I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

Recommendation:  That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

2013 Investment Report

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the 2013 Investment Report BE RECEIVED for information.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

3.

Lease Financing Policy

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the establishment of a “Lease Financing Policy” to provide a statement of lease financing policies and goals as required by Ontario Regulation 653/05 under the Municipal Act, 2001:

a)           the proposed by-law (Appendix “A”), as appended to the staff report dated June 17, 2014, BE INTRODUCED at the Municipal Council meeting on June 24, 2014 to implement Council Policy 8(27) entitled “Lease Financing Policy” to govern all lease financing agreements entered into by the City; and

(b)        subject to the approval of (a), above, the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer or designate BE DIRECTED to report upon, on an annual basis, the City’s lease financing activity and its proportion to the City’s total outstanding long-term debt, including a statement indicating whether, in his or her opinion, that all lease financing agreements were made in accordance with the City’s Lease Financing Policy, as well as any other information that is deemed to be relevant.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

4.

Revision of Taxes Section of City Council Policy Manual

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law, as appended to the staff report dated June 17, 2014 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2014 to repeal Council Policy 26(1) “Tax Certificates – Uncertified Cheques” and to repeal and replace Council Policy 26(2) “Tax Collection Policy” in order to reflect current practice and legislation.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

5.

Quarterly Reporting - Council Members' Expense Account

Recommendation:  That, on the recommendation of the City Clerk, the Civic Administration BE DIRECTED to provide for the quarterly reporting of Council Members’ expenses on the City of London’s website; it being noted that an additional report and proposed by-law to revise the Council Members’ Expense Account Policy, including the provision for quarterly reporting on the City of London’s website, will be brought forward at a future meeting. 

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

6.

Council Policy 5(29) - Issuance of Computer Equipment to Council Members

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer and the City Clerk, the proposed by-law, as appended to the staff report dated June 17, 2014 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting on June 24, 2014 to repeal and replace Council Policy 5(29) – Issuance of Computer Equipment to Council Members, to identify standard equipment guidelines for the upcoming Council term which are in keeping with corporate requirements, to provide for a review, prior to the commencement of any new Council term, of the corporate standards for computer equipment and software to be issued to Council Members, and to provide further clarity in the policy.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

III.

SCHEDULED ITEMS

IV.

ITEMS FOR DIRECTION

7.

Pride London Festival - Request for Designation as a Municipally Significant Event

Recommendation:  That the Pride London Festival, to be held in Victoria Park from 6:00 PM to 11:00 PM on Friday, July 25, 2014, 11:00 AM to 11:00 PM on Saturday, July 26, 2014 and 11:00 AM to 8:00 PM on Sunday July 27, 2014 BE DESIGNATED a municipally significant event in the City of London.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

8.

Appointment to the Transportation Advisory Committee (Requires 1 Voting Member from the Council for London Seniors and 1 Voting Member  from the London-Middlesex Road Safety Committee)

Recommendation:  That Tanis Siddique, representative of the Council for London Seniors and Alyssa Penney, representative of London-Middlesex Road Safety Committee, BE APPOINTED as Voting Members on the Transportation Advisory Committee, for the term ending February 28, 2015.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

9.

Appointment to the Community Safety and Crime Prevention Advisory Committee (Requires 1 Representative from the Middlesex-London Health Unit)

Recommendation:  That Marylou Albanese, representative of Middlesex-London Health Unit, BE APPOINTED as a Non-Voting Member on the Community Safety and Crime Prevention Advisory Committee, for the term ending February 28, 2015.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

10.

Appointment to the Cycling Advisory Committee (Requires 1 Representative from London Cycle Link)

Recommendation:  That Dave Mitchell, representative of London Cycle Link, BE APPOINTED as a Voting Member on the Cycling Advisory Committee, for the term ending February 28, 2015.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

11.

Appointment to the Town and Gown Committee (Requires 1 Neighbourhood Representative of the Residential Area of Western University)

Recommendation:  That Paul Beechey, neighbourhood representative of the residential area of Western University, BE APPOINTED as a Voting Member on the Town and Gown Committee, for the term ending February 28, 2015.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

12.

Appointment to the Trees and Forests Advisory Committee (Requires 2 Members-at-Large

Recommendation:  That Roberto Mannella BE APPOINTED as a Voting Member-at-Large on the Trees and Forests Advisory Committee, for the term ending February 28, 2015.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

13.       ADDED - Designation of Lawn Summer Nights as a Municipally Significant Event

Recommendation:  That the Lawn Summer Nights event to be held consecutive Thursdays on July 3, 10, 17 and 24, 2014, at the Thistle Lawn Bowling Club, 25 Beaufort Street, London, Ontario, BE DESIGNATED as a municipally significant event.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill (3)

NAYS: H.L. Usher (1)

VI.

CONFIDENTIAL

(See Confidential Appendix to the 17th Report of the Corporate Services Committee enclosed for Members only.)

The Corporate Services Committee convened in camera from 1:21 PM to 2:40 PM after having passed a motion to do so, with respect to the following matters:

C-1.

A matter pertaining to personal matters involving identifiable individuals who are municipal employees with respect to employment-related matters and advice and recommendations of officers of the Corporation, including communications necessary for that purpose.

C-2.

A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose with respect to the decommissioning of City-owned lands known as the South Street Campus currently leased and occupied by London Health Sciences Centre; a proposed or pending acquisition or disposition of land by the municipality; and for the purpose of giving directions or instructions to officers, employees or agents of the municipality or persons retained by or under a contract with the municipality.

C-3.

A matter pertaining to litigation before the Superior Court, file CV-11-424877, involving the City of London, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose, in connection with the proposed settlement; and for the purpose of giving directions and instructions to officers and employees or agents of the municipality regarding settlement negotiations and conduct of litigation with respect to the Komoka-Mt. Brydges Regional Water Supply Project.

C-4.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value; information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the  Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

C-5.

A matter pertaining to advice that is subject to solicitor-client privilege and any communications necessary for the purpose, and a proposed or pending acquisition or disposition of land by the municipality or local board, related to the Western Fair Association.

C-6.

ADDED - A matter pertaining to personnel matters including employee of the Corporation, including communications necessary for that purpose.

C-7.

ADDED - A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition and disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which  could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition and disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition and disposition.

VII.

ADJOURNMENT