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Council
MINUTES
FOURTEENTH MEETING
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June 14, 2016
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The Council meets in Regular Session in the
Council Chambers this day at 4:02 PM.
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PRESENT: Deputy Mayor Hubert (Acting
Chair) and Councillors M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy,
P. Squire, J. Morgan, A. Hopkins, V. Ridley, S. Turner, H.L. Usher and T.
Park and C. Saunders (City Clerk).
ABSENT: Mayor M. Brown and Councillor J.
Zaifman.
ALSO PRESENT: A. Zuidema, F. Angeletti
(Filion, Wakely, Thorup and Angeletti LLP) J.P. Barber, J. Braam, B. Coxhead,
S, Datars Bere, K. Dawtrey, J.M. Fleming, A. Hagan, M. Hayward, G. Kotsifas,
L. Livingstone, M. McAlea Major, D. O’Brien, L.M. Rowe, C. Smith, S. Spring,
J. Stanford and B. Westlake-Power.
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At the beginning of the Meeting all Members
are present except Mayor M. Brown and Councillors M. Salih, M. Cassidy, S.
Turner and J. Zaifman.
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AT
4:05 PM Councillor M. Salih enters the meeting.
Councillor J. Helmer discloses a pecuniary
interest in clause C-3 of the 14th Report of the Corporate Services Committee
having to do with a matter pertaining to reports, advice and recommendations of
officers and employees of the Corporation concerning employee negotiations;
personal matters about an identifiable individual including municipal employees
including former employees; litigation or potential litigation, including
matters before administrative tribunals, affecting the municipality; advice
that is subject to solicitor client privilege and communications necessary for
that purpose.
Councillor A. Hopkins discloses a pecuniary
interest in clause C-1 of the 14th Report of the Corporate Services Committee
having do with a matter pertaining to reports, advice and recommendations of
officers and employees of the Corporation concerning labour relations and
employee negotiations in regard to one of the Corporation’s unions and advice
which is subject to solicitor client privilege, including communications
necessary for that purpose.
Deputy Mayor P. Hubert discloses a pecuniary
interest in clause C-1 of the 14th Report of the Corporate Services Committee
having do with a matter pertaining to reports, advice and recommendations of
officers and employees of the Corporation concerning labour relations and employee
negotiations in regard to one of the Corporation’s unions and advice which is
subject to solicitor client privilege, including communications necessary for
that purpose.
None.
None.
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MOTION FOR IN CAMERA SESSION
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Motion made by Councillor M. van Holst and
seconded by Councillor A. Hopkins to Approve that Council rise and go into
Council, in closed session, for the purpose of considering the following:
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Motion Passed
YEAS: M. van Holst, B. Armstrong, M. Salih,
J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, H.L.
Usher, T. Park (11)
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The Council rises and goes into Council, in
camera at 4:14 PM with Deputy Mayor P. Hubert in the Chair and all Members
present except Mayor M. Brown and Councillors M. Cassidy, S. Turner and J.
Zaifman.
At 4:16 PM Councillor J. Helmer leaves the
meeting.
At 4:24 PM Councillor J. Helmer enters the
meeting.
At 4:24 PM Councillor S. Turner enters the
meeting.
At 4:25 PM Deputy Mayor P. Hubert and
Councillor A. Hopkins leave the meeting and Councillor M. Salih assumes the
Chair.
At 4:27 PM Deputy Mayor P. Hubert and
Councillor A. Hopkins enter the meeting and Deputy Mayor P. Hubert resumes the
Chair.
At 4:50 PM Councillor P. Squire leaves the
meeting.
At 4:53 PM Councillor P. Squire enters the
meeting.
The Council, in camera rises at 5:21 PM and
Council reconvenes in public session at 5:25 PM, with Deputy Mayor P. Hubert in
the Chair and all Members present except Mayor M. Brown and Councillors M.
Salih, M. Cassidy and J. Zaifman.
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Motion made by Councillor J. Helmer and
seconded by Councillor M. van Holst to Approve that the Minutes of the
Thirteenth Meeting, held on May 31, 2016 BE APPROVED.
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Motion Passed
YEAS: M. van Holst, B. Armstrong, J.
Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L.
Usher, T. Park (11)
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None.
None.
At
5:28 PM Councillor M. Salih enters the meeting.
Councillor
J. Morgan presents.
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Motion made by Councillor J. Morgan to
Approve clauses 1 to 14, inclusive.
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That it BE NOTED that no pecuniary
interests were disclosed.
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That, on the recommendation of the Managing
Director, Corporate Services and City Treasurer, Chief Financial Officer, on
the advice of the Division Manager, Corporate Asset Management, the following
actions be taken with respect to the acquisition and implementation of a
Corporate Asset Management Computer (CAM) System from Assetic Canada
Holdings:
a) the
funding for the Assetic System based on the RFP bid price (RFP 14-72),
$380,300, HST excluded, BE APPROVED as set out in the Source of Financing
Report appended to the staff report dated June 8, 2016 as Appendix “A”;
b) the
Civic Administration BE DIRECTED to proceed with the acquisition and
implementation of the CAM system from the preferred provider, Assetic Canada
Holdings, in accordance with the Procurement of Goods and Services Policy;
c) the
Civic Administration BE AUTHORIZED to undertake the administrative acts that
are necessary in connection with the purchase and implementation of the CAM
system; and
d) the
approval hereby given BE CONDITIONAL upon the Corporation entering into a
formal contract, service agreement(s) or having a purchase order, or contract
record relating to the subject matter of this approval.
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That, on the recommendation of the Managing
Director, Corporate Services and City Treasurer, Chief Financial Officer,
Taxation staff BE AUTHORIZED to proceed with appeals under the Assessment Act
for the properties as set out in Schedule “A” attached to the
staff report dated June 8, 2016.
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That the following individuals BE APPOINTED
as Voting Members on the Animal Welfare Advisory Committee for the term
ending February 28, 2019:
Heather de Hoog (Member-at-Large)
Patricia Lystar (Member-at-Large)
Amber Parsons (Member-at-Large)
Erin Nicholas (Veterinary Technician)
it being noted that the above individuals
were appointed in accordance with the attached ranked ballots.
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That the following individuals BE APPOINTED
as Voting Members on the London Diversity and Race Relations Advisory
Committee for the term ending February 28, 2019:
Aden Hamza (Member-at-Large)
Rifat Hussain (Member-at-Large)
it being noted that the above individuals
were appointed in accordance with the attached ranked ballot.
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That the following BE APPOINTED as Voting
Members on the London Housing Advisory Committee, for the term ending
February 28, 2019:
Nickey Calford (Member-at-Large)
Donna Kelley (Member-at-Large)
John Peaire (Member-at-Large)
Jens Stickling (Member-at-Large)
David Collens (Alternate Member-at-Large)
it being noted that the above individuals
were appointed in accordance with the attached ranked ballot.
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That Tariq Khan BE APPOINTED as a Voting
Member-at-Large on the Trees and Forests Advisory Committee, for the term
ending February 28, 2019.
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That the following actions be taken with
respect to the communication dated May 26, 2016, from Councillor M. Salih and
Councillor J. Morgan, with respect to the processes for Councillors' expense
reporting:
a) the
communication BE REFERRED to the Civic Administration for review and report
back at the next meeting of the Corporate Services Committee regarding the
request for changes to the reporting processes; and
b) the
Civic Administration BE DIRECTED to post the 2015 Statement of Remuneration
for Council Members on the City of London's website in addition to the
quarterly reporting data.
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That the Pride London Festival, to be held
on July 22, 2016 to July 24, 2016, in Victoria Park, BE DESIGNATED as an
event of municipal significance in the City of London; it being noted that
further clarification of the request of Pride London Festival will be
obtained prior to the Municipal Council meeting to be held on June 14, 2016.
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That the following actions be taken with
respect to Country Music Week:
a) Country
Music Week, to be held September 8 to 11, 2016, in London, Ontario BE
DESIGNATED as an event of municipal significance; and
b) an
application to the Alcohol and Gaming Commission of Ontario for an extension
of hours for liquor service to 3:30 a.m., for the Ole Music Publishing
Entertainment Showcase Event to be held Sunday, September 11, 2016 to Monday,
September 12, 2016, at the London Music Hall, 185 Queens Avenue, London
Ontario BE SUPPORTED; it being noted that the necessary approvals will be
obtained, including consent from the London Police Service.
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That the Grape Leaf Wine Garden, to be held
on July 7, 2016 to July 10, 2016, from 11 AM to 11 PM, in Victoria Park, BE
DESIGNATED as an event of municipal significance in the City of London.
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That Councillor H.L. Usher BE ENDORSED to
apply for appointment to the Federation of Canadian Municipalities’ Standing
Committees and Forums for the 2016/2017 term and his associated eligible
costs to attend the meetings, if appointed, BE APPROVED for payment outside
his annual expense allocation; it being noted that the meeting dates include:
• Board of Directors Meeting - September
13-16, 2016 – Oakville, ON
• Board of Directors Meeting - November
22-25, 2016 – Ottawa, ON
• Board of Directors Meeting - March
14-17, 2017 – Whistler, BC
• Annual Conference & AGM - June
2-4, 2017 – Ottawa, ON
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That Councillor J. Zaifman BE ENDORSED to
apply for appointment to the Federation of Canadian Municipalities’ Standing
Committees and Forums for the 2016/2017 term and his associated eligible
costs to attend the meetings, if appointed, BE APPROVED for payment outside
his annual expense allocation; it being noted that the meeting dates include:
• Board of Directors Meeting - September
13-16, 2016 – Oakville, ON
• Board of Directors Meeting - November
22-25, 2016 – Ottawa, ON
• Board of Directors Meeting - March
14-17, 2017 – Whistler, BC
• Annual Conference & AGM -
June 2-4, 2017 – Ottawa, ON
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That Councillor T. Park BE ENDORSED to
apply for appointment to the Federation of Canadian Municipalities’ Standing
Committees and Forums for the 2016/2017 term and her associated eligible
costs to attend the meetings, if appointed, BE APPROVED for payment outside
her annual expense allocation; it being noted that the meeting dates include:
• Board of Directors Meeting - September
13-16, 2016 – Oakville ON
• Board of Directors Meeting - November
22-25, 2016 – Ottawa, ON
• Board of Directors Meeting - March
14-17, 2017 – Whistler, BC
• Annual Conference & AGM - June
2-4, 2017 – Ottawa, ON
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Motion Passed
YEAS: M. van Holst, B. Armstrong, M. Salih,
J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner,
H.L. Usher, T. Park (12)
Councillor
J. Helmer presents.
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Motion made by Councillor J. Helmer to
Approve clauses 1 to 20, excluding clause 15.
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That it BE NOTED that no pecuniary
interests were disclosed.
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That, on the recommendation of the Managing
Director, Environmental and Engineering Services and City Engineer, the
following actions be taken with respect to the appointment of a consultant
for engineering services for the Municipal Class Environmental Assessment
(Class EA) and design of upgrades for the East Park Pumping Station:
a) R.V.
Anderson Associates Limited BE APPOINTED Consulting Engineers in the amount
of $122,892.00 including 20% contingency, excluding H.S.T., based upon the
Fee Guideline for Professional Engineering Services, recommended by the
Ontario Society of Professional Engineers; and in accordance with Section
15.2 (d) of the City of London’s Procurement of Goods and Services Policy;
b) the
financing for the project BE APPROVED in accordance with the Sources of
Financing Report appended to the staff report dated June 8, 2016 as Appendix
“A”;
c) the
Civic Administration BE AUTHORIZED to undertake all the administrative acts
that are necessary in connection with this project;
d) the
approvals given herein BE CONDITIONAL upon the Corporation entering into a formal
contract; and,
e) the
Mayor and the City Clerk BE AUTHORIZED to execute any contract or other
documents, if required, to give effect to these recommendations. (2016-A05)
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That, on the recommendation of the Managing
Director, Environmental and Engineering Services and City Engineer, the
following actions be taken with respect to the appointment of consultants for
the Core Area Servicing Studies in the City of London:
a) the
following consulting engineering firms BE AUTHORIZED to carry out the
engineering assignment including but not limited to technical reviews,
modelling and stakeholder consultation, at the upset amounts identified
below, in accordance with the estimate on file, based upon the Fee Guideline
for Professional Engineering Services, recommended by the Ontario Society of
Professional Engineers; and in accordance with Section 15.2 (g) of the City
of London’s Procurement of Goods and Services Policy:
i) RFP
16-14 Core Area Servicing Study – Water: AECOM Canada Limited (AECOM) in the
amount of $230,164.00 including contingency and provisional items, excluding
H.S.T.; it being noted that the submission by AECOM was an irregular result
(only one bid received) but meets the City’s specifications and requirements
in all areas;
ii) RFP
16-15 Core Area Servicing Study – Wastewater: G.M. Blueplan Engineering
Limited (GM Blueplan) in the amount of $160,517.00 including contingency,
excluding H.S.T.;
iii) RFP
16-16 Core Area Servicing Study – Stormwater: AECOM Canada Limited (AECOM) in
the amount of $271,563.00 including contingency and provisional items,
excluding H.S.T.;
b) the
financing for the project BE APPROVED in accordance with the Sources of
Financing Report appended to the staff report dated June 8, 2016 as Appendix
“A”;
c) the
Civic Administration BE AUTHORIZED to undertake all the administrative acts
that are necessary in connection with this work;
d) the
approvals given herein BE CONDITIONAL upon the Corporation entering into a
formal engineering agreements with the consultants for the work; and,
e) the
Mayor and the City Clerk BE AUTHORIZED to execute any contract or other
documents, if required, to give effect to these recommendations; and,
it being noted that the Civic Works
Committee received a communication dated June 6, 2016, from J. Kennedy,
President, London Development Institute, with respect to this matter.
(2016-A05)
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That, on the recommendation of the Managing
Director, Environmental and Engineering Services and City Engineer, the
following actions be taken with respect to the appointment of Consulting
Engineers for the 2017-2018 Infrastructure Renewal Program:
a) the
following consulting engineering firms BE APPOINTED Consulting Engineers for
the pre-design and design of the said projects, at the upset amounts
identified below, including contingency and exclusive of H.S.T., in
accordance with the estimate on file, based upon the Fee Guideline for
Professional Engineering Services, recommended by the Ontario Society of
Professional Engineers; and in accordance with Section 15.2 of the City of
London’s Procurement of Goods and Services Policy; it being noted that these
consultants may obtain approval to proceed with subsequent phases of
engineering for their projects subject to satisfying all financial, reporting
and other conditions contained within this Policy:
i)
Contract
1: Stantec Consulting Limited, in the amount of $216,641.50;
ii)
Contract
2: Spriet Associates London Limited, in the amount of $268,790.50;
iii)
Contract
3: Development Engineering (London) Limited, in the amount of $253,055.00;
iv)
Contract
4: Dillon Consulting Limited, in the amount of $203,920.00;
v)
Contract
5: Archibald, Gray & McKay Engineering Limited, in the amount of
$246,133.00;
vi)
Contract
6: R.V. Anderson Associates Limited, in the amount of $275,310.00;
vii)
Contract
7: Archibald, Gray & McKay Engineering Limited, in the amount of
$150,455.00;
viii)
Contract
8: Archibald, Gray & McKay Engineering Limited, in the amount of
$248,820.00;
ix)
Contract
9: AECOM Canada Limited, in the amount of $276,531.00;
x)
Contract
A: IBI Group, in the amount of $544,391.10;
xi)
Contract
B: Dillon Consulting Limited, in the amount of $502,282.00;
xii)
Contract
C: Spriet Associates London Limited, in the amount of $372,375.00;
xiii) Contract
D: AECOM Canada Limited, in the amount of $522,769.50; and,
b) the
financing for design of the projects identified in a), above, BE APPROVED in
accordance with the Sources of Financing Report appended to the staff report
dated June 8, 2016 as Appendix “A";
c) the
Civic Administration BE AUTHORIZED to undertake all the administrative acts
that are necessary in connection with this work;
d) the
approvals given herein BE CONDITIONAL upon the Corporation entering into a
formal contract with each Consultant for the respective project; and,
e) the
Mayor and the City Clerk BE AUTHORIZED to execute any contract or other
documents, if required, to give effect to these recommendations. (2016-A05)
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That, on the recommendation of the Managing
Director, Environmental and Engineering Services and City Engineer, the
following actions be taken with respect to the contract for the Elgin
Middlesex Pumping Station Upgrades Project and the engineering fees for the
same (EW3540):
a) the
Elgin Middlesex Pumping Station Contract with Baseline Constructors Inc., BE
INCREASED by $200,000.00 to $1,580,269.01, excluding H.S.T., in accordance
with Section 20.3(e) of the City of London’s Procurement of Goods and
Services Policy;
b) the
Engineering Fees for AECOM (AECOM), BE INCREASED by $39,677.00, excluding
H.S.T., to carry out the resident inspection and contract administration for
the project in accordance with the fee estimate on file, in accordance with
Section 15.2(g) of the City of London’s Procurement of Goods and Services
Policy;
c) the
future annual operating cost savings of $50,000.00 BE RECOGNIZED as a result
of this project; it being noted that these costs are a result of replacing
older maintenance prone pumps and equipment with new more energy efficient
pumps and equipment, and will be considered within future Water Operating
Budgets;
d) the
financing for this project BE APPROVED as set out in the Sources of Financing
Report appended to the staff report dated June 8, 2016 as Appendix
"A";
e) the
Civic Administration BE AUTHORIZED to undertake all the administrative acts
that are necessary in connection with this project; and,
f) the
Mayor and the City Clerk BE AUTHORIZED to execute any contract or other
documents, if required, to give effect to these recommendations. (2016-A05)
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That, on the recommendation of the Managing
Director, Environmental and Engineering Services and City Engineer, the
following actions be taken with respect to the award of a single source
contract for a pipeline condition assessment on Sunningdale Road East,
Highbury Ave North, Fanshawe Park Road East and Byron Baseline Road:
a) the
contract value for Pure Technologies Ltd., BE APPROVED, in accordance with
section 14.4(e) of the Corporation of the City of London’s Procurement of
Goods and Services Policy, in the amount of $711,280.00, excluding H.S.T., to
inspect and provide a condition assessment on the Sunningdale Road East,
Highbury Ave North, and Fanshawe Park Road East and Byron Baseline Road
pipeline in 2016;
b) the
financing for this project BE APPROVED from the current available budget as
set out in the Sources of Financing Report appended to the staff report dated
June 8, 2016 as Appendix “A”;
c) the
Civic Administration BE AUTHORIZED to undertake all the administrative acts
that are necessary in connection with this project; and,
d) the
Mayor and the City Clerk BE AUTHORIZED to execute any contract or other
documents, if required, to give effect to these recommendations. (2016-A05)
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That, on the recommendation of the Managing
Director, Environmental and Engineering Services and City Engineer, the
following actions be taken with respect to the Wickerson Pumping Station
Upgrades:
a) the
current construction contract in place with H2 Ontario Inc. BE INCREASED by
$80,000.00, excluding H.S.T., from $375,898.00 to $455,898.00 in accordance
with Section 20.3(e) of the City of London’s Procurement of Goods and
Services Policy;
b) the
financing for this request BE APPROVED as set out in the Sources of Financing
Report appended to the staff report dated June 8, 2016 as Appendix
"A";
c) the
Civic Administration BE AUTHORIZED to undertake all the administrative acts
that are necessary in connection with this project;
it being noted that this is a growth
related project and is 86% funded from Development Charges and adequate funds
are available in the project budget. (2016-A05)
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That, on the recommendation of the Managing
Director, Environmental and Engineering Services and City Engineer, the
proposed by-law appended to the staff report dated June 8, 2016 as Appendix
"A", BE INTRODUCED at the Municipal Council meeting to be held on
June 14, 2016 for the purpose of amending the Traffic and Parking By-law
(P.S. 111) with respect to mobile parking app payments.(2016-T02)
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That, on the recommendation of the Managing
Director, Environmental and Engineering Services and City Engineer, the following
actions be taken with respect to the purchase of SCADA System Reporting
Software:
a) the
proposal submitted by Kisters North America, at its proposed price of
$145,162.00 USD, excluding H.S.T., BE ACCEPTED; it being noted that this is a
single source purchase in accordance with Section 14.4 (d) of the City of
London’s Procurement of Goods and Services Policy;
b) the
financing for this project BE APPROVED as set out in the Sources of Financing
Report appended to the staff report dated June 8, 2016 as Appendix
"A"; and,
c) the
Mayor and the City Clerk BE AUTHORIZED to execute any contract or other
documents, if required, to give effect to these recommendations. (2016-F18)
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That, on the recommendation of the
Director, Environment, Fleet and Solid Waste, the 2015 Community Energy and
Greenhouse Gas Inventory report and the staff report dated June 8, 2016 with
respect to this matter BE RECEIVED for information. (2016-E17)
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That, on the recommendation of the Director
of Environment, Fleet and Solid Waste, the staff report dated June 8, 2016,
with respect to an update on the status of the Community Energy Action Plan
activities, BE RECEIVED for information. (2016-E17)
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That, on the recommendation of the
Director, Environment, Fleet and Solid Waste, the staff report dated June 8,
2016, with respect to the review and actions at selected garbage can, needle
bins and signage areas in Downtown London, BE RECEIVED for information.
(2016-E07)
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That, on the recommendation of the Managing
Director, Development and Compliance Services and Chief Building Official and
the Managing Director, Environmental and Engineering Services and City
Engineer, the following actions be taken with respect to overnight parking
for 2016 and beyond:
a) the
Civic Administration BE DIRECTED to take the necessary actions to implement
Option 5 – Permit personal vehicles to park on permitted City streets
Victoria Day to Labour Day and after Labour Day to Victoria Day with a free
pass limited to 15 occurrences per plate except when prohibited as described
in Appendix “A”;
b) the
Civic Administration BE DIRECTED to report back to amend PS-111 effective
Labour Day 2016 if required; and,
c) the
Civic Administration BE DIRECTED to report back in the Spring of 2017 with
respect to the 2016 winter parking experience including the impacts on other
service areas as well as exploring overnight paid permit parking for 2017 and
beyond. (2016-T02)
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That, on the recommendation of the Managing
Director, Environmental and Engineering Services and City Engineer, the
following actions be taken with respect to the procurement of the
Computerized Maintenance Management System (CMMS) - Esri Canada Limited
Cityworks, to support operational activities, including field work in the
City of London:
a) the
funding for the discovery, requirement identification and scope finalization
phase of the CMMS project, ‘Discovery Phase’, based on the proposal price,
$157,000.00, excluding H.S.T., BE APPROVED as set out in the Source of
Financing Report appended to the staff report dated June 8, 2016 as Appendix
“A”;
b) the
Civic Administration BE DIRECTED to proceed with the Discovery Phase of the
CMMS project, in accordance with the Procurement of Goods and Services
Policy;
c) the
Civic Administration BE AUTHORIZED to undertake all the administrative acts
that are necessary in connection with the purchase and implementation of the
Discovery Phase of the CMMS project; and,
d) the
approval hereby given BE CONDITIONAL upon the Corporation entering into a
formal contract, service agreement(s) or having a purchase order or contract
record relating to the subject matter of this approval. (2016-A03)
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That, on the recommendation of the Managing
Director, Environmental and Engineering Services and City Engineer, the
following actions be taken with respect to Phase I of the Flooding Matters
Work Plan:
a) the
Civic Administration BE DIRECTED to report back on sump pump subsidy program
communication enhancements; and,
b) the
Civic Administration BE DIRECTED to report back on any further research or
answer any questions before consulting with the public;
it being noted that the Civic Works
Committee received the staff report dated June 8, 2016, from the Managing
Director, Environmental and Engineering Services and City Engineer and the attached
presentations from G. Coulson, Environment Canada, P. Karageorgos, Insurance
Bureau of Canada, R. Pedlow, Division Manager, Sewer Operations, J. Wills,
Risk Management, T. Copeland, Division Manager, Wastewater and Drainage
Engineering, S. Mathers, Manager, Stormwater Management and J. Lucas,
Director, Water and Wastewater. (2016-D03)
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That, on the recommendation of the Managing
Director, Environmental and Engineering Services and City Engineer, the
Managing Director, Planning and City Planner and the Managing Director, Parks
and Recreation, the following actions be taken with respect to the London ON
Bikes Cycling Master Plan development:
a) the
draft London ON Bikes Cycling Master Plan Report BE REFERRED to the Cycling
Advisory Committee for final review and comment; and,
b) the
current restrictions in the Streets By-law with respect to sidewalk cycling
BE MAINTAINED; it being noted that related research and consultation has
occurred during the London ON Bikes processes and the Cycling Advisory
Committee endorses this recommendation;
it being noted that the Civic Works
Committee received the attached presentation from D. MacRae,
Division Manager, Transportation Planning and Design. (2016-T05)
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That the following actions be taken with
respect to the 6th Report of the Cycling Advisory Committee from its meeting
held on May 18, 2016:
a) that
the following actions be taken with respect to the Thames Valley Parkway
North Branch Gap Municipal Class Environmental Assessment:
i) the
Municipal Council BE ADVISED that the Cycling Advisory Committee (CAC)
strongly supports the City’s recommended alignment to design this critical
cycling link on the Thames Valley Parkway as the most efficient and cost
effective route to promote cycling and walking;
ii) the
Chair of the Cycling Advisory Committee (CAC) BE AUTHORIZED to prepare a
letter of support to be submitted to the Community and Protective Services
Committee;
iii) the
status update from J. Bruin, Landscape Architect, BE RECEIVED;
it being noted that the CAC previously
identified this project as one of the top five priorities in the London ON
Bikes process and that the CAC is satisfied that concerns that were
previously identified have been addressed with this update; and,
b) clauses 1 to 10, excluding
clause 2, BE RECEIVED.
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That the Civic Works Committee Deferred
Matters List, as at May 24, 2016, BE RECEIVED.
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That the communication dated June 2, 2016,
from B. Miller, with respect to the colouring of crosswalks, BE NOTED AND
FILED.
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Motion Passed
YEAS: M. van Holst, B. Armstrong, M. Salih,
J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner,
H.L. Usher, T. Park (12)
Motion
made by Councillor J. Helmer to Approve clause 15.
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That on the recommendation of the Managing
Director, Environmental and Engineering Services and City Engineer, the
following actions be taken with respect to the proposed changes to the
garbage container limit:
a) the
Civic Administration BE DIRECTED to lower the garbage container limit per
pickup to 3 containers from the current number of 4, commencing October 1,
2016;
b) the
Civic Administration BE DIRECTED to increase the number of Container Limit
Exemption Pickups from 2 to 4 pickups per year;
c) the
Civic Administration BE DIRECTED to permit Londoners to place a garbage tag
on each container that is over the 3 container limit per pickup;
d) the
Civic Administration BE DIRECTED to report back with a proposed by-law to
amend the Fees and Charges By-law in order to incorporate a fee of $1.50 per
garbage tag, effective January 1, 2017;
e) the
Civic Administration BE DIRECTED to report back with a proposed by-law to
amend the Municipal Waste & Resource Materials Collection By-law (WM-12)
to lower the container limit from 4 to 3, effective January 1, 2017;
f) the
Civic Administration BE DIRECTED to undertake an awareness and education
program highlighting the above-noted changes;
g) the
Civic Administration BE DIRECTED to establish a convenient system to purchase
garbage tags using public facilities and Service London Counters that can
process payments and issue receipts;
h) the
Civic Administration BE DIRECTED to implement a phased-in compliance approach
allowing users (e.g., householders, tenants, visitors, etc.) time to adjust
to the lower garbage container limit and place garbage tags on bags over the
limit for curbside pickup;
i) the
Civic Administration BE AUTHORIZED to undertake all the administrative acts
that are necessary in connection with this matter;
it being noted that the Civic Works
Committee received the attached presentation from J. Stanford,
Director, Environment, Fleet and Solid Waste, a communication from M. Elia,
98 Ashbury Court, London with respect to this matter, and a supplementary
staff report dated June 8, 2016 from J. Braam, Managing Director,
Environmental and Engineering Services and City Engineer, with respect to the
updated community engagement details for garbage container limits;
it being pointed out that at the public
participation meeting associated with this matter, the individuals indicated
on the attached public participation meeting record made oral
submissions in connection with this matter. (2016-E07)
|
|
Motion made by Councillor S. Turner and
seconded by Councillor A. Hopkins to Approve that clause 15 be amended in
part a) by deleting the reference to the number “3” and by replacing it with
the number “2”.
|
|
Motion Failed
YEAS: A. Hopkins, S. Turner, T. Park (3)
NAYS: M. van Holst, B. Armstrong, M. Salih,
J. Helmer, P. Squire, J. Morgan, P. Hubert, V. Ridley, H.L. Usher (9)
|
Motion made by Councillor J. Helmer and
seconded by Councillor A. Hopkins to Approve that pursuant to section 9.6 of
the Council Procedure By-law, Councillor M. van Holst be permitted to speak
longer than 5 minutes with respect to the proposed changes to garbage container
limits.
Motion Passed
Motion
to Approve clause 15 is put.
|
Motion Passed
YEAS: B. Armstrong, M. Salih, J. Helmer, J.
Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park (10)
NAYS: M. van Holst, P. Squire (2)
|
Councillor
T. Park presents.
|
Motion made by Councillor T. Park to
Approve clauses 1 to 6, inclusive.
|
|
That it BE NOTED that no pecuniary
interests were disclosed.
|
|
That, on the recommendation of the Managing
Director, Corporate Services and City Treasurer, Chief Financial Officer, the
following actions be taken with regard to the implementation of the Official
Plan growth management policies applicable to the financing of growth-related
infrastructure works:
a)
the
Growth Management Implementation Strategy Infrastructure Project Evaluation
Framework outlined in Appendix ‘A’ to the staff report dated June 9, 2016 BE
ENDORSED to inform the timing of future growth infrastructure projects for
the 2017 Growth Management Implementation Strategy Update and subsequent
Updates; it being noted that the Framework aims to provide a future 3-year
supply of single family residential lots in each greenfield area of the City
through investments in major infrastructure;
b)
the
2017 Growth Management Implementation Strategy Update BE APPROVED as attached
in Appendix ‘B’ to the staff report dated June 9, 2016; it being noted that:
i)
trunk
sanitary sewer SS15A Phase 2 will be rescheduled from 2016 to 2018;
ii)
Parker
SWM will be rescheduled from 2017 to 2018;
iii)
Sunningdale
SWM E1 will be rescheduled from 2018 to 2020;
iv)
Stoney
Creek SWM 10 will be rescheduled from 2018 to 2022;
v)
Fox
Hollow SWM 1 Phase 2 will be rescheduled from 2019 to 2022;
vi)
Hyde
Park SWM 6 will be scheduled in the GMIS for 2022;
vii)
Stoney
Creek SWM 7.1 will be rescheduled from 2018 to 2023;
viii)
White
Oaks SWM 3 will be rescheduled from 2017 to 2023;
ix)
Pincombe
Drain SWM 4 will be rescheduled from 2018 to 2020;
x)
North
Lambeth P6 will be rescheduled from 2020 to 2026;
xi)
Old
Oak SWM 1 (formerly Contingency Facility A) will be scheduled in the GMIS for
2027;
xii)
White
Oaks SWM 4 will be rescheduled from 2017 to 2027;
xiii)
Stoney
Creek SWM 8 will be rescheduled from 2024 to 2027;
xiv)
Pincombe
Drain SWM 5 will be rescheduled from 2022 to 2028; and,
xv)
an
Environmental Assessment for Southdale Road West (Farnham to Pine Valley)
will be commenced in 2017.
c)
the
2017 Growth Management Implementation Strategy BE USED to adjust the 10-year
capital program for growth infrastructure, to be reflected in the 2017
Multi-Year Capital Budget Update;
it being noted that the Strategic
Priorities and Policy Committee (SPPC) received the attached
presentation from the Manager, Development Finance, with respect to this
matter;
it being further noted that the SPPC
received the following written submissions with respect to this matter:
a)
a
communication dated May 26, 2016 from W. Kinghorn, President, The Urban
League of London;
b)
a
communication dated June 7, 2016 from L. Langdon, Executive Officer, London
Home Builders’ Association;
c)
a
communication dated June 8, 2016 from J. Kennedy, President, London
Development Institute; and
d)
the
attached communication from P. Masschelein, Vice President,
Neighbourhood Developments, Sifton Properties Limited;
it being pointed out that the following
individuals made oral submissions at the public participation meeting held in
connection with this matter:
W. Kinghorn, President, The Urban League of
London – indicating that while he is new to development finance, The Urban
League of London has over 20 years of experience in these matters;
referencing the detail contained in his written submission noted above; and
thanking the City for the deep level of engagement in the process.
J. Kennedy, President, London Development
Institute – thanking staff for the involvement in the process; asking if now
is the time to cut off potential funding; referencing the detail contained in
his written submission noted above, which includes various suggestions;
pointing out that the modelling was based on previous years and we should
revisit the information yearly; and noting that while there are a number of
financial aspects, this is a decision for Council to make as to whether there
is an opportunity to get some infrastructure in now, particularly given
current interest rates.
L. Langdon, Executive Officer, London Home
Builders’ Association – thanking City staff for allowing the London Home
Builders’ Association to be involved in the process; indicating that this is
the first year they have been able to participate in the GMIS review and
referencing the detail contained in her written submission noted above.
M. Moussa – indicating that he thought he
would come here and see about storm and sanitary sewers across the City;
asking if this was only about newly-developable land, was the GMIS a physical
geographical area, or was it for all growth; advising that there is a need
for works for Downtown and that there needs to be a contingency in the fund
to fix what is already in existence; referencing a letter from the City
related to work scheduled to be done; enquiring about what is going to happen
with services that are already in the ground and need replacing; and noting
that work is not being done until the Budget is approved and he doesn't think
the work should be waiting for that.
|
|
That the following individuals BE INVITED
for interview by the Corporate Services Committee for consideration for
appointment to the London Hydro Inc. Board of Directors:
a) Guy Holborn
b) Margaret A. Parks; and
c) Jack Smit
it being noted that the applicants were
shortlisted for interview in accordance with the attached
ranked ballot; it being further noted that the Strategic Priorities and
Policy Committee received the a communication dated June 1, 2016 from M.
Mathur, Chair, London Hydro Inc. Board of Directors.
|
|
That the following actions be taken with
respect to the 2015 Annual Meeting of the Shareholder for Housing Development
Corporation, London:
a) the
2015 Annual Meeting of the Shareholder for Housing Development Corporation,
London BE HELD at a meeting of the Strategic Priorities and Policy Committee
on July 25, 2016, for the purpose of receiving the report from the Board of
Housing Development Corporation, London in accordance with its by-laws and
the Business Corporations Act, R.S.O. 1990, c. B.16; and,
b) the
City Clerk BE DIRECTED to provide notice of the 2015 Annual Meeting to the
Board of Directors for Housing Development Corporation, London, and to invite
representatives of Housing Development Corporation, London to attend at the
Annual Meeting and present the report of the Board;
it being noted that the Strategic
Priorities and Policy Committee received a communication dated May 24, 2016,
from A. Zuidema, Chair, Housing Development Corporation, London Board, with
respect to this matter.
|
|
That the 3rd Report of the Outstanding
London Ambassador Award Committee from its meeting held on June 6, 2016, BE
RECEIVED.
|
|
That the following actions be taken with
respect to the 11th Report of the Governance Working Group, from its meeting
held on May 16, 2016:
a) the
Governance Working Group (GWG) Terms of Reference BE AMENDED to extend the
term to September 30, 2016, in order to provide additional time for the GWG
to complete the work contained on the Deferred List dated May 16, 2016; it
being noted that no additional items will be added to the Deferred List;
b) the
Civic Administration BE DIRECTED to investigate and report back on the
implications, from a policy perspective, of a third party providing a service
related to the interpreting of voting data contained on the Council
electronic voting system and the responsibility of ongoing costs related to
the provision of this service;
c) the
City Clerk BE DIRECTED to make the necessary arrangements to reschedule the
June 9, 2016 meeting of the Governance Working Group to a later date in June;
and
d) clauses 1 to 4, 6 and 9 BE
RECEIVED.
|
Motion Passed
YEAS: M. van Holst, B. Armstrong, M. Salih,
J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner,
H.L. Usher, T. Park (12)
Councillor
S. Turner presents.
|
1.
|
Disclosures of Pecuniary Interest
|
That
it BE NOTED that no pecuniary interests were disclosed.
|
2.
|
Request for Proposal for Internal Audit
Service
|
That, on the recommendation of the Managing
Director, Corporate Services and City Treasurer, Chief Financial Officer, the
following actions be taken with respect to the Request for Proposal (RFP) for
Internal Audit Services:
a) the
scope of work including expectations of the successful proponent, timelines,
and general parameters described in the staff report dated June 13, 2016, for
inclusion in the above-noted RFP, BE ENDORSED;
b) the
RFP for Internal Audit Services appended to the staff report dated June 13,
2016 as Appendix “A” BE ISSUED, with a deadline to receive proposals of July
28, 2016; and
c) the
striking of an Internal Audit Services Evaluation Committee BE APPROVED
consisting of the Audit Committee Chair and the Vice Chair, a representative
from the City Manager’s Office, a representative from Finance & Corporate
Services, and the Managing Director, Corporate Services and City Treasurer,
Chief Financial Officer; it being noted that this Committee will be supported
by the appropriate members of Civic Administration, including Purchasing &
Supply.
|
Motion Passed
YEAS: M. van Holst, B. Armstrong, M. Salih,
J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner,
H.L. Usher, T. Park (12)
|
|
|
1st Report of Council, In Camera
|
Councillor
P. Squire presents.
PRESENT: Deputy Mayor Hubert (Acting Chair)
and Councillors M. van Holst, B. Armstrong, M. Salih, J. Helmer, P. Squire, J.
Morgan, A. Hopkins, V. Ridley, S. Turner, H.L. Usher and T. Park and C.
Saunders (City Clerk).
ABSENT: Mayor M. Brown and Councillors M.
Cassidy and J. Zaifman.
ALSO PRESENT: A. Zuidema, F. Angeletti
(Filion, Wakely, Thorup and Angeletti LLP) J.P. Barber, K. Dawtrey, A. Hagan,
M. Hayward, V. McAlea Major and L.M. Rowe.
Motion made by Councillor P. Squire and
seconded by Councillor J. Morgan to Approve that it BE NOTED that progress was
made on the following in camera matters:
|
a)
|
A matter pertaining to reports, advice and
recommendations of officers and employees of the Corporation concerning
labour relations and employee negotiations in regard to one of the
Corporation’s unions and advice which is subject to solicitor client
privilege, including communications necessary for that purpose. (C1/14/CSC)
|
|
b)
|
A matter pertaining to reports, advice and
recommendations of officers and employees of the Corporation concerning
employee negotiations; personal matters about an identifiable individual
including municipal employees including former employees; litigation or
potential litigation, including matters before administrative tribunals,
affecting the municipality; advice that is subject to solicitor client
privilege and communications necessary for that purpose. (C3/14/CSC)
|
|
c)
|
A matter pertaining to personal matters
about an identifiable individual, including communications necessary for that
purpose, as it relates to interviews for nomination to the Greater London
International Airport Authority Board of Directors. (C4/14/CSC)
|
|
d)
|
(ADDED) A matter pertaining to personal
matters, including information regarding an identifiable individual,
including a municipal employee, with respect to employment related matters,
advice or recommendations of officers and employees of the Corporation
including communications necessary for that purpose and for the purpose of
providing instructions and directions to officers and employees of the
Corporation. (C1/16/SPPC)
|
|
e)
|
(ADDED) A matter pertaining to personal
matters involving identifiable individuals who are municipal employees with
respect to employment related matters and reports, advice and recommendations
of officers and employees of the Corporation including communications
necessary for that purpose and for the purpose of providing directions to
officers and employees of the Corporation. (C2/16/SPPC)
|
|
f)
|
(ADDED) A matter pertaining to employee
negotiations and personal matters involving identifiable individuals who are
municipal employees with respect to employment related matters and reports,
advice and recommendations of officers and employees of the Corporation
including communications necessary for that purpose and for the purpose of
providing directions to officers and employees of the Corporation and advice
subject to solicitor client privilege, including communications necessary for
that purpose. (C3/16/SPPC)
|
|
g)
|
(ADDED) A matter pertaining to advice that
is subject to solicitor-client privilege, including communications necessary
for that purpose and for the purpose of providing directions or instructions
to officers and employees of the municipality with respect to Confidential
Item number C-3 contained on the June 9, 2016 Strategic Priorities and Policy
Committee Agenda being a matter pertaining to employee negotiations and
personal matters involving identifiable individuals who are municipal
employees with respect to employment related matters and reports, advice and
recommendations of officers and employees of the Corporation including
communications necessary for that purpose for the purpose of providing
directions to officers and employees of the Corporation and advice subject to
solicitor-client privilege, including communications necessary for that
purpose. (C4/16/SPPC)
|
Motion Passed
YEAS: M. van Holst, B. Armstrong, M. Salih,
J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner,
H.L. Usher, T. Park (12)
None.
At
6:32 PM Councillor M. Cassidy enters the meeting.
Councillor Salih enquires with respect to the
treatment of Syrian refugees, as reported in the media. The Civic
Administration provides information, as it is known at this time.
Councillor Salih further enquires as to
whether additional direction to the Civic Administration is required to receive
a further update regarding this matter.
|
Motion made by Councillor M. Salih and
seconded by Councillor J. Morgan to Approve that pursuant to section 18.4 of
the Council Procedure By-law, leave to introduce a motion related to Syrian
refugee matters.
|
|
Motion Passed
YEAS: M. van Holst, B. Armstrong, M. Salih,
J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V.
Ridley, S. Turner, H.L. Usher, T. Park (13)
|
|
Motion made by Councillor M. Salih and
seconded by Councillor J. Helmer to Approve that Civic Administration BE
DIRECTED to report back to the Community and Protective Services Committee
with respect to any developments in the community as it relates to the
resettlement of Syrian refugees in London.
|
|
Motion Passed
YEAS: M. van Holst, B. Armstrong, M. Salih,
J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V.
Ridley, S. Turner, H.L. Usher, T. Park (13)
|
|
Motion made by Councillor M. Cassidy and
seconded by Councillor T. Park to Approve that pursuant to section 20.2 of
the Council Procedure By-law, leave be given for the introduction of an
emergent motion to receive notice from Councillor M. Cassidy of her
resignation from the position of Deputy Mayor, selected by Municipal Council.
|
|
Motion Passed
YEAS: M. van Holst, B. Armstrong, M. Salih,
J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V.
Ridley, S. Turner, H.L. Usher, T. Park (13)
|
|
Motion made by Councillor M. Cassidy and
seconded by Councillor T. Park to Approve that the attached letter
from Councillor M. Cassidy giving notice of her resignation from the position
of Deputy Mayor, selected by Municipal Council, BE ACCEPTED.
|
|
Motion Passed
YEAS: M. van Holst, B. Armstrong, M. Salih,
J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V.
Ridley, S. Turner, H.L. Usher, T. Park (13)
|
At
6:46 PM Deputy Mayor P. Hubert places Councillor J. Morgan in the Chair and takes
a seat at the Council Board.
|
BY-LAWS TO BE READ A FIRST, SECOND AND
THIRD TIME:
|
|
Motion made by Councillor M. van Holst and
seconded by Councillor T. Park to Approve Introduction and First Reading of
Bill No.’s 230 and 231
|
|
Motion Passed
YEAS: M. van Holst, B. Armstrong, M. Salih,
J. Helmer, M. Cassidy, P. Squire, J. Morgan, V. Ridley, S. Turner, H.L.
Usher, T. Park (11)
RECUSED: P. Hubert, A. Hopkins (2)
|
|
Motion made by Councillor M. van Holst and
seconded by Councillor J. Helmer to Approve Second Reading of Bill No.s 230
and 231.
|
|
Motion Passed
YEAS: M. van Holst, B. Armstrong, M. Salih,
J. Helmer, M. Cassidy, P. Squire, J. Morgan, V. Ridley, S. Turner, H.L.
Usher, T. Park (11)
RECUSED: P. Hubert, A. Hopkins (2)
|
|
Motion made by Councillor M. van Holst and
seconded by Councillor J. Helmer to Approve Third Reading and Enactment of
Bill No.’s 230 and 231.
|
|
Motion Passed
YEAS: M. van Holst, B. Armstrong, M. Salih,
J. Helmer, M. Cassidy, P. Squire, J. Morgan, V. Ridley, S. Turner, H.L.
Usher, T. Park (11)
RECUSED: P. Hubert, A. Hopkins (2)
|
At
6:47 PM Deputy Mayor P. Hubert resumes the Chair and Councillor J. Morgan takes
his seat at the Council Board.
|
Motion made by Councillor H.L. Usher and
seconded by Councillor J. Morgan to Approve Introduction and First Reading of
Bill No.’s 227 to 229, inclusive.
|
|
Motion Passed
YEAS: M. van Holst, B. Armstrong, M. Salih,
J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V.
Ridley, S. Turner, H.L. Usher, T. Park (13)
|
At
6:51 PM Councillor M. Cassidy leaves the meeting.
|
Motion made by Councillor H.L. Usher and
seconded by Councillor T. Park to Approve Second Reading of Bill No.s 227 to
229, inclusive.
|
|
Motion Passed
YEAS: M. van Holst, B. Armstrong, M. Salih,
J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner,
H.L. Usher, T. Park (12)
|
|
Motion made by Councillor H.L. Usher and
seconded by Councillor B. Armstrong to Approve Third Reading and Enactment of
Bill No.’s 227 to 229, inclusive.
|
|
Motion Passed
YEAS: M. van Holst, B. Armstrong, M. Salih,
J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner,
H.L. Usher, T. Park (12)
|
The following Bills are introduced and
enacted as by-laws of The Corporation of the City of London:
|
Bill
No. 227
By-law
No. A.-7416-172
|
A by-law
to confirm the proceedings of the Council Meeting held on the 14th
day of June, 2016. (City Clerk)
|
|
Bill
No. 228
By-law
No. PS-111-16153
|
A By-law to amend
By-law PS-111 entitled, “A by-law to regulate traffic and the parking of
motor vehicles in the City of London”. (8/10/CWC)
|
|
Bill
No. 229
By-law
No. S.-5806-173
|
A by-law
to lay out, constitute, establish and assume certain reserves in the
City of London as public highway. (as widening to Sunray Avenue) (to be dedicated as
public highway for road widening purposes, pursuant to SP12-025033) (Chief
Surveyor)
|
|
Bill
No. 230
By-law
No. A.-7417-174
|
(ADDED)
A By-law to authorize the Mayor and City Clerk to execute the Collective
Agreement for the years 2012 to 2015 between The Corporation of the City of
London and London Civic Employees’ Local Union No. 107 (Chartered by the
Canadian Union of Public Employees and affiliated with the Canadian Labour
Congress). (C1/14/CSC)
|
|
Bill
No. 231
By-law
No. A.-7418-175
|
(ADDED)
A By-law to authorize the Mayor and City Clerk to execute the Collective
Agreement for the years 2016 to 2019 between The Corporation of the City of
London and London Civic Employees’ Local Union No. 107 (Chartered by the
Canadian Union of Public Employees and affiliated with the Canadian Labour
Congress). (C1/14/CSC)
|
Motion
made by Councillor T. Park and seconded by Councillor H.L. Usher to Adjourn.
Motion
Passed
The
meeting adjourns at 6:55 PM.
_________________________________
Paul
Hubert, Deputy Mayor
_________________________________
Catharine
Saunders, City Clerk