That on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken with respect to the East London Link and Municipal Infrastructure Improvements Phase 4 project;
a) the following actions BE TAKEN with respect to the award of the contract for the East London Link and Municipal Infrastructure Improvements Phase 4 project; it being noted that in accordance with Section 13.2 of the City of London’s Procurement of Goods and Services Policy Request for Tender (RFT) contract awards greater than $6,000,000 requires approval of City Council:
i) the bid submitted by Bre-Ex Construction Inc. at its tendered price of $26,361,119.55 excluding HST, for the East London Link and Municipal Infrastructure Improvements Phase 4 project, BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Inc. was the lowest of 4 bids received and meets the City's specifications and requirements in all areas;
ii) AECOM Canada Ltd. BE AUTHORIZED to carry out the construction inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $2,488,871.00 excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;
iii) the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated January 13, 2025 as Appendix "A";
iv) the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;
v) the Deputy City Manager, Environment and Infrastructure or Director of Construction Infrastructure Services BE AUTHORIZED to approve Memorandums of Understanding between the Corporation of the City of London and public utilities and private service owners in relation to the cost-sharing of servicing works contained within this project;
vi) the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender RFT-2024-315);
vii) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations;
b) the proposed by-law as appended to the staff report dated January 13, 2025 as Appendix “B” BE INTRODUCED at the Municipal Council meeting to be held on January 21, 2025 to approve the Transportation Services Licence Agreement between the City of London, London Transit Commission and Fanshawe College regarding the construction, maintenance and operations of a transit facility on Fanshawe College Property and the following actions be taken;
i) the Mayor and the City Clerk BE AUTHORIZED to execute the Transportation Services Licence Agreement included in the proposed by-law (Appendix “B”); and
ii) the Deputy City Manager, Environment and Infrastructure or written designate BE AUTHORIZED to approve and execute any further amendments to the Transportation Services Licence Agreement if the amendments are substantially in the form of the Agreement.