I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

Appointment of Consultant - Engineering Services for Class EA and Design of Upgrades for East Park Pumping Station

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for engineering services for the Municipal Class Environmental Assessment (Class EA) and design of upgrades for the East Park Pumping Station:

a)         R.V. Anderson Associates Limited BE APPOINTED Consulting Engineers in the amount of $122,892.00 including 20% contingency, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (d) of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated June 8, 2016 as Appendix “A”;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a  formal contract; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-A05)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

3.

Appointment of Consulting Engineers for the Core Area Servicing Studies RFP's - 16-14, 16-15, 16-16 (Irregular)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of consultants for the Core Area Servicing Studies in the City of London:

a)         the following consulting engineering firms BE AUTHORIZED to carry out the engineering assignment including but not limited to technical reviews, modelling and stakeholder consultation, at the upset amounts identified below, in accordance with the estimate on file, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy:

i)          RFP 16-14 Core Area Servicing Study – Water:  AECOM Canada Limited (AECOM) in the amount of $230,164.00 including contingency and provisional items, excluding H.S.T.; it being noted that the submission by AECOM was an irregular result (only one bid received) but meets the City’s specifications and requirements in all areas; 

ii)         RFP 16-15 Core Area Servicing Study – Wastewater:  G.M. Blueplan Engineering Limited (GM Blueplan) in the amount of $160,517.00 including contingency, excluding H.S.T.;

iii)        RFP 16-16 Core Area Servicing Study – Stormwater: AECOM Canada Limited (AECOM) in the amount of $271,563.00 including contingency and provisional items, excluding H.S.T.;

b)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated June 8, 2016 as Appendix “A”;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal engineering agreements with the consultants for the work; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations; and,

it being noted that the Civic Works Committee received a communication dated June 6, 2016, from J. Kennedy, President, London Development Institute, with respect to this matter.  (2016-A05)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

4.

Appointment of Consulting Engineers - Infrastructure Renewal Program 2017-2018

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of Consulting Engineers for the 2017-2018 Infrastructure Renewal Program:

a)         the following consulting engineering firms BE APPOINTED Consulting Engineers for the pre-design and design of the said projects, at the upset amounts identified below, including contingency and exclusive of H.S.T., in accordance with the estimate on file, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 of the City of London’s Procurement of Goods and Services Policy; it being noted that these consultants may obtain approval to proceed with subsequent phases of engineering for their projects subject to satisfying all financial, reporting and other conditions contained within this Policy:

i)              Contract 1: Stantec Consulting Limited, in the amount of $216,641.50;

ii)             Contract 2: Spriet Associates London Limited, in the amount of $268,790.50;

iii)            Contract 3: Development Engineering (London) Limited, in the amount of $253,055.00;

iv)           Contract 4: Dillon Consulting Limited, in the amount of $203,920.00;

v)            Contract 5: Archibald, Gray & McKay Engineering Limited, in the amount of $246,133.00;

vi)           Contract 6: R.V. Anderson Associates Limited, in the amount of $275,310.00;

vii)          Contract 7: Archibald, Gray & McKay Engineering Limited, in the amount of $150,455.00;

viii)         Contract 8: Archibald, Gray & McKay Engineering Limited, in the amount of $248,820.00;

ix)           Contract 9: AECOM Canada Limited, in the amount of $276,531.00;

x)            Contract A: IBI Group, in the amount of $544,391.10;

xi)           Contract B: Dillon Consulting Limited, in the amount of $502,282.00;

xii)          Contract C: Spriet Associates London Limited, in the amount of $372,375.00;

xiii)      Contract D: AECOM Canada Limited, in the amount of $522,769.50; and,

b)         the financing for design of the projects identified in a), above, BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated June 8, 2016 as Appendix “A";

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with each Consultant for the respective project; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-A05)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

5.

Contract Price Increase - Tender No. T13-73 Elgin Middlesex Pumping Station Upgrades and Increase in Engineering Fees

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the contract for the Elgin Middlesex Pumping Station Upgrades Project and the engineering fees for the same (EW3540):

a)         the Elgin Middlesex Pumping Station Contract with Baseline Constructors Inc., BE INCREASED by $200,000.00 to $1,580,269.01, excluding H.S.T., in accordance with Section 20.3(e) of the City of London’s Procurement of Goods and Services Policy;

b)         the Engineering Fees for AECOM (AECOM), BE INCREASED by $39,677.00, excluding H.S.T., to carry out the resident inspection and contract administration for the project in accordance with the fee estimate on file, in accordance with Section 15.2(g) of the City of London’s Procurement of Goods and Services Policy;

c)         the future annual operating cost savings of $50,000.00 BE RECOGNIZED as a result of this project; it being noted that these costs are a result of replacing older maintenance prone pumps and equipment with new more energy efficient pumps and equipment, and will be considered within future Water Operating Budgets;

d)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated June 8, 2016 as Appendix "A";

e)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-A05)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

6.

Sunningdale Road East, Highbury Avenue North, Fanshawe Park Road East and Byron Baseline Road Pipeline Inspection - Single Source Procurement

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a single source contract for a pipeline condition assessment on Sunningdale Road East, Highbury Ave North, Fanshawe Park Road East and Byron Baseline Road:

a)         the contract value for Pure Technologies Ltd., BE APPROVED, in accordance with section 14.4(e) of the Corporation of the City of London’s Procurement of Goods and Services Policy, in the amount of $711,280.00, excluding H.S.T., to inspect and provide a condition assessment on the Sunningdale Road East, Highbury Ave North, and Fanshawe Park Road East and Byron Baseline Road pipeline in 2016;

b)         the financing for this project BE APPROVED from the current available budget as set out in the Sources of Financing Report appended to the staff report dated June 8, 2016 as Appendix “A”;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

d)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-A05)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

7.

Wickerson Pumping Station Upgrades Additional Funding EW3653

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Wickerson Pumping Station Upgrades:

a)         the current construction contract in place with H2 Ontario Inc. BE INCREASED by $80,000.00, excluding H.S.T., from $375,898.00 to $455,898.00 in accordance with Section 20.3(e) of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for this request BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated June 8, 2016 as Appendix "A";

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

it being noted that this is a growth related project and is 86% funded from Development Charges and adequate funds are available in the project budget. (2016-A05)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

8.

Amendments to the Traffic and Parking By-law to Support Mobile App Payments

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated June 8, 2016 as Appendix "A", BE INTRODUCED at the Municipal Council meeting to be held on June 14, 2016 for the purpose of amending the Traffic and Parking By-law (P.S. 111) with respect to mobile parking app payments.(2016-T02)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

9.

Single Source Award - SCADA System Reporting Software

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the purchase of SCADA System Reporting Software:

a)         the proposal  submitted by Kisters North America, at its proposed price of $145,162.00 USD, excluding H.S.T., BE ACCEPTED; it being noted that this is a single source purchase in accordance with Section 14.4 (d) of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated June 8, 2016 as Appendix "A"; and,

c)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-F18)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

10.

2015 Community Energy and Greenhouse Gas Inventory

That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the 2015 Community Energy and Greenhouse Gas Inventory report and the staff report dated June 8, 2016 with respect to this matter BE RECEIVED for information.  (2016-E17)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

11.

Community Energy Action Plan - Update and Status

That, on the recommendation of the Director of Environment, Fleet and Solid Waste, the staff report dated June 8, 2016, with respect to an update on the status of the Community Energy Action Plan activities, BE RECEIVED for information.  (2016-E17)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

12.

Review and Action at Selected Garbage Can, Needle Bins and Signage Areas - Downtown London

That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the staff report dated June 8, 2016, with respect to the review and actions at selected garbage can, needle bins and signage areas in Downtown London, BE RECEIVED for information.  (2016-E07)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

13.

Overnight Parking 2016 and Beyond

That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official and the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to overnight parking for 2016 and beyond:

a)            the Civic Administration BE DIRECTED to take the necessary actions to implement Option 5 – Permit personal vehicles to park on permitted City streets Victoria Day to Labour Day and after Labour Day to Victoria Day with a free pass limited to 15 occurrences per plate except when prohibited as described in Appendix “A”;

b)            the Civic Administration BE DIRECTED to report back to amend PS-111 effective Labour Day 2016 if required; and,

c)            the Civic Administration BE DIRECTED to report back in the Spring of 2017 with respect to the 2016 winter parking experience including the impacts on other service areas as well as exploring overnight paid permit parking for 2017 and beyond.  (2016-T02)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

14.

Computerized Maintenance Management System Acquisition – Esri Canada Limited Cityworks

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the procurement of the Computerized Maintenance Management System (CMMS) - Esri Canada Limited Cityworks, to support operational activities, including field work in the City of London:

a)         the funding for the discovery, requirement identification and scope finalization phase of the CMMS project, ‘Discovery Phase’, based on the proposal price, $157,000.00, excluding H.S.T.,  BE APPROVED as set out in the Source of Financing Report appended to the staff report dated June 8, 2016 as Appendix “A”;

b)         the Civic Administration BE DIRECTED to proceed with the Discovery Phase of the CMMS project, in accordance with the Procurement of Goods and Services Policy;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with the purchase and implementation of the Discovery Phase of the CMMS project; and,

d)         the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract, service agreement(s) or having a purchase order or contract record relating to the subject matter of this approval.  (2016-A03)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

III.

SCHEDULED ITEMS

15.

Proposed Changes to the Garbage Container Limit

That on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the proposed changes to the garbage container limit:

a)         the Civic Administration BE DIRECTED to lower the garbage container limit per pickup to 3 containers from the current number of 4, commencing October 1, 2016;

b)         the Civic Administration BE DIRECTED to increase the number of Container Limit Exemption Pickups from 2 to 4 pickups per year;

c)         the Civic Administration BE DIRECTED to permit Londoners to place a garbage tag on each container that is over the 3 container limit per pickup;

d)         the Civic Administration BE DIRECTED to report back with a proposed by-law to amend the Fees and Charges By-law in order to incorporate a fee of $1.50 per garbage tag, effective January 1, 2017; 

e)         the Civic Administration BE DIRECTED to report back with a proposed by-law to amend the Municipal Waste & Resource Materials Collection By-law (WM-12) to lower the container limit from 4 to 3, effective January 1, 2017;

f)         the Civic Administration BE DIRECTED to undertake an awareness and education program highlighting the above-noted changes;

g)         the Civic Administration BE DIRECTED to establish a convenient system to purchase garbage tags using public facilities and Service London Counters that can process payments and issue receipts;

h)         the Civic Administration BE DIRECTED to implement a phased-in compliance approach allowing users (e.g., householders, tenants, visitors, etc.) time to adjust to the lower garbage container limit and place garbage tags on bags over the limit for curbside pickup;

i)          the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this matter;

it being noted that the Civic Works Committee received the attached presentation from J. Stanford, Director, Environment, Fleet and Solid Waste, a communication from M. Elia, 98 Ashbury Court, London with respect to this matter, and a supplementary staff report dated June 8, 2016 from J. Braam, Managing Director, Environmental and Engineering Services and City Engineer, with respect to the updated community engagement details for garbage container limits;

it being pointed out that at the public participation meeting associated with this matter, the individuals indicated on the attached public participation meeting record made oral submissions in connection with this matter. (2016-E07)

Motion to Approve.

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan (3)

NAYS: M. van Holst (1)

The question to sustain the ruling of the Chair is put.

YEAS: J. Helmer, A. Hopkins, J. Morgan (3)

NAYS: M. van Holst (1)

Motion to Open the public participation meeting.

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan (3)

NAYS: M. van Holst (1)

Motion to Close the public participation meeting.

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

16.

Flooding Matters Work Plan - Phase 1 (Investigation)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to Phase I of the Flooding Matters Work Plan:

a)         the Civic Administration BE DIRECTED to report back on sump pump subsidy program communication enhancements; and,

b)         the Civic Administration BE DIRECTED to report back on any further research or answer any questions before consulting with the public;

it being noted that the Civic Works Committee received the staff report dated June 8, 2016, from the Managing Director, Environmental and Engineering Services and City Engineer and the attached presentations from G. Coulson, Environment Canada, P. Karageorgos, Insurance Bureau of Canada, R. Pedlow, Division Manager, Sewer Operations, J. Wills, Risk Management, T. Copeland, Division Manager, Wastewater and Drainage Engineering, S. Mathers, Manager, Stormwater Management and J. Lucas, Director, Water and Wastewater.  (2016-D03)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

17.

London ON Bikes - Draft Cycling Master Plan

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the Managing Director, Planning and City Planner and the Managing Director, Parks and Recreation, the following actions be taken with respect to the London ON Bikes Cycling Master Plan development:

a)         the draft London ON Bikes Cycling Master Plan Report BE REFERRED to the Cycling Advisory Committee for final review and comment; and,

b)         the current restrictions in the Streets By-law with respect to sidewalk cycling BE MAINTAINED; it being noted that related research and consultation has occurred during the London ON Bikes processes and the Cycling Advisory Committee endorses this recommendation;

it being noted that the Civic Works Committee received the attached presentation from D. MacRae, Division Manager, Transportation Planning and Design.  (2016-T05)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

IV.

ITEMS FOR DIRECTION

18.

6th Report of the Cycling Advisory Committee

That the following actions be taken with respect to the 6^th Report of the Cycling Advisory Committee from its meeting held on May 18, 2016:

a)            that the following actions be taken with respect to the Thames Valley Parkway North Branch Gap Municipal Class Environmental Assessment:

i)              the Municipal Council BE ADVISED that the Cycling Advisory Committee (CAC) strongly supports the City’s recommended alignment to design this critical cycling link on the Thames Valley Parkway as the most efficient and cost effective route to promote cycling and walking;

ii)             the Chair of the Cycling Advisory Committee (CAC) BE AUTHORIZED to prepare a letter of support to be submitted to the Community and Protective Services Committee;

iii)            the status update from J. Bruin, Landscape Architect, BE RECEIVED;

it being noted that the CAC previously identified this project as one of the top five priorities in the London ON Bikes process and that the CAC is satisfied that concerns that were previously identified have been addressed with this update; and,

b)         clauses 1 to 10, excluding clause 2, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

19.

Deferred Matters List

That the Civic Works Committee Deferred Matters List, as at May 24, 2016, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

20.

Request for Colouring Pedestrian Crosswalks

That the communication dated June 2, 2016, from B. Miller, with respect to the colouring of crosswalks, BE NOTED AND FILED.

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

VI.

ADJOURNMENT

The meeting adjourned at 11:07 PM.