Civic Works Committee

Report

The 2nd Meeting of the Civic Works Committee

Tuesday, February 04, 2020 at 12:00 P.m. - 1:00 P.m.

Council Chambers

PRESENT:

• Councillors S. Lehman (Chair),
• S. Lewis,
• M. Cassidy,
• P. Van Meerbergen,
• and E. Peloza

ABSENT:

• Mayor E. Holder

ALSO PRESENT:

• Councillor M. van Holst; K. Chambers, S. Chambers, G. Dales, J. Dann, G. Gauld, S. Maguire, S. Mathers, M. Ribera, A. Rozentals, J. Stanford, D. Turner and B. Westlake-Power
  
  The meeting was called to order at 12:02 PM.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: E. Peloza
  Seconded by: M. Cassidy

  That items 2.2 to 2.5, and 2.7 BE APPROVED.

  
  

  Yeas: (5)	S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, and M. Cassidy
  Absent: (1)	E. Holder

  
  Motion Passed (5 to 0)

2.2

Tree Impacts for 2020 Infrastructure Renewal Program

• Moved by: E. Peloza
  Seconded by: M. Cassidy

  That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the staff report dated February 4, 2020, with respect to tree removal, mitigation, and communication as part of the 2020 Infrastructure Renewal Program BE RECEIVED for information. (2020-E04)

  
  
  
  Motion Passed

2.3

Award of Contract - RFP 19-33: Restoration of the Farmhouse at Dingman Creek Pumping Station

• Moved by: E. Peloza
  Seconded by: M. Cassidy

  That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a construction contract for the restoration of the farmhouse at the Dingman Creek Pumping Station:

  a)       the bid submitted by Robertson Restoration, BE ACCEPTED in the total amount of $143,520.00, including a $67,735.00 contingency (excluding HST);

  b)       the financing for the project BE APPROVED in accordance with the “Sources of Financing Report” as appended to the staff report dated February 4, 2020;

  c)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)       the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2020-R01)

  
  
  
  Motion Passed

2.4

Award of Contract - RFP 19-59: Installation of Sludge Mixing Systems at Greenway Wastewater Treatment Plant 

• Moved by: E. Peloza
  Seconded by: M. Cassidy

  That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a construction contract for the installation of sludge mixing systems at Greenway Wastewater Treatment Plant:

  a)       the bid submitted by Dielco Industrial Contractors Ltd., BE ACCEPTED in the total amount of $369,321.58, including contingency (excluding HST);

  b)       the financing for the project BE APPROVED in accordance with the “Sources of Financing Report” as appended to the staff report dated February 4, 2020;

  c)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)       the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2020-E03)

  
  
  
  Motion Passed

2.5

Single Source Purchase of Two Turbo Blowers for the Oxford Wastewater Treatment Plant

• Moved by: E. Peloza
  Seconded by: M. Cassidy

  That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Single Source Purchase of two APG-Neuros blowers for the Oxford wastewater treatment plant:

  a)       the price submitted by APG-Neuros of $284,000 (excluding HST), for the supply of two blowers and associated components BE ACCEPTED;

  b)       the financing for these acquisitions BE APPROVED as set out in the “Sources of Financing Report” as appended to the staff report dated February 4, 2020;

  c)       the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;

  d)       the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the work to be done relating to this project; and,

  e)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2020-E03)

  
  
  
  Motion Passed

2.7

(ADDED) 1st Report of the Rapid Transit Implementation Working Group

• Moved by: E. Peloza
  Seconded by: M. Cassidy

  That the 1st Report of the Rapid Transit Implementation Working Group, from its meeting held on January 27, 2020, BE RECEIVED.

  
  
  
  Motion Passed

2.1

2nd Report of the Cycling Advisory Committee

• That the following actions be taken with respect to the 2nd Report of the Cycling Advisory Committee, from its meeting held on January 15, 2020:

  a)     that work plan items 18.1, 18.12, 18.3, 19.1, 19.7, and 19.8 BE APPROVED; 

  b)     the remainder of the attached 2020 Cycling Advisory Committee work plan BE REFERRED to the Civic Administration to review and refine the listed projects in order to ensure alignment and timing with approved City projects in 2020/2021, with a report back at the next Civic Works Committee meeting;

  c)       the Civic Administration BE INVITED to attend a future meeting of the Cycling Advisory Committee to provide updates and information on the development of the climate emergency evaluation tool and how it applies to the budget process; it being noted that the attached presentation from A. Dunbar, Manager III, Financial Planning and Policy, with respect to the City's active transportation budget, was received;

  d)       the following actions be taken with respect to the 2020 Cycling Advisory Committee Budget:

  i)       a member of the Cycling Advisory Committee (CAC) BE PERMITTED to attend the 2020 Share the Road conference;

  ii)       the expenditure of up to $375.00 + tax from the 2020 CAC budget BE APPROVED to cover the conference fees as noted in part a) above; and,

  iii)       if selected by the conference organizers to participate, that the above-noted CAC member BE PERMITTED to present at said conference on the topic of "revisiting cycling master plans using a climate emergency lens"; it being noted that the CAC will provide the Civic Administration with a copy of the above-noted presentation for review before the conference date; and,

  e)     the remainder of the Cycling Advisory Committee report BE RECEIVED.

  
  
  
  

  Voting Record:

  
  
• Moved by: P. Van Meerbergen
  Seconded by: S. Lehman

  That parts a) and b) BE APPROVED.

  
  

  Yeas: (5)	S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, and M. Cassidy
  Absent: (1)	E. Holder

  
  Motion Passed (5 to 0)
• Moved by: M. Cassidy
  Seconded by: E. Peloza

  That parts c), d) and e) BE APPROVED.

  
  

  Yeas: (5)	S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, and M. Cassidy
  Absent: (1)	E. Holder

  
  Motion Passed (5 to 0)

2.6

Dingman Creek Subwatershed: Stormwater Servicing Strategy for Stage 1 Lands - Municipal Class Environmental Assessment: Notice of Completion

• Moved by: P. Van Meerbergen
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Dingman Creek Subwatershed: Stormwater Servicing Strategy Municipal Class Environmental Assessment:

  a)       the Dingman Creek Subwatershed Municipal Class Assessment Executive Summary, as appended to the staff report dated February 4, 2020, BE ACCEPTED;

  b)       a Notice of Completion BE FILED with the Municipal Clerk; and,

  c)       the Project File for the Dingman Creek Subwatershed: Stormwater Servicing Strategy Municipal Class Environmental Assessment BE PLACED on public record for a 30-day review period;

  it being noted that the attached presentation from S. Chambers, Division Manager, Stormwater Management, with respect to this matter, was received. (2020-E03)

  
  

  Yeas: (5)	S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, and M. Cassidy
  Absent: (1)	E. Holder

  
  Motion Passed (5 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Snow Removal - E. Chivers

• Moved by: M. Cassidy
  Seconded by: E. Peloza

  That the communication from E. Chivers, dated January 24, 2020, with respect to snow removal in London, BE RECEIVED (2020-T06)

  
  

  Yeas: (5)	S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, and M. Cassidy
  Absent: (1)	E. Holder

  
  Motion Passed (5 to 0)

4.2

Bike Lanes in London Ontario - M. Desjardins

• Moved by: S. Lewis
  Seconded by: P. Van Meerbergen

  That the communication from M. Desjardins, dated January 20, 2020, with respect to bike lanes in London, BE RECEIVED. (2020-T05)

  
  

  Yeas: (5)	S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, and M. Cassidy
  Absent: (1)	E. Holder

  
  Motion Passed (5 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: M. Cassidy
  Seconded by: P. Van Meerbergen

  That the Deferred Matters List as at January 27, 2020, BE RECEIVED.

  
  

  Yeas: (5)	S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, and M. Cassidy
  Absent: (1)	E. Holder

  
  Motion Passed (5 to 0)

5.2

(ADDED) 1st Report of the Transportation Advisory Committee

• Moved by: S. Lewis
  Seconded by: E. Peloza

  That the following actions be taken with respect to the 1st Report of the Transportation Advisory Committee, from its meeting held on January 28, 2020:
  
  a)       the following actions be taken with respect to the Transportation Advisory Committee (TAC) 2020 Work Plan:
  
  i)       D. Doroshenko BE APPOINTED to observe any upcoming meetings of the Rapid Transit Implementation Working Group and report back to the TAC with updates;
  
  ii)       M. Rice BE APPOINTED to take the lead on item 18.5 on the TAC Work Plan, having to do with Connected and Automated Vehicles and 5G Network;
  
  iii)       the revised attached 2020 Work Plan for the TAC BE APPROVED;
  
  iv)       the Civic Works Committee BE ADVISED that the TAC considers items 18.5, 18.11, 18.12, 19.10, 20.7 and 20.8, on the above-noted Work Plan, to be the top priorities; and,
  
  v)       clause 5.1 e) of the 1st Report of the TAC BE DEFERRED to the next meeting of the CWC to allow time for consideration of the request; it being noted that the above-noted clause read as follows:
  
  “the Civic Works Committee BE REQUESTED to advise the TAC as to which items on the above-noted Work Plan should be the top priorities for the TAC.”; and,
  
  b)       the remainder of the report BE RECEIVED.

  
  

  Yeas: (5)	S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, and M. Cassidy
  Absent: (1)	E. Holder

  
  Motion Passed (5 to 0)

5.3

Tree Replacement Options

• Moved by: S. Lewis
  Seconded by: M. Cassidy

  That the Civic Administration BE DIRECTED to report back to a future meeting of Civic Works Committee with respect to how options can be provided to residents in terms a choice of species on tree replacements following tree removals for the purpose of infrastructure renewal, which may include options for a pilot project to assess cost/benefit analysis of uptake of new trees by residents; it being noted that currently the choice for residents is to have the single species of new tree offered or no tree replacement.

  
  

  Yeas: (5)	S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, and M. Cassidy
  Absent: (1)	E. Holder

  
  Motion Passed (5 to 0)

6.

Adjournment

The meeting adjourned at 1:44 PM.