S. Skaith;
  • M. and D. McKeown;
  • J. and G. Kafka;
  • E. Haddad;
  • L. Kari and S. Watt;
  • T. McLeod;
  • G. Cervoni;
  • B. and M. Kelman;
  • G. and C. Alexander;
  • J. Stock;
  • G. O’Neill and H. Maxwell;
  • S. and W. Handler;
  • J. Brown;
  • R. Tribe;
  • L. Dang;
  • J. and S. Mitchell;
  • P. Cobrin;
  • D. Cuthbert;
  • C. Cartman and A. Lim;
  • M. Mannering;
  • J., C. and J. Mount;
  • L. McColl;
  • G. Reid;
  • P. Houghton;
  • E. and J. Hoffman;
  • R. and G. Stoddart;
  • L. Seguin;
  • J. Madill;
  • J. Potter;
  • R. Frise;
  • M. Cole;
  • C. Boydell;
  • G. Morrow;
  • I.A. Connidis;
  • L. Brooke;
  • B. and V. Bradley;
  • B. and L. McGarvey;
  • A.J.;
  • S. Connolly;
  • P. and J. Gonser; and,
  • K. Haine.
  
  

  Yeas: (6)

  E. Peloza, P. Van Meerbergen, E. Holder, J. Helmer, M. Cassidy, and S. Turner

  
  
  
  Motion Passed (6 to 0)

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: S. Turner
  Seconded by: M. Cassidy

  That the Civic Works Committee Deferred Matters List, as at February 22, 2021, BE RECEIVED.

  
  

  Yeas: (5)	E. Peloza, P. Van Meerbergen, J. Helmer, M. Cassidy, and S. Turner
  Recuse: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

6.

Adjournment

The meeting adjourned at 3:04 PM.