I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

Appointment of Consulting Engineer for Inspection, Contract Administration and Engineering Services Associated with the Construction of 2015 Infrastructure Renewal Project - Braesyde and Dengate Reconstruction

That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for the Braesyde and Dengate Reconstruction 2015 Infrastructure Renewal Project:

(a)        Dillon Consulting Limited BE AUTHORIZED to carry out the inspection, contract administration and engineering services, including contingency and geotechnical services for the Braesyde Avenue and Dengate Crescent Reconstruction project at the upset limit of $191,270.75 (exclusive of HST), in accordance with the estimate, on file, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy:

(b)       the financing for the work identified in (a), above, BE APPROVED in accordance with the “Sources of Financing Report” appended to the staff report dated July 20, 2015 as  Appendix “A”;

(c)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

(d)       the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the project; and

(e)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other document, if required, to give effect to these recommendations.

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

3.

Greenway Wastewater Treatment Plant Expansion & Upgrades - Construction Contract Award

That, on the recommendation of the Managing Director, Environmental & Engineering Services & City Engineer, the following actions be taken with respect to the award of the construction contract for the Greenway Wastewater Treatment Plant Expansion and Upgrades;

(a)      the tender submitted by North American Construction (NAC) at its price of $38,210,000 excluding H.S.T., for the construction of the Greenway Wastewater Treatment Plant Expansion & Upgrades BE ACCEPTED; it being noted that NAC submitted the lowest tender price of the five prequalified contractors and their submission meets the City’s specifications and requirements in all areas;

(b)       the proposal submitted by Eramosa Engineering at its price of $359,769.30 to complete Supervisory Control and Data Acquisition (SCADA) Integration for the project BE APPROVED; it being noted that this work is included in the tender price as a cash allowance under the General Contract and will be assigned as a Single Source Contract under section 14.4 (e) of the City’s Procurement of Goods and Services Policy;

(c)       the value of the total contract administration fees for CH2M, BE INCREASED by $630,000 to $3.7M including contingency, to cover the additional design effort and site supervision associated with a compressed construction schedule;

(d)       the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;

(e)       the financing for this project BE APPROVED as set out in the attached Sources of Financing Report (Appendix “A”);

(f)        the approvals given herein BE CONDITIONAL upon receiving Environmental Compliance Approvals from the Ministry of Environment and Climate Change, and the Corporation entering into a formal contract or issuing a purchase order for the work to be done relating to this project; and

(g)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations;

it being noted that the Civic Works Committee heard the attached presentation from the Director, Water and Wastewater with respect to this matter.

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

4.

Single Source Procurement - Customer Engagement Upgrade to MyLondonHydro Web Portal

That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the hiring of London Hydro to undertake customer engagement improvements to the MyLondonHydro web portal:

(a)       London Hydro BE CONTRACTED to carry out web portal improvements estimated at $150,000 (exclusive of HST), based on their proposal on file, in accordance with Section 14.4 Single Source of the City of London’s Procurement of Goods and Services Policy;

(b)       the financing for the work identified in (a), above, BE APPROVED in accordance with the “Sources of Financing Report” appended to the staff report dated July 20, 2015, as Appendix “A”;

(c)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

(d)       the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with London Hydro for the project; and

(e)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other document, if required, to give effect to these recommendations.

Motion Passed

YEAS: J. Helmer, T. Park, M. van Holst (3)

NAYS: V. Ridley (1)

5.

Update on Rainfall Event of June 22, 2015

That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the staff report dated July 20, 2015 with respect to the Rainfall Event of June 23, 2015 BE RECEIVED for information; it being noted that the Civic Works Committee heard the attached presentation from the Director, Water and Wastewater, with respect to this matter.

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

6.

Sewer Flow Monitoring Services to Support Infoworks Modeling

That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to sewer flow monitoring services:

a)         the proposal submitted by AMG Environmental Inc. (AMG), at its proposal amount of $166,475.00, excluding HST, for sewer flow monitoring services BE ACCEPTED in accordance with Section 12 of the City of London’s Procurement of Goods and Services Policy; it being noted that the proposal submitted by AMG represents the best value out of four (4) proposals received and meets the City’s specifications and requirements in all areas;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated July 20, 2015 as  Appendix "A";

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchasing order for the services to be supplied; and

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

7.

Quebec Street Bridge - Pedestrian Safety

That the Civic Administration BE REQUESTED to review and report back at a future meeting of the Civic Works Committee with respect to options available for creating a protected bicycle lane along the Quebec Street Bridge, in order to increase safety for both pedestrians and cyclists; it being noted that the Civic Works Committee received an information report from the Director, Roads and Transportation, with respect to this matter.

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

8.

Wonderland Road South Environmental Study Report

That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the Wonderland Road South Environmental Assessment:

(a)       the Wonderland Road South Municipal Class Environmental Study Report BE ACCEPTED;

(b)       a Notice of Completion for the project BE FILED with the Municipal Clerk; and,

(c)       the Wonderland Road South Environmental Study Report BE PLACED on public record for a 30-day review period;

it being noted that the Civic Works Committee heard the attached presentation from the Director, Roads and Transportation, with respect to this matter.

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

III.

SCHEDULED ITEMS

IV.

ITEMS FOR DIRECTION

9.

Proposed Revision to the W12A Landfill Designated Haul Route

That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer the following actions be taken with respect to the designated haul route to the W12A Landfill:

a)         the expansion of the designated haul route, as previously submitted to Civic Works Committee on June 2, 2015 BE APPROVED to allow traffic going to the W12A Landfill to use Wonderland Road South, south of Highway 402 and Manning Drive west of the Landfill entrance subject to the completion of the Highway 401/Wonderland Road interchange and reconstruction of Manning Drive between the Landfill entrance and Wonderland Road South; and,

b)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this matter.

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

10.

Wickerson Road - Parking Infractions

That the Civic Administration BE REQUESTED to review and report back on any changes that could be made to the Traffic & Parking By-law to provide for parking flexibility in neighbourhoods with large boulevard areas; it being noted that Councillor A. Hopkins provided a petition, containing approximately 62 signatures in support of permitting parking on the boulevard on Wickerson Road.

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

11.

Sponsored Research Agreement with the University of Waterloo - Sustainable Management of Water Infrastructure

That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the Sponsored Research Agreement with the University of Waterloo:

a)         the proposed Agreement to provide funding to support research on the development of tools for sustainable infrastructure, as appended to the staff report dated July 20, 2015, BE APPROVED;

b)         the financing for the work identified in (a), above, BE APPROVED in accordance with the “Sources of Financing Report” attached as Appendix “A”; and

c)         the by-law appended to the staff report dated July 20, 2015  BE INTRODUCED at the Municipal Council meeting on July 28, 2015 to approve the Agreement and to authorize the City Engineer to execute the Agreement noted in a), above, substantially in the form attached t the staff report dated July 20, 2015 and to the satisfaction of the City Solicitor;

it being noted that the Civic Works Committee received the attached additional background information with respect to this matter.

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

12.

(ADDED) Deferred Matters List

That consideration of the Deferred Matters List BE REFERRED to the next meeting of the Civic Works Committee and further discussion of items potentially impacted by the Multi-Year Budget process priorities BE UNDERTAKEN at a future meeting of the Strategic Priorities and Policy Committee to determine what impact the Budget priorities will have on any deferred matters.

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

13.

(ADDED) Coordination of Environmental Assessments with Shift Rapid Transit Initiative

That the Civic Administration BE REQUESTED to report back on a proposed decision-making process which would close the gap between various Environmental Assessments and the Shift Rapid Transit Initiative.

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

VI.

CONFIDENTIAL

(See Confidential Appendix to the 11th Report of the Civic Works Committee enclosed for Members only.)

The Civic Works Committee convened in camera from 3:45 PM to 3:51 PM after having passed a motion to do so, with respect to a matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose; litigation or potential litigation affecting the municipality, including communications for that purpose, as it relates to a road safety matter.

VII.

ADJOURNMENT