Council

Agenda

REVISED

October 3, 2017 - 4:00 PM

This Council meeting will be televised by Cable 13 commencing at 9:00 PM.

The Council will break for dinner from approximately 6:30 – 7:00 PM, as required. 

I

DISCLOSURES OF PECUNIARY INTEREST

II

RECOGNITIONS

1.

6:20 PM          Recognition of City of London Employees who have achieved 25                         years of service during 2017:

From Housing, Social Services and Dearness Home: Anna Marie Apau, Jackie Bachmeier, Kathryn Baxter, Nancy Billingsley, Angie Casey, Heather Ciechanowicz, Angela Clements, Jessica Davis-Smith, Dione (Dee) Decock, Tyman Doxtator, Jacqueline Dunseath, Jane Ellyatt, Sheila Foster, Pat Hodgins, Nicole Kirk, Mary-Jane Kriter, Darlene MacIntosh, Maddie Mackay, and Tammy Millard.

From Human Resources and Corporate Services: Moira Barnes, and Betty Bock.

From Neighbourhood, Children and Fire Services: Daniel T. Barnett, Greg Bennell, Richard Brydon, Scott Bull, Christopher Champagne, Robert John Cianci, Don Coleman, Brad Enright, David Charles Gurney, Dave Huffman, Peter Lapkowski, Dianne Lebold, Jeff Metcalfe, Brian Munce, Tom Nicholson, Shawn M. Robins, and John Sawkins.

From Planning Services: Gregg Barrett, Barb Debbert, and Bruce Page.

III

REVIEW OF CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC

IV

COUNCIL, IN CLOSED SESSION

MOTION FOR IN CLOSED SESSION (Council will remain In Closed Session until approximately 5:15 PM, at which time Council will rise and reconvene in Public Session; Council may resume In Closed Session later in the meeting, if required.)

That Council rise and go into Council, In Closed Session, for the purpose of considering the following:

a)

A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regards to the Corporation’s associations and unions, and litigation or potential litigation affecting the municipality, and advice which is subject to solicitor client privilege, including communications necessary for that purpose. (C1/26/CSC)

V

CONFIRMATION AND SIGNING OF THE MINUTES OF THE TWENTY-THIRD MEETING HELD ON SEPTEMBER 19, 2017

VI

COMMUNICATIONS AND PETITIONS

1.

S. Mathers, Director Water and Wastewater - Arva Sanitary and Water Servicing Additional Information

(Refer to the Planning and Environment Committee Stage for Consideration with Clause 13 of the 18th Report of the Planning and Environment Committee )

2.

S. Mathers, Director Water and Wastewater - DAP: London-Historical Wastewater System Improvement Cost Summary

(Refer to the Civic Works Committee Stage for Consideration with Clause 14 of the 15th Report of the Planning and Environment Committee )

3.

C. Saunders, City Clerk - Clause 6 – 26th Report of the Corporate Services Committee – Council Policy – Policy for the Use of City of London Resources for Municipal Election Purposes

(Refer to the Corporate Services Committee Stage for Consideration with Clause 6 of the 26th Report of the Corporate Services Committee )

VII

MOTIONS OF WHICH NOTICE IS GIVEN

VIII

REPORTS

26th Report of the Corporate Services Committee

1.

Disclosures of Pecuniary Interest

2.

City of London's Credit Rating

3.

2017 Operating Budget Mid-Year Monitoring Report - Property Tax, Water, Wastewater & Treatment Budgets

4.

2017 Mid-Year Capital Monitoring Report

5.

Vendor of Record (VOR) OSS-00456717 Telephony Equipment, Maintenance and Support Services (Relates to Bill No.579)

6.

Council Policy - Use of Corporate Resources During an Election Period (Relates to Bill No.585)

7.

Amendment to the Council Policy By-law - Replacement of Schedule "E" - Public Notice Policy (Relates to Bill No.578)

8.

Update: Employee Absenteeism 2017 Mid-Year Review

9.

Pay Equity Update

10.

Annual Report of the Integrity Commissioner from May 17, 2016 to August 1, 2017

15th Report of the Civic Works Committee

1.

Disclosures of Pecuniary Interest

2.

Amendments to the Traffic and Parking By-law (Relates to Bill No. 586)

3.

Transport Canada Grade Crossings Regulations and Railway Funding Applications

4.

Transit Rerouting off Dundas Street in Downtown

5.

One River Environmental Assessment Update: Agency Advisory Committee Report

6.

Contract Award: Tender No. T17-28 Old Victoria Stormwater Management Facility No. 1 (ESSWM-OV1)

7.

Thames Sydenham Source Water Protection Plan -  Renewal of Risk Management Services Agreement (Relates to Bill No. 580)

8.

Wastewater Pumping Station Variable - Frequency Drive Replacements

9.

Agreement Renewal - Thames River Experimental Stream Science Facility at Adelaide Pollution Control Plant (Relates to Bill No. 581)

10.

Municipal Waste & Resource Materials Collection By-Law Amendments (Relates to Bill No. 593)

11.

Single Source Contract Renewal - Navistar Original Equipment Manufacturer (OEM) Replacement Parts

12.

6th Report of the Rapid Transit Implementation Working Group

13.

London Transit Commission 2016 Annual Report

14.

Domestic Action Plan (DAP) London - Proposal Update

15.

Deferred Matters List

16.

Warranted Sidewalk Program

18th Report of the Planning and Environment Committee

1.

Disclosures of Pecuniary Interest

2.

Property located at 391 South Street (Colborne Building) - Request for Designation

3.

Subdivision Special Provisions - Hajjar Subdivision (39T-15505)

4.

Subdivision Special Provisions -  Lawson Meadows Subdivision Phase 2  (39T-14501)

5.

Subdivision Special Provisions - Coronation Subdivision (39T-15502)

6.

Property located at 1295 Riverbend Road (H-8784) (Relates to Bill No. 594)

7.

Property located at 3105 Bostwick Road (Talbot Village Phase 5 - 39T-14506) (H-8781) (Relates to Bill No. 595)

8.

London Invasive Plant Management Strategy

9.

Building Division Monthly Report for July 2017

10.

Designation of an Improvement Area Under Section 204 of the Municipal Act, 2001 – Hyde Park BIA (Relates to Bill No. 582)

11.

11th Report on the London Advisory Committee on Heritage

12.

Properties located at 1635 Commissioners Road East and 2624 Jackson Road - Approval for Draft Plan Subdivisions Official Plan and Zoning By-law Amendments and Application by The Corporation of The City of London re properties located at 1663, 1685 Commissioners Road East and 2652 Jackson Road - Official Plan Amendment (39T-06507/OZ-7176/0-7178) (Relates to Bill No.s 583, 584 and 596)

13.

Request from Municipality of Middlesex Centre: Arva Sanitary Servicing and Delaware Water Servicing

IX

ADDED REPORTS

22nd Public Report of the Council In Closed Session

X

DEFERRED MATTERS

XI

ENQUIRIES

XII

EMERGENT MOTIONS

XIII

BY-LAWS

BY-LAWS TO BE READ A FIRST, SECOND AND THIRD TIME:

Bill No. 577 By-law No. A.-_____

A by-law to confirm the proceedings of the Council Meeting held on the 3rd day of October, 2017. (City Clerk)

Bill No. 578 By-law No. A.-6151(_)-___

A by-law to amend By-law No. A.-6151-17, being “A by-law to establish policies for the sale and other disposition of land, hiring of employees, procurement of goods and services, public notice, accountability and transparency, and delegation of powers and duties, as required under section 270(1) of the Municipal Act, 2001” in order to amend Schedule “E” – Public Notice Policy to include public notice requirements pertaining to environmental assessment terms of reference, as well as other general housekeeping amendments. (7/26/CSC)

Bill No. 579 By-law No. A.-_____

A by-law to approve the “Master Agreement Adoption Agreement” with Eclipse Technology Solutions Inc. for Vendor of Record Telephony Equipment Maintenance and Support Services; and to authorize the Mayor and the City Clerk to execute the Agreement; and to approve Eclipse Technology Solutions Inc. as a Vendor of Record for Telephony Equipment Maintenance and Support Services for the City of London. (5/26/CSC)

Bill No. 580 By-law No. A.-_____

A by-law to approve and authorize the Mayor and City Clerk to sign the Amendments to existing Agreements in order to continue the Corporation’s intent to transfer the responsibility for risk management for Source Water Protection to the Upper Thames River Conservation Authority, as well as to continue the services of this Authority to undertake Risk Management duties on their behalf; it being noted that the Service Agreement will form the basis for details such as responsibilities, data sharing and insurance. (7/15/CWC)

Bill No. 581 By-law No. A.-_____

A by-law to authorize and approve an Agreement between The Corporation of the City of London and The University of Western Ontario for the use of space at the Adelaide Pollution Control Plant for a research experiment (termed a Mesocosm) and to authorize the Mayor and the City Clerk to execute the Agreement. (9/15/CWC)

Bill No. 582 By-law No. A.-_____

A by-law to designate an area as an improvement area and to establish the board of management for the purpose of managing the Hyde Park Business Improvement Area. (10/18/PEC)

Bill No. 583 By-law No. C.P.-1284(__)-___

A by-law to amend the Official Plan for the City of London, 1989 for lands located at 1635 Commissioners Road East and 2624 Jackson Road, east side of Jackson Road between Commissioners Road East and Bradley Avenue. (12c/18/PEC)

Bill No. 584 By-law No. C.P.-1284(__)-___

A by-law to amend the Official Plan for the City of London, 1989 for lands located at 1663 and 1685 Commissioners Road East, south side of Commissioners Road East, east of Jackson Road. (12d/18/PEC)

Bill No. 585 By-law No. CPOL.-_____

A by-law to revoke and repeal Council policy entitled “Use of Corporate Resources During a Municipal Election Year” and replace it with a new Council policy entitled “Policy for the Use of City of London Resources During a Municipal Election Period”. (6/26/CSC)

Bill No. 586 By-law No. PS-113-17___

A by-law to amend By-law No. PS-113 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London.” (2/15/CWC)

Bill No. 587 By-law No. S.-_____

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Commissioners Road East, west of Wortley Road and as widening to Edwin Drive, south of Commissioners Road East) (Chief Surveyor - pursuant to Consent B.004/17 and in accordance with Zoning By-law Z-1)

Bill No. 588 By-law No. S.-_____

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Richmond Street, north of North Centre Road) (Chief Surveyor - pursuant to Consent B.041/16 and in accordance with Zoning By-law Z-1)

Bill No. 589 By-law No. S.-_____

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Sarnia Road, east of Hyde Park Road) (Chief Surveyor - part of the Sarnia Road Widening Project that require dedication at the present time as public highway)

Bill No. 590 By-law No. S.-_____

A by-law to assume certain works and services in the City of London. (Forest Hill Subdivision – Phase 5; 33M-669) (City Engineer)

Bill No. 591 By-law No. S.-_____

A by-law to assume certain works and services in the City of London. (Forest Hill Subdivision – Phase 4B; 33M-651) (City Engineer)

Bill No. 592 By-law No. S.-_____

A by-law to assume certain works and services in the City of London. (Ballymote Subdivision – Phase 1, Stage 1 & 2; 33M-631) (City Engineer)

Bill No. 593 By-law No. WM-12-17____

A by-law to amend the By-law No. WM-12 being “A by-law to provide for the Collection of Municipal Waste and Resource Materials in the City of London”. (10/15/CWC)

Bill No. 594 By-law No. Z.-1-17____

A by-law to amend By-law No. Z.-1 to remove the holding provisions from the zoning of lands located at 1295 Riverbend Road, west side, north of Oxford Street West. (6/18/PEC)

Bill No. 595 By-law No. Z.-1-17____

A by-law to amend By-law No. Z.-1 to remove holding provisions from the zoning for lands located at 3105 Bostwick Road (Talbot Village Phase 5 – 39T-14506). (7/18/PEC)

Bill No. 596 By-law No. Z.-1-17____

A by-law to amend By-law No. Z.-1 to rezone lands located at 1635 Commissioners Road East and 2624 Jackson Road, east side of Jackson Road between Commissioners Road East and Bradley Avenue. (12/18/PEC)

XIV

ADJOURNMENT