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4TH REPORT OF THE

 

Community and Protective Services Committee

 

meeting held on February 21, 2018, commencing at 12:00 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Councillor M. Cassidy (Chair), Mayor M. Brown; Councillors V. Ridley, M. Salih and P. Squire and J. Bunn (Secretary).

 

ABSENT:  Councillor B. Armstrong.

 

ALSO PRESENT:  Councillor J. Helmer; S. Datars Bere, L. Livingstone, L. Marshall, S. Oldham, M. Pease, M. Ribera, J. Richardson, J. Stanford and B. Westlake-Power.

 

 

I.

CALL TO ORDER

 

1.

Disclosures of Pecuniary Interest

 

That it BE NOTED that no pecuniary interests were disclosed.

 

II.

CONSENT ITEMS

 

2.

STAFF REPORT - London's Homeless Prevention System- Homeless Management Information System - Cargo Management Consulting Inc. - Contract Amendment #2

 

That, on the recommendation of the Managing Director of Neighbourhood, Children and Fire Services, with the concurrence of the Director of Information Technology Services, the following actions be taken with respect the staff report dated February 21, 2018 related to increasing the value of the Purchase of Service Agreement with Cargo Management Consulting Inc. for the implementation of London’s Homeless Management Information System:

 

a)         the amended value of the Purchase of Service Agreement with Cargo Management Consulting Inc. for the implementation of a Homeless Management Information System at a total cost of $725,555 plus HST, BE INCREASED by up to $205,796 to a revised total of up to $931,351 plus HST for one-time costs associated with the start-up of the Homeless Management Information System;

 

b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in relation to this project;

 

c)         the approval given herein BE CONDITIONAL upon the The Corporation of the City of London entering into an amended Community Homelessness Prevention Initiative Purchase of Service Agreement with Cargo Management Consulting Inc.; and,

 

d)         the above-noted approval be SUBJECT TO the availability of funding. (2018-S14)

 

Motion Passed

 

YEAS: M. Cassidy, V. Ridley, M. Salih, P. Squire (4)

 

3.

STAFF REPORT - London's Homeless Prevention System - Housing Stability Bank Update

 

That, on the recommendation of the Managing Director, Neighbourhood, Children and Fire Services, the staff report dated February 21, 2018, with respect to an update on London’s Homeless Prevention System Housing Stability Bank, BE RECEIVED. (2018-S14)

 

 

 

Motion Passed

 

YEAS: M. Cassidy, V. Ridley, M. Salih, P. Squire (4)

 

4.

STAFF REPORT - London's Homeless Prevention System - London CAReS Homeless Response Services

 

That, on the recommendation of the Managing Director, Neighbourhood, Children and Fire Services, the staff report dated February 21, 2018, with respect to an update on London’s Homeless Prevention System, London CAReS Homeless Response Services, BE RECEIVED. (2018-S14)

 

Motion Passed

 

YEAS: M. Cassidy, V. Ridley, M. Salih, P. Squire (4)

 

5.

STAFF REPORT - Housing Services - Rent Supplement Program

 

That, on the recommendation of the Managing Director, Housing, Social Services and Dearness Home, the proposed by-law, as appended to the staff report dated February 21, 2018, BE INTRODUCED at the Municipal Council meeting to be held on March 6th, 2018 to:

 

a)         approve the standard form Rent Supplement Agreement, as appended to the above-noted by-law, and satisfactory to the City Solicitor, between The Corporation of the City of London and eligible Housing Providers for the purpose of providing Rent Supplements to tenants of approved Housing Projects; and,

 

b)         authorize the Managing Director of Housing, Social Services and Dearness Home, or designate, to execute the above-noted Agreement and make amendments that do not substantially change the intent or purpose of the Agreement. (2018-S12)

 

Motion Passed

 

YEAS: M. Cassidy, V. Ridley, M. Salih, P. Squire (4)

 

6.

STAFF REPORT - Social Housing Apartment Improvement Program (SHAIP)

 

That, on the recommendation of the Managing Director, Housing, Social Services and Dearness Home, the following actions be taken with respect to the staff report dated February 21, 2018, with respect to the Social Housing Apartment Improvement Program (SHAIP):

 

a)         the proposed by-law, as appended to the above noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on March 6, 2018 to:

 

i)          approve a Transfer Payment Agreement for the Social Housing Apartment Improvement Program (SHAIP), appended to the above-noted by-law, and satisfactory to the City Solicitor, between The Corporation of the City of London and Her Majesty the Queen in the Right of Ontario as represented by The Ministry of Housing;

ii)         authorize the Mayor and the City Clerk to execute the above-noted Agreement;

iii)         authorize the Mayor and the City Clerk to execute future SHAIP Transfer Payment Agreements for the years 2018/2019 to 2020/2021, in a form satisfactory to the City Solicitor, upon the approval of funding by the Ministry of Housing; and,

iv)        authorize the Managing Director, Housing, Social Services and Dearness Home, or designate, to execute the Program Delivery and Fiscal Plan (PDFP) submission requirements;

 

b)         the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on March 6, 2018 to:

i)          approve the Housing Provider Contribution Agreement, as appended to the above-noted by-law, and satisfactory to the City Solicitor, between The Corporation of the City of London and such Housing Providers who have been selected for funding under the Social Housing Apartment Improvement Program in accordance with the Service Manager Agreement between Her Majesty the Queen in Right of Ontario as represented by the Ministry of Housing and The Corporation of the City of London; and,

ii)         authorize the Managing Director of Housing, Social Services and Dearness Home, or designate, to execute the above-noted Agreement. (2018-S12)

 

Motion Passed

 

YEAS: M. Cassidy, V. Ridley, M. Salih, P. Squire (4)

 

7.

STAFF REPORT - Strategic Plan Progress Variance

 

That, on the recommendation of the City Manager, with the concurrence of the Managing Director, Parks and Recreation, the Managing Director, Housing, Social Services and Dearness Home, the Managing Director, Planning and City Planner, the Managing Director, Neighbourhood, Children and Fire Services and the Managing Director, Development and Compliance Services and Chief Building Official, the staff report dated February 21, 2018, with respect to Strategic Plan Progress Variance, BE RECEIVED. (2018-C08)

 

Motion Passed

 

YEAS: M. Cassidy, V. Ridley, M. Salih, P. Squire (4)

 

8.

STAFF REPORT - Irregular Result Request for Proposal 18-09 - Parks and Recreation Strategic Master Plan Update

 

That, on the recommendation of the Managing Director, Parks and Recreation, the Managing Director, Neighbourhood, Children and Fire Services, and the Managing Director, Planning Services and City Planner, with the concurrence of the Director, Financial Services, the following actions be taken with respect the staff report dated February 21, 2018 related to the Request for Proposal 18-09 Parks and Recreation Strategic Master Plan Update:

 

a)         the submission by Monteith Brown Planning Consultants Limited, 610 Princess Street, London, Ontario, N6B 2B9, to provide consulting services for the above-noted project, in the amount of $174,995.00 (excluding HST) BE ACCEPTED as an irregular result in accordance with Section 8.10 (b) of the City of London’s Procurement of Goods and Services Policy; it being noted that the proposal submitted by Monteith Brown was the only submission and meets all the City’s requirements;

 

b)         the financing for this project BE APPROVED as set out in the Source Financing Report, appended to the above-noted staff report; and,

 

c)         the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in relation to this project. (2018-F18)

 

Motion Passed

 

YEAS: M. Cassidy, V. Ridley, M. Salih, P. Squire (4)

 

9.

STAFF REPORT - Proposed Public Nuisance By-law Amendment to Address Odour

 

That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official the following actions be taken with respect to the staff report dated February 21, 2018, related to a proposed Public Nuisance By-law amendment to address odour:

 

a)         the above-noted staff report and draft Public Nuisance By-law amendment, to address nuisance odours related to Anaerobic Digestion Facilities, Composting Facilities and Rendering Plants, BE RECEIVED and BE REFERRED to a public participation meeting to be held by the Community and Protective Services Committee on April 4, 2018, for the purpose of seeking public input on the draft by-law;

 

b)         municipal enforcement activities BE ENHANCED through the hiring of one additional Municipal Law Enforcement Officer on a two-year, temporary basis with the budget not to exceed a maximum of $90,000 per year with the source of funding to be from the Sanitary Landfill Site Reserve Fund; it being noted that this amount and source of funding was previously approved by Council for enhanced Provincial compliance activities, however further dialogue has resulted in complementary compliance and enforcement activities that are maintained within each level of government’s legal responsibilities to avoid duplication; and,

 

c)         the Managing Director, Development and Compliance Services and Chief Building Official BE DIRECTED to report back to the Community and Protective Services Committee after one year of administration and enforcement of the Public Nuisance By-law regulations pertaining to odour upon enactment;

 

it being noted that a communication dated February 19, 2018, from B. Moffatt, StormFisher Environmental Ltd., was received with respect to this matter. (2018-P01)

 

Motion Passed

 

YEAS: M. Cassidy, V. Ridley, M. Salih, P. Squire (4)

 

10.

2nd Report of the Animal Welfare Advisory Committee

 

That the 2nd Report of the Animal Welfare Advisory Committee, from its meeting held on February 1, 2018, BE RECEIVED.

 

Motion Passed

 

YEAS: M. Cassidy, V. Ridley, M. Salih, P. Squire (4)

 

11.

1st Report of the Accessibility Advisory Committee

 

That the following actions be taken with respect to the 1st Report of the Accessibility Advisory Committee (ACCAC) from its meeting held on January 25, 2018:

 

a)         the attached Site Plan Checklist BE IMPLEMENTED in the Site Plan Approval Process; it being noted that item 5 on the approved 2017 ACCAC Work Plan is related to the review of Site Plans; it being further noted that the ACCAC heard a verbal delegation from M. Pease, Manager, Development Planning, with respect to this matter;

 

b)         delegation status at an upcoming Community and Protective Services Committee meeting BE APPROVED, related to the previous resolution with respect to the proposed revised Mayor’s New Year’s Honour List Award for Accessibility; it being noted that the ACCAC reviewed the submission of the Policy Sub-Committee to the Manager, Licensing and Elections with respect to the Accessible Election Plan; and,

 

c)         clauses 1 to 4, 6 and 8 to 16, BE RECEIVED.

 

Motion Passed

 

YEAS: M. Cassidy, V. Ridley, M. Salih, P. Squire (4)

 

III.

SCHEDULED ITEMS

 

None.

 

 

IV.

ITEMS FOR DIRECTION

 

12.

2nd Report of the Diversity, Inclusion and Anti-Oppression Advisory Committee

 

That the following actions be taken with respect to the 2nd Report of the Diversity, Inclusion and Anti-Oppression Advisory Committee (DIAAC), from its meeting held on January 18, 2018:

 

a)         the City Clerk BE REQUESTED to review and consider new, additional resources for the Advisory Committee, Board and Commission membership recruitment in order to augment the diversity of applications for vacant positions, specifically focusing on diverse, young women and report back to the Community and Protective Services Committee with respect to this matter; it being noted that the DIAAC received the attached presentation from K. Koltun, Government and External Relations Office, with respect to the Diverse Voices for Change Initiative and the related committee census information; and,

 

b)         clauses 1 to 10, 12 and 13, BE RECEIVED.

 

Motion Passed

 

YEAS: M. Brown, M. Cassidy, V. Ridley, M. Salih, P. Squire (5)

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

13.

Deferred Matters List

 

That the January 2018 Deferred Matters List for the Community and Protective Services Committee BE RECEIVED.

 

Motion Passed

 

YEAS: M. Brown, M. Cassidy, V. Ridley, M. Salih, P. Squire (5)

 

VI.

ADJOURNMENT

 

The meeting adjourned at 12:22 PM.

 

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