Corporate Services Committee

Report

Meeting #:	9th Meeting of the Corporate Services Committee
Date:	Tuesday, April 02, 2019 at 12:30 P.m. - 1:30 P.m.
Location:	Council Chambers

PRESENT:

• Councillors J. Morgan (Chair),
• J. Helmer ,
• P. Van Meerbergen,
• and S. Hillier

ABSENT:

• A. Kayabaga
• and Mayor E. Holder

ALSO PRESENT:

• A.L. Barbon, M. Butlin, B. Card, B. Coxhead, J. Edmunds, A. Hagan, D. Mounteer, K. Murray, M. Ribera, B. Warner and B. Westlake-Power.

   

  The meeting is called to order at 12:31 PM.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That items 2.1 and 2.3 BE APPROVED.

  
  

  Yeas: (4)	J. Morgan, J. Helmer, P. Van Meerbergen, and S. Hillier
  Absent: (2)	A. Kayabaga, and E. Holder

  
  Motion Passed (4 to 0)

2.1

Declare Surplus - Portion of City-Owned Property at 723 Lorne Avenue

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, with respect to a portion of City-owned land located at 723 Lorne Avenue, described as Part of Lots 1- 8, 11, Part of “A” and “B”, Block “l”, Plan 296 (3rd), further described as Parts 2, 3 and 4, Plan 33R20314, containing an area of approximately 1.84 acres (7,429.08 m2), as shown on Schedule “A” appended to the staff report date April 2, 2019, the following actions be taken:
  
  a)              the subject property BE DECLARED SURPLUS;
  
  b)              the subject property (“Surplus Lands”) BE DISPOSED OF in compliance with the City’s Sale and Other Disposition of Land Policy via Request for Proposal;
  
  c)              an evaluation criteria for determining the successful proponent to ensure that submissions generally implement the development concept included in Schedule C, as appended to the staff report dated April 2, 2019, BE INCLUDED in the Request for Proposal; and
  
  d)               evaluation criteria for determining the successful proponent to ensure that the design of development is consistent with “Section 4.5.1 Design Guidelines for New Buildings” of the Old East Heritage Conservation District – Conservation and Design Guidelines, BE INCLUDED in the Request for Proposal.

  
  
  
  Motion Passed

2.3

Joint Use and Maintenance Agreement - Westminster Ponds

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Assistant City Solicitor, the proposed by-law appended to the staff report dated April 2, 2019 BE INTRODUCED at the Municipal Council meeting on April 9, 2019, to authorize an Agreement among The Corporation of the City of London, London Health Sciences Centre, St. Joseph’s Health Care, London and Reforest London, substantially in the form attached to the staff report dated April 2, 2019 and to the satisfaction of the City Solicitor, and to authorize the Mayor and the City Clerk to execute the said Agreement.

  
  
  
  Motion Passed

2.2

Annual Meeting Calendar

• Moved by: J. Morgan
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the City Clerk, the annual meeting calendar appended to the staff report dated April 2. 2019 for the period January 1, 2020 to December 31, 2020 BE APPROVED; it being noted that reports from Regular SPPC meetings would move forward to a subsequent Council meeting, and not the Council meeting scheduled for the following day;

  it being understood that adjustments to the calendar may be required from time to time in order to accommodate special/additional meetings or changes to governing legislation.

  
  

  Yeas: (3)	J. Morgan, P. Van Meerbergen, and S. Hillier
  Nays: (1)	J. Helmer
  Absent: (2)	A. Kayabaga, and E. Holder

  
  Motion Passed (3 to 1)

3.

Scheduled Items

3.1

Not to be heard before 12:45 PM - Tax Adjustment Agenda

• Moved by: P. Van Meerbergen
  Seconded by: S. Hillier

  That the recommendations contained in the Tax Adjustment Agenda dated April 2, 2019 BE APPROVED; it being noted that there were no members of the public in attendance to speak to the Corporate Services Committee at the public hearing associated with this matter. 

  
  

  Yeas: (4)	J. Morgan, J. Helmer, P. Van Meerbergen, and S. Hillier
  Absent: (2)	A. Kayabaga, and E. Holder

  
  Motion Passed (4 to 0)

3.2

Not to be heard before 12:45 PM - Apportionment of Taxes

• Moved by: J. Helmer
  Seconded by: S. Hillier

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the taxes on the blocks of land described in the Schedules appended to the staff report dated April 2, 2019 BE APPORTIONED as indicated on those Schedules, pursuant to Section 356 of the Municipal Act, 2001; it being noted that there were no members of the public in attendance to speak to the Corporate Services Committee at the public hearing associated with this matter.

  
  

  Yeas: (4)	J. Morgan, J. Helmer, P. Van Meerbergen, and S. Hillier
  Absent: (2)	A. Kayabaga, and E. Holder

  
  Motion Passed (4 to 0)

4.

Items for Direction

4.1

London Convention Centre 2018 Operational Results

• Moved by: S. Hillier
  Seconded by: P. Van Meerbergen

  That the transfer of 100% of the 2018 London Convention Centre Operational surplus, in the amount of $193,000 based upon the 2018 Unaudited Financial Statements, to the London Convention Centre Capital Reserve held by the City of London, BE APPROVED.

  
  

  Yeas: (4)	J. Morgan, J. Helmer, P. Van Meerbergen, and S. Hillier
  Absent: (2)	A. Kayabaga, and E. Holder

  
  Motion Passed (4 to 0)

5.

Deferred Matters/Additional Business

5.1

ADDED - Board of Directors - Federation of Canadian Municipalities

• Moved by: S. Hillier
  Seconded by: P. Van Meerbergen

  That the following actions be taken with respect to the communication dated March 25, 2019 from Councillor J. Morgan regarding standing for election to the Federation of Canadian Municipalities’ Board of Directors and his associated expenses:

  a)         the following resolution BE ADOPTED:

  
  WHEREAS the Federation of Canadian Municipalities (FCM) represents the interests of municipalities on policy and program matters that fall within federal jurisdiction;
  
  WHEREAS FCM’s Board of Directors is comprised of elected municipal officials from all regions and sizes of communities to form a broad base of support and provide FCM with the prestige required to carry the municipal message to the federal government;
  
  WHEREAS FCM’s Annual Conference and Trade Show will take place May 30 to June 2, 2019, during which time the Annual General Meeting will be held and followed by the election of FCM’s Board of Directors;
  
  BE IT RESOLVED that the Council of The Corporation of the City of London endorses Councillor Josh Morgan to stand for election on FCM’s Board of Directors for the 2019/2020 term;
  
  BE IT FURTHER RESOLVED that Councillor J. Morgan be reimbursed by The Corporation of the City of London, outside his annual expense allocation, for his campaign expenses in seeking re-election to the Board of Directors, in an amount of up to $500, upon submission of eligible receipts; and
  
  BE IT FURTHER RESOLVED that Council assumes all costs associated with Councillor Josh Morgan attending FCM’s Board of Directors meetings, the FCM Annual Conference and AGM and the Trade Show, during the 2019/2020 term;
  
  b)         in the event Councillor Morgan is elected to the Board of Directors, the related expenses to attend the following meetings BE ASSUMED by the City of London, outside of his annual expense allocation, subject to the annual budget approval process and in accordance with Council’s Travel & Business Expenses Policy:

  Board of Directors Meeting - September 10-13, 2019 - Waterloo/Kitchener,ON

  Board of Directors Meeting - November 26-29, 2019 – Ottawa, ON

  Board of Directors Meeting - March 3-6, 2020 – Saint-Hyacinthe, QC

  Annual Conference & AGM - June 4-7, 2020 – Toronto, ON

  
  

  Yeas: (4)	J. Morgan, J. Helmer, P. Van Meerbergen, and S. Hillier
  Absent: (2)	A. Kayabaga, and E. Holder

  
  Motion Passed (4 to 0)

6.

Confidential (Enclosed for Members only.)

• Moved by: S. Hillier
  Seconded by: P. Van Meerbergen

  That the Corporate Services Committee convene, In Closed Session, for the purpose of considering a matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to one of the Corporation’s unions and advice which is subject to solicitor-client privilege and communications necessary for that purpose and for the purpose of providing directions to officers and employees of the Corporation.

  
  

  Yeas: (4)	J. Morgan, J. Helmer, P. Van Meerbergen, and S. Hillier
  Absent: (2)	A. Kayabaga, and E. Holder

  
  Motion Passed (4 to 0)

  The Corporate Services Committee convened In Closed Session from 12:55 PM to 1:00 PM.

  
  

7.

Adjournment

The meeting adjourned at 1:00 PM.