Corporate Services Committee

Report

14th Meeting of the Corporate Services Committee

Tuesday, September 08, 2020 at 12:00 P.m. - 1:00 P.m.

Virtual Meeting - during the COVID-19 Emergency

City Hall is open to the public, with reduced capacity and physical distancing requirements.

Meetings can be viewed via live-streaming on YouTube and the City website.

PRESENT:

• Councillors A. Kayabaga (Chair),
• M. van Holst,
• J. Helmer ,
• J. Morgan,
• A. Hopkins,
• and Mayor E. Holder

ALSO PRESENT:

• S. Spring, B. Westlake-Power

  Remote Attendance: Councillors M. Cassidy and S. Hillier;  L. Livingstone, A. Barbon, B. Card, I. Collins, K. Dickins, M. Goldrup, A. Hagan, D. Mounteer, K. Murray, C. Saunders, K. Scherr, M. Schulthess, K. Shahata, B. Warner

  The meeting is called to order at 12:01 PM; it being noted that the following Members were in remote attendance:  Councillors M. van Holst, J. Helmer, A. Hopkins and J. Morgan.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent

• Moved by: J. Morgan
  Seconded by: E. Holder

  That Consent items 2.3 to 2.6 BE APPROVED.

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  Motion Passed (6 to 0)

2.3

Corporate Asset Management Plan 2020 Review

• Moved by: J. Morgan
  Seconded by: E. Holder

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer and on the advice of the Manager III, Corporate Asset Management, the staff report dated September 8, 2020 with respect to Corporate Asset Management Plan 2020 Review BE RECEIVED for information.

  
  
  
  Motion Passed

2.4

Corporate Human Rights and Code of Conduct Inquiries, Requests, Complaints and Related Training Initiatives January 1, 2019 - February 29, 2020

• Moved by: J. Morgan
  Seconded by: E. Holder

  That, on the recommendation of the Director, People Services and the concurrence of the City Manager, the staff report regarding Corporate Human Rights and Code of Conduct inquiries, requests and training initiatives BE RECEIVED for information purposes.

  
  
  
  Motion Passed

2.5

Property Acquisition - 595 Adelaide Street North

• Moved by: J. Morgan
  Seconded by: E. Holder

  That, on the recommendation of the Assistant City Solicitor, the proposed by-law appended to the staff report dated September 8, 2020 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on September 15, 2020 to appoint a Director of 1220109 Ontario Inc.

   

  
  
  
  Motion Passed

2.6

Declare Surplus and Transfer - Part of 640 Adelaide Street North - Adelaide Street North / CPR Grade Separation Project

• Moved by: J. Morgan
  Seconded by: E. Holder

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, with respect to the closed portion of road publicly described as 640 Adelaide Street, located on the east side of Adelaide Street north, more specifically shown as Blocks A, B and C, Plan 449(3RD), and Part Block C, Plan 386 (3RD) as in GD24607, and Part Block G, and Part Lots 1, 2 and 3, Plan 386(3RD) as in 711193, City of London, being Part of PIN 082790121 (LT), containing an area of approximately 178 square metres (0.043 acres), the following actions be taken:

  a)      the subject property BE DECLARED SURPLUS; and

  b)      the subject property BE TRANSFERRED to Canadian Pacific Railway.

  
  
  
  Motion Passed

2.1

Capital Asset Renewal and Replacement Reserve Fund Rationalization Report

• Moved by: A. Hopkins
  Seconded by: J. Helmer

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:

  a)      the Capital Asset Renewal and Replacement Reserve Funds by-law appended to the staff report dated September 8, 2020 as Appendix C, which includes the establishment and continuance of the reserve funds listed in Schedule A of the by-law, BE INTRODUCED at the Municipal Council meeting to be held on September 15, 2020 to establish the Capital Asset Renewal and Replacement Reserve Funds By-law, and govern the administration and management of said funds, and to repeal the following by-laws as provided for in Schedule B of the by-law:

  • Capital Infrastructure Gap A.-7513-68
  • City Facilities A.-5993-508
  • Courts Administration Repairs and Maintenance A.-6004-519
  • Dearness Home Capital A.-6258-296
  • Fire Vehicles and Equipment Replacement F.-144-552
  • Golf Course A.-5550-202
  • Library Facilities, Vehicle and Equipment A.-5995-510
  • Material Recovery A.-6968-184
  • Parking Facilities A.-6970-186
  • Police Vehicle and Equipment Replacement A.-7195-351
  • Public Art Acquisition A.-6306-34
  • Public Art Maintenance A.-6305-33
  • Public Housing Major Upgrades A.-6003-518
  • RBC Place London A.-7730-218
  • Sanitary Landfill Site A.-5174-97
  • Social Housing Major Repairs, Upgrades and Stabilization A.-7519-79
  • Technology Services A.-6967-183
  • Vehicle and Equipment Replacement A.-5994-509
  • Woodland Acquisition and Management A.-7526-93
  • Sewage Treatment Plant Capacity A.-6068-32
  • Sewage Works A.-5353-265
  • New Capital Water A.-5477-267; and,

  b)      the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer BE AUTHORIZED to take all actions necessary to implement the changes to the City’s reserve funds outlined in the above-noted report.

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  Motion Passed (6 to 0)

2.2

2020 Reserve Fund Housekeeping Report

• Moved by: J. Helmer
  Seconded by: E. Holder

  That on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:

  a)      the following proposed by-laws appended as Appendix A to the above-noted staff report BE INTRODUCED at the Municipal Council meeting to be held on September 15, 2020:

        i) A by-law to establish the Building Permit Revenue Stabilization Reserve Fund;
       ii) A by-law to establish the Dearness Home Gift Reserve
        iii) A by-law to establish the Municipal Election Reserve Fund;
        iv) A by-law to establish the Official Plan Reserve Fund;
        v) A by-law to establish the Tree Bank Reserve Fund; and,
        vi) A by-law to establish the Unfunded Liability Reserve Fund; and,

  b)      the proposed by-law appended to the staff report dated September 8, 2020 as Appendix B BE INTRODUCED at the Municipal Council meeting to be held on September 15, 2020 to establish a reserve fund by-law in accordance with the January 12, 2016 Council approved Red Light Camera Program Implementation.

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  Motion Passed (6 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Application - Issuance of Proclamation - Respiratory Therapy Week

• Moved by: A. Hopkins
  Seconded by: J. Helmer

  That based on the application dated August 25, 2020, from the Canadian Society of Respiratory Therapists, the week of October 25 - 31, 2020 BE PROCLAIMED as Respiratory Therapy Week.

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  Motion Passed (6 to 0)

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: J. Morgan
  Seconded by: E. Holder

  That the Corporate Services Committee convene, In Closed Session, for the purpose of considering a matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  Motion Passed (6 to 0)

  The Corporate Services Committee convenes, In Closed Session, from 12:57 PM to 1:06 PM.  

  
  

7.

Adjournment

The meeting adjourned at 1:07 pm.