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3RD REPORT OF THE

 

Community and Protective Services Committee

 

meeting held on February 18, 2015, commencing at 4:01 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Committee Members:  Councillor J. Morgan (Chair), Mayor M. Brown, Councillors B. Armstrong, T. Park, V. Ridley and M. Salih and B. Mercier (Secretary).

 

ALSO PRESENT:  Councillors M. Cassidy, J. Helmer, P. Squire, S. Turner, H.L. Usher, M. Van Holst and J. Zaifman, W. Adams, J.P. Barber, B. Coxhead, M. Daly, S. Datars Bere, K. Dawtrey, M. Dellamora, D. Dobson, I. Gibb, S. Giustizia, M. Henderson, O. Katolyk, E. Ling, L. Livingstone, D. O’Brien, S. Oldham, M. Ribera, J. Smout, L. Stevens, and B. Westlake-Power.

 

 

I.

CALL TO ORDER

 

1.

Disclosures of Pecuniary Interest

 

Recommendation:  That it BE NOTED that no pecuniary interest were disclosed.

 

II.

CONSENT ITEMS

 

2.

1st Report of the Accessibility Advisory Committee

 

Recommendation:  That the 1st Report of the Accessibility Advisory Committee from its meeting held on January 29, 2015, BE RECEIVED.

 

Motion Passed

 

YEAS: M. Brown, B. Armstrong, J. Morgan, T. Park, V. Ridley, M. Salih (6)

 

3.

London's Child and Youth Network 2014 Progress Report and Child and Youth Network Impact Assessment Update

 

Recommendation:  That, on the recommendation of the Managing Director, Neighbourhood, Children and Fire Services, the Child and Youth Network 2014 Progress Report and the Child and Youth Network Impact Assessment update BE RECEIVED, for information. (2015-S12)

 

Motion Passed

 

YEAS: M. Brown, B. Armstrong, J. Morgan, T. Park, V. Ridley, M. Salih (6)

 

4.

Memorandum of Understanding - Proposed Joint Venture to Construct and Operate a Facility between The City of London and The YMCA of Western Ontario and The London Public Library Board

 

Recommendation:  That, on the recommendation of the Managing Director, Parks and Recreation and the Managing Director, Neighbourhood, Children and Fire Services, with the advice of legal counsel, the following actions be taken with respect to the Memorandum of Understanding for the proposed joint venture to construct and operate a facility between The Corporation of the City of London and the YMCA of Western Ontario and the London Public Library Board:

 

a)         the proposed by-law, as appended to the staff report dated February 18, 2015, BE INTRODUCED at the Municipal Council meeting to be held on February 24, 2015, to approve a Memorandum of Understanding with the YMCA of Western Ontario and the London Public Library Board with respect to a joint venture to construct and operate a community centre, recreation centre and a public library branch in Southwest London;

 

 

 

 

b)         the Mayor and the City Clerk BE AUTHORIZED to execute the above-noted Memorandum of Understanding. (2015-R05B)

 

Motion Passed

 

YEAS: B. Armstrong, J. Morgan, T. Park, V. Ridley, M. Salih (5)

 

5.

Architect to Act as Prime Consultant for the Southwest Multi-Purpose Recreation Centre (RFP 14-61) (Project # RC2755)

 

Recommendation:  That, on the recommendation of the Managing Director, Parks and Recreation and the Managing Director, Neighbourhood, Children and Fire Services, the following actions be taken with respect to Southwest Multi-Purpose Recreation Centre (RFP 14-61, Project # RC2755):

 

a)         the proposal submitted by MacLennan Jaunkalns Miller Architects Ltd., 202-19 Duncan Street, Toronto, Ontario, M5H 3H1, to act as Prime Consultant for the project, with a fee in the amount of $2,498,600 (excluding H.S.T.), BE ACCEPTED; it being noted that the proposal submitted by MacLennan Jaunkalns Miller Architects Ltd. was deemed to provide the best technical and financial value to the Corporation and meets the City’s requirements in all areas; if being further noted that acceptance is in compliance with Section 15.2 of the Procurement of Goods and Services Policy;

 

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated February 18, 2015;

 

c)         the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in connection with the project;

 

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-F18)

 

Motion Passed

 

YEAS: B. Armstrong, J. Morgan, T. Park, V. Ridley, M. Salih (5)

 

6.

Recreation Activity Management System (RFP 14-48)

 

Recommendation:  That, on the recommendation of the Managing Director, Parks and Recreation and the Managing Director, Neighbourhood, Children, and Fire Services, the following actions be taken with respect to the acquisition of a Recreation Activity Management System (RFP 14-48):

 

a)         the submission from Active Network Limited, 717 N. Harwood Street, #2500, Dallas, Texas, USA., to implement a Recreation Activity Management System for the City of London and their submitted implementation cost of $56,400 and annual service agreement of one percent (1%) of revenue processed for the contract term of three (3) years (excluding H.S.T.), BE ACCEPTED;

 

b)         the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in connection with the purchase;

 

c)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to the subject matter of this approval; and,

 

d)         the financing for this project BE APPROVED as set out in the Source of Financing Report, as appended to the staff report dated February 18, 2015;

 

it being noted that the above-noted additional costs will be reflected in the 2016 operating budget.  (2015-F18)

 

Motion Passed

 

YEAS: B. Armstrong, J. Morgan, T. Park, V. Ridley, M. Salih (5)

 

7.

Agreement to Approve a Management Contract (AAMC) Regarding the Long Term Care and Adult Day Program Management Consulting and Administrator Services Contract for the Dearness Homes

 

Recommendation:  That, on the recommendation of the Managing Director, Housing, Social Services and Dearness Home, the following actions be taken with respect to the implementation of an agreement to approve a Management Agreement with respect to the Management Consulting Services and Administrator Services Contract for the Dearness Home:

 

a)         the proposed by-law, as appended to the staff report dated February 18, 2015, BE INTRODUCED at the Municipal Council meeting to be held on February 24, 2015 to:

 

i)          approve the Agreement, substantially in the form appended to the staff report, dated February 18, 2015, between Her Majesty the Queen in Right of Ontario, as represented by the Minister of Health and Long-Term Care, The Corporation of the City of London and Extendicare (Canada) Inc.; and,

 

ii)         authorize the Mayor and the City Clerk to execute the agreement;  

 

b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with the above-noted Agreement.  (2015-S02)

 

Motion Passed

 

YEAS: M. Brown, B. Armstrong, J. Morgan, T. Park, V. Ridley, M. Salih (6)

 

8.

Housing Collaborative Initiative (HCI) Update

 

Recommendation:  That, on the recommendation of the Director of Municipal Housing with the concurrence of the Managing Director, Housing, Social Services and Dearness Home, the report dated February 18, 2015, with respect to the development of an Information System for Social Housing Administration, through the Housing Collaborative Initiative, BE RECEIVED for information.(2015-S11)

 

Motion Passed

 

YEAS: M. Brown, B. Armstrong, J. Morgan, T. Park, V. Ridley, M. Salih (6)

 

9.

Changes to Proposals Under Investment in Affordable Housing (IAH) Program (RFP14-36)

 

Recommendation:  That, on the recommendation of the Director of Municipal Housing, with the concurrence of the Managing Director, Housing, Social Services and Dearness Home, the following actions be taken with respect to the project proposals received under the Investment in Affordable Housing Program (RFP14-36):

 

a)         the proposal from Cindy and Robert Sedge for a project located at 736 Talbot Street, London, with a municipal allocation of $425,000 and a federal/provincial allocation of $610,000, BE WITHDRAWN;

 

b)         the total government allocation to Rivas Majano Corporation, now known as 8999872 Canada Ltd., for its project located at 228-230 Dundas Street, London, BE INCREASED by $110,000 per unit for three (3) additional units, bringing the total number of units funded to thirty-three (33);

 

c)         the municipal allocation for 8999872 Canada Ltd., BE REDUCED by $308,100, for a revised total municipal allocation of $840,900 or $25,482 per unit; and the federal/provincial allocation BE INCREASED by $638,100 for a total revised federal/provincial allocation of $2,288,100 or $69,336 per unit; it being noted that this allocation adjustment fully utilizes the final amount remaining in the Investment in Affordable Housing (IAH) (2014 Extension) Year-1 federal/provincial allocation;

 

d)         the City of London BE DIRECTED to forward the above-noted project changes to the Province for program funding adjustment under the Investment in Affordable Housing Program (IAH 2014 Extension); and,

 

e)         in accordance with Municipal Housing Facilities By-law No A.-5814-11, the proposed by-law, appended to the staff report dated February 18, 2015, BE INTRODUCED at the Municipal Council meeting to be held on February 24, 2015, to:

 

i)              authorize an Amendment to the Municipal Contribution Agreement substantially in the form of an Agreement appended (Appendix B) to the by-law and to the satisfaction of the City Solicitor for the proponent noted in part b) and c), above; and,

 

ii)         the Mayor and the City Clerk BE AUTHORIZED to execute the said Amendment Agreement.  (2015-F18)

 

Motion Passed

 

YEAS: M. Brown, B. Armstrong, J. Morgan, T. Park, V. Ridley, M. Salih (6)

 

10.

Investment in Affordable Housing (IAH) Program (2014 Extension) Funding Years 2 to 6 and Recommendation for Additional Proposal Under (RFP 14-36)

 

Recommendation:  That, on the recommendation of the Director of Municipal Housing, with the concurrence of the Managing Director of Housing, Social Services and Dearness Home, the following actions be taken with respect to the Investment in Affordable Housing (IAH) Program (2014 Extension), funding years 2 to 6 (RFP 14-36):

 

a)         a municipal allocation for Escalade Property Corp. BE APPROVED for $40,000 per unit for twenty-six (26) IAH units, plus funding of $5,000 per unit for four (4) accessible units, for a total municipal allocation of $1,060,000 and a federal/provincial allocation of $70,000 per unit, for a total federal/provincial allocation of $1,820,000, for a project located at 1166 Hamilton Road, London;

 

b)         the City of London BE DIRECTED to forward the above-noted project proposal to the Province for program funding approval under the Investment in Affordable Housing (2014 Extension) Program Year-2;

 

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated February 18, 2015; and,  

 

d)         in accordance with Municipal Housing Facilities By-law No A.-5814-11, the proposed by-law, as appended to the staff report dated February 18, 2015, BE INTRODUCED at the Municipal Council meeting to be held on February 24, 2015, to:

 

i)              authorize a Municipal Contribution Agreement substantially in the form of an agreement appended to the by-law (Appendix C) and to the satisfaction of the City Solicitor for the above-noted proponent; and,

 

ii)         the Mayor and the City Clerk BE AUTHORIZED to execute the said Agreement.  (2015-F18)

 

Motion Passed

 

YEAS: M. Brown, B. Armstrong, J. Morgan, T. Park, V. Ridley, M. Salih (6)

 

11.

End of Operation Agreement (EOA) for Social Housing Providers in London and Middlesex County

 

Recommendation:  That, on the recommendation of the Director of Municipal Housing, with the concurrence of the Managing Director of Housing, Social Services, and Dearness Home, the following actions be taken with respect to the End of Operating Agreements (EOA) for Social Housing Providers in London and Middlesex County:

 

a)                     a strategic approach to the End of Operating Agreements and decline in federal funding for social housing BE DEVELOPED, outlining the requirements to meet the legislated service level standards to ensure an adequate local supply of affordable housing that is financially viable and in an adequate operating condition; and,

 

b)         in conjunction with related sector organizations, the Association of Municipalities Ontario (AMO), the Ontario Municipal Social Services Association (OMSSA), the Federation of Canadian Municipalities (FCM), the Ontario Non-Profit Housing Association (ONPHA), the Co-operative Housing Federation (CHF), the Canadian Housing & Renewal Association (CHRA) and the Housing Services Corporation (HSC), the City of London BE ENGAGED with senior levels of government for shared solutions.  (2015-S11)

 

Motion Passed

 

YEAS: M. Brown, B. Armstrong, J. Morgan, T. Park, V. Ridley, M. Salih (6)

 

III.

SCHEDULED ITEMS

 

12.

Food Trucks

 

Recommendation:  That on the recommendation of the Managing Director, Development and Compliance Services and the Chief Building Official, the following actions be taken with respect to the amendments to the Business Licensing By-law L-6:

 

a)         the report dated February 18, 2015, BE RECEIVED;

 

b)         the attached revised proposed by-law BE INTRODUCED at the Municipal Council Meeting to be held on February 24, 2015, to provide regulations for a new category of refreshment vehicle license, associated regulations and fee schedule for refreshment vehicles operating on City streets and parks and to provide updated General Provisions for business licensing administration and enforcement;

 

c)         subject to the above-noted by-law changes, the Civic Administration BE REQUESTED to report back to the Community and Protective Services Committee (CPSC) if the application demand for this Category 7 refreshment vehicles licenses exceeds the limit for licenses approved (Section 18.20.1(a)); and,

 

d)         subject to the above-noted by-law changes, the Civic Administration BE REQUESTED to report back in the fall of 2015 with respect to the number of this Category 7 refreshment vehicles licenses issued during 2015 and on any other associated matters; 

 

it being noted that the Community and Protective Services Committee heard the attached presentation from E. Ling, Development Policy Coordinator and received a communication, dated February 12, 2015, from J. MacDonald, CEO and General Manager and R. Usher, Board Chair, Downtown London, with respect to this matter; (2015-P09)

 

 

 

it being pointed out that at the public participation meeting associated with this matter, the individuals on the attached public participation meeting record made oral submissions in connection therewith.

 

Motion to open Public Participation Meeting.

 

Motion Passed

 

YEAS: M. Brown, B. Armstrong, J. Morgan, T. Park, V. Ridley, M. Salih (6)

 

Motion to close Public Participation Meeting.

 

Motion Passed

 

YEAS: M. Brown, B. Armstrong, J. Morgan, T. Park, V. Ridley, M. Salih (6)

 

Motion to approve a), c) and d).

 

Motion Passed

 

YEAS: M. Brown, B. Armstrong, J. Morgan, T. Park, V. Ridley, M. Salih (6)

 

Motion to amend the proposed by-law in clause b) to remove the GPS requirement (Section 18.22(j)).

 

Motion Passed

 

YEAS: M. Brown, J. Morgan, T. Park, V. Ridley, M. Salih (5)

 

NAYS: B. Armstrong (1)

 

Motion to approve the license fee for new licenses to be set at $1,225, or $760 for currently licensed vehicles.

 

Motion Passed

 

YEAS: M. Brown, B. Armstrong, T. Park, V. Ridley, M. Salih (5)

 

NAYS: J. Morgan (1)

 

Motion to amend the proposed by-law in part b) to change the limit of Category 7 Refreshment Vehicle Licenses from 8 to 6 (Section 18.20.1(a)).

 

Motion Failed

 

YEAS: B. Armstrong (1)

 

NAYS: M. Brown, J. Morgan, T. Park, V. Ridley, M. Salih (5)

 

Motion to approve clause b) including the revised proposed by-law.

 

Motion Passed

 

YEAS: M. Brown, B. Armstrong, J. Morgan, T. Park, V. Ridley, M. Salih (6)

 

13.

General Orientation – Key Committee Matters

 

Recommendation:  That the Age Friendly Network and Child and Youth Network orientation presentations, from L. Livingstone, Managing Director, Neighbourhood and Children and Fire Services, BE RECEIVED.  (2015-S12)

 

Motion Passed

 

YEAS: B. Armstrong, J. Morgan, T. Park, V. Ridley, M. Salih (5)

 

 

 

 

 

IV.

ITEMS FOR DIRECTION

 

14.

2nd Report of the Animal Welfare Advisory Committee

 

Recommendation:  That the following actions be taken with respect to the 2nd Report of the Animal Welfare Advisory Committee from its meeting held on February 5, 2015:

 

a)         the Civic Administration BE ADVISED that the Animal Welfare Advisory Committee (AWAC) endorses the draft protocol for beavers, subject to the inclusion that feeder trees be planted and maintained in areas where flow devices are installed; it being noted that the AWAC received the attached presentation and Humane Urban Wildlife Conflict Policy draft Beaver Protocol, from S. Mathers, Division Manager, Stormwater and J. McKay, Ecologist;

 

b)         the Civic Administration BE REQUESTED to work with the Animal Welfare Advisory Committee (AWAC) and service providers to continue to develop protocols, in concert with the Humane Wildlife Conflict Policy, to create preventative and pro-active protocols to avoid the necessity of lethal actions; it being noted that the AWAC received a communication dated January 27, 2015, from V. Van Linden, with respect to coyote death and species-specific wildlife protocols;

 

c)         the Animal Welfare Advisory Committee (AWAC) Chair BE DIRECTED to present the recommendation, on the AWAC’s behalf, at the February 19, 2015 Strategic Priorities and Policies Committee 2015 Budget Public Participation Meeting: “the Community Programs, including Spay/Neuter Program, BE INCREASED an additional $150,000 for a total of $300,000 per year”; it being noted that the AWAC received a communication dated January 19, 2015, from V. Van Linden, with respect to this matter;

 

d)         the Civic Administration BE REQUESTED to consider the following with respect to the animals at Storybook Gardens:

 

i)          the discontinuation all live animal displays at Storybook Gardens, with the zoo portion being permanently closed;

ii)          ensure that no new animal housing be built at Storybook Gardens; and,

iii)         seek permanent sanctuary homes for the remaining animals;

 

it being noted that the Animal Welfare Advisory Committee received a communication dated February 3, 2015 from V. Van Linden, with respect to this matter; and,

 

e)         clauses 1 to 2, 4 to 6, 8 and 10 BE RECEIVED.

 

Motion Passed

 

YEAS: B. Armstrong, J. Morgan, T. Park, V. Ridley, M. Salih (5)

 

15.

1st Report of the Community Safety and Crime Prevention Advisory Committee

 

Recommendation:  That the following actions be taken with respect to the 1st Report of the Community Safety and Crime Prevention Advisory Committee from its meeting held on January 22, 2015:

 

a)         the following actions be taken with respect to the London Block Parent program:

 

i)          the Civic Administration BE REQUESTED to consider maintaining the current levels of funding for the London Block Parent and the Neighbourhood Watch programs; it being noted that these programs support the safety and wellbeing of all Londoners; and,

 

ii)         the communication with respect to the London Block Parent® Program updates BE RECEIVED; it being noted that the CSCP heard a verbal report from M. O’Halloran, Executive Director, London Block Parent® Program with respect to this matter;

 

 

b)         the Mayor BE REQUESTED to advocate to auto manufacturers, with respect to concerns related to the lack of proper use of multiple car and/or booster seats, as legislated, due to the inability to accommodate more than one booster and or car seat in newly designed automobiles; it being noted that the Community Safety and Crime Prevention Advisory Committee received the attached presentation from M. Melling, with respect to the Kids Need a Boost – Child Safety Booster Seat Campaign;

 

c)         the Civic Administration BE REQUESTED to consider amending the Community Safety and Crime Prevention Advisory Committee Terms of Reference to include Emergency Medical Services as a non-voting resource member as they are actively represented at the Children’s Safety Village and would be an asset to this committee; and,

 

d)         clauses 1 to 6 and 8 and 10 BE RECEIVED.

 

Motion Passed

 

YEAS: B. Armstrong, J. Morgan, T. Park, V. Ridley, M. Salih (5)

 

16.

2nd Report of the London Housing Advisory Committee

 

Recommendation:  That the following actions be taken with respect to the 2nd Report of the London Housing Advisory Committee from its meeting held on January 14, 2015:

 

a)         the following actions be taken with respect to licensing and policy considerations related to the operation and management of group homes:

 

i)          the Civic Administration BE REQUESTED to provide a presentation to the London Housing Advisory Committee with respect to the current Business Licensing By-laws and their enforcement; and,

 

ii)         the Civic Administration BE REQUESTED to consider licensing and policy inclusions related to the operation and management of group homes in the by-law review currently underway, including the best practices of other municipalities with respect to this matter;

 

iii)        the Mayor BE REQUESTED to submit a letter to both the Provincial and Federal Governments addressing concerns and encouraging additional support and regulations with respect to the support needs of individuals in the community with mental health issues and financial limitations; and,

 

it being noted that the London Housing Advisory Committee (LHAC) received a presentation from J. Schlemmer, Neighbourhood Legal Services, with respect to this matter;

 

b)         clauses 1, 2, 4 and 5 BE RECEIVED.

 

Motion Passed

 

YEAS: B. Armstrong, J. Morgan, T. Park, V. Ridley, M. Salih (5)

 

17.

1st Report of the Town and Gown Committee

 

Recommendation:  That the following actions be taken with respect to the 1st Report of the Town and Gown Committee from its meeting held on January 28, 2015:

 

a)         clause 2 of the 1st Report of the Town and Gown Committee BE REFERRED back to the Town and Gown Committee for the election of a Vice-Chair, as M. Cassidy, Deputy Mayor, currently fulfills that role as Chair, in accordance with a previous Council decision; and,

 

b)         clauses 1 and 3 to 16 BE RECEIVED.

 

Motion Passed

 

YEAS: B. Armstrong, J. Morgan, T. Park, V. Ridley, M. Salih (5)

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

None.

 

VI.

ADJOURNMENT

 

              The meeting adjourned at 8:58 PM.

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