I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

Councillor J. Helmer disclosed a pecuniary interest in clause C-2 of the Confidential Appendix to the 21st Report of the Corporate Services Committee, having to do with a matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to the Corporation’s associations or unions and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality, by indicating that the Service Employees International Union (SEIU) is a client of his company.

II.

CONSENT ITEMS

2.

Architect to Act as Prime Consultant for the Southcrest Pool and Bath House Life Cycle Renewal Project

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the Request for Proposal for Architect to Act as Prime Consultant for Southcrest Pool and Bath House Life Cycle Renewal (RFP No. P036-2015):

a)         the proposal submitted by a+LiNK Architecture Inc., 126 Wellington Road, London, Ontario, N6C 4M8, to act as the Prime Consultant for the Southcrest Pool and Bath House Life Cycle Renewal project for a fee of $128,870, excluding HST, BE ACCEPTED; it being pointed out that the proposal submitted by a+LiNK Architecture Inc. was deemed to provide the best technical and financial value to the Corporation, meets the City’s requirements in all areas and acceptance is in accordance with section 15.2 of the Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated September 8, 2015 as Appendix “A”;

c)         the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in connection with the project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and

e)         the Mayor and the City Clerk BE AUTHORIZED to execute a contract or any other documents, if required, to give effect to these recommendations.

Motion Passed

YEAS: M. Cassidy, A. Hopkins, J. Morgan, H.L. Usher, J. Zaifman (5)

3.

County/City Liaison Committee

That, on the recommendation of the City Manager, the proposed by-law, appended to the staff report dated September 8, 2015 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting on September 15, 2015 to authorize and approve a Memorandum of Understanding between The Corporation of the City of London (the “City”) and The Corporation of the County of Middlesex (the “County”) to set forth the terms and understanding between the City and the County for establishing a joint liaison committee comprised of elected officials to discuss and consider matters of mutual concern and to authorize the Mayor and the City Clerk to execute the Memorandum of Understanding.

Motion Passed

YEAS: M. Cassidy, A. Hopkins, J. Morgan, H.L. Usher, J. Zaifman (5)

III.

SCHEDULED ITEMS

IV.

ITEMS FOR DIRECTION

4.

Request for Approval of an Expense on an Exemption Basis

That, notwithstanding Council Policy 28(2) – Council Members’ Expense Account, the request by Councillor M. van Holst to provide up to $500.00 from his annual expense allocation, to cover the costs associated with the rental of the Showmobile for the St. Julien Park Community Festival, BE APPROVED.

Motion Passed

YEAS: M. Cassidy, A. Hopkins, H.L. Usher (3)

NAYS: J. Morgan, J. Zaifman (2)

5.

Consideration of Appointment to the Environmental and Ecological Planning Advisory Committee.

That Michael Thorn BE APPOINTED as a Voting Member on the Environmental and Ecological Planning Advisory Committee for the term ending February 28, 2019.

Motion to Approve appointing only one additional Voting Member at this time.

Motion Passed

YEAS: M. Cassidy, A. Hopkins, J. Morgan, J. Zaifman (4)

NAYS: H.L. Usher (1)

Motion to Approve the appointment of Michael Thorn as a Voting Member of the Environmental and Ecological Planning Advisory Committee.

Motion Passed

YEAS: M. Cassidy, A. Hopkins, J. Morgan, H.L. Usher, J. Zaifman (5)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

6.

Community Event Funding Mechanisms

That the Civic Administration BE REQUESTED to review and report back on innovative funding mechanisms for the funding of various community events, including the potential reallocation of funds from Councillors' Expense Accounts.

Motion Passed

YEAS: M. Cassidy, A. Hopkins, J. Morgan, H.L. Usher, J. Zaifman (5)

7.

Rescheduling the November 17, 2015 Meeting of the Corporate Services Committee to November 16, 2015

That the Corporate Services Committee meeting on November 17, 2015 at 12:00 PM BE RESCHEDULED to November 16, 2015 at 12:00 PM.

Motion Passed

YEAS: M. Cassidy, A. Hopkins, J. Morgan, H.L. Usher, J. Zaifman (5)

VI.

CONFIDENTIAL (Confidential Appendix enclosed for Members only.)

The Corporate Services Committee convened in camera from 1:51 PM to 2:34 PM after having passed a motion to do so, with respect to the following matters:

C-1.

A matter pertaining to personal matters involving identifiable individuals who are municipal employees with respect to employment-related matters and advice and recommendations of officers of the Corporation including communications necessary for that purpose (REVISED).

C-2.

A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to the Corporation’s associations or unions and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality.

VII.

ADJOURNMENT