I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

STAFF REPORT - Reserve Fund Housekeeping

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law included as Appendix A to the staff report dated February 7, 2017 BE INTRODUCED at the Municipal Council meeting to be held on February 14, 2017 to establish a Capital Infrastructure Gap Reserve Fund.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

3.

STAFF REPORT - Vendor of Record (VOR) OSS-00415819 Arrangement for Mobile Devices and Services

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer and the Director, Information Technology Services, the following actions be taken with respect to mobile devices and services:

a)         approval BE GIVEN to enter into the Vendor of Record, Province of Ontario Agreement available to the Broader Public Sector (BPS) for a three (3) year contract (2017-2020) with an optional two (2) additional, two (2) year extensions for Mobile Devices and Services (VOR OSS-00415819);

b)         the proposed by-law included as Appendix A to the staff report dated February 7, 2017 BE INTRODUCED at the Municipal Council meeting of February 14, 2017 to:

i)              approve the agreement with Rogers Communications Canada Inc. (the “Supplier”) and The Corporation of the City of London (the “Buyer”) for the “Publicly Funded Organization Agreement” for Mobile Devices and Services (Schedule A); and

ii)             authorize the Mayor and the City Clerk to execute the Agreement;

c)         the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this matter;

d)         the approval hereby given BE CONDITIONAL upon:

i)              the Corporation negotiating satisfactory prices, terms and conditions with ranked vendors to the satisfaction of both the City Treasurer and the Director, Information Technology Services;

ii)             the Corporation entering into a formal contract, agreement or having a purchase order relating to the subject matter of this approval; and

e)         the estimated annual on-going operating savings of $150,000 BE ALLOCATED to the 2017 Multi-Year Base Budget and subsequent year service review target.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

4.

STAFF REPORT - 2017 Debenture Issuance

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer BE AUTHORIZED to proceed with the issue of debentures to provide permanent financing for capital works in an amount not to exceed $41,000,000 (as detailed in Appendix A to the staff report dated February 7, 2017) through debentures in the capital markets, with the flexibility to postpone the issuance for unfavourable market conditions.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

5.

STAFF REPORT - Streaming Offsite Standing Committee Meetings

That, on the recommendation of the Director, Information Technology Services, with the concurrence of the City Clerk, the staff report entitled “Streaming Offsite Standing Committee Meetings” BE RECEIVED for information.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

6.

STAFF REPORT - City of London Days at Budweiser Gardens - United Way London & Middlesex

That the following actions be taken with respect to City of London Days at Budweiser Gardens:

a)            on the recommendation of the City Clerk, and notwithstanding Council Policy 3(8) – City of London Days at Budweiser Gardens, which restricts a group from having more than two event days over a five year consecutive period, the request from the United Way London & Middlesex to host the annual United Way Campaign Launch & 3M Harvest Lunch on September 20, 2017 BE APPROVED as a City of London Day at Budweiser Gardens; it being noted that the only other request for 2017, for London Celebrates Canada, was cancelled at its request; and,

b)            the City Clerk BE DIRECTED to:

i)              promote the opportunity for booking City of London Days at Budweiser Gardens to charitable organizations receiving funding from the City of London; and

ii)             ask Pillar Nonprofit Network to advise its members of the opportunity to book City of London Days at Budweiser Gardens.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

III.

SCHEDULED ITEMS

7.

PUBLIC PARTICIPATION MEETING - Proposed Election Sign By-law

That the following actions be taken with respect to the proposed Election Sign By-law:

a)         the presentation from the Manager, Licensing and Elections BE RECEIVED; and

b)         the City Clerk BE DIRECTED to report back with a proposed by-law that ensures that election sign placement at intersections and adjacent to roadways is as permissive as possible, without compromising public safety and remaining consistent with other traffic regulations; includes a limit, wherever possible, on the number and size of signs that can be placed on public property adjacent to roadways, in order to ensure multiple candidates can place signage within the same public area; and, only allows candidates to place their signs on public property if that property is within, or immediately adjacent to, the jurisdiction for which the candidate is running for office;

it being noted that at the public participation meeting associated with this matter Devin Munro, 482 Baseline Road East, requested further clarification regarding signage on roads alongside public parks and at roadway intersections.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

Motion to Open the public participation meeting

Motion Passed

YEAS: M. Brown, P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (6)

Motion to close the public participation meeting.

Motion Passed

YEAS: M. Brown, P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (6)

8.

Apportionment of Taxes

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the taxes on the blocks of land described in the Schedules appended to the staff report dated February 7, 2017 BE APPORTIONED as indicated on those Schedules, pursuant to Section 356 of the Municipal Act, 2001; it being noted that there were no members of the public in attendance to speak to the Corporate Services Committee at the public hearing associated with this matter.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

Motion to Open the public participating meeting.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

Motion to Close the public participation meeting.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

9.

Tax Adjustment Agenda

That the recommendations contained in the Tax Adjustment Agenda dated February 7, 2017 BE APPROVED; it being noted that there were no members of the public in attendance to speak before the Corporate Services Committee, at the public hearing associated with the Tax Adjustment Agenda.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

Motion to Open the public participation meeting.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

Motion to Close the public participation meeting.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

IV.

ITEMS FOR DIRECTION

10.

Confirmation of Appointments to the Cycling Advisory Committee

That the following individuals BE APPOINTED to the Cycling Advisory Committee for the term ending February 28, 2019:

Bernadette McCall - Non-Voting Representative of the Middlesex-London Health Unit

Dan Doroshenko - Voting Representative of the Urban League of London

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

11.

Confirmation of Appointment to the Trees and Forests Advisory Committee

That Randy Walker BE APPOINTED to the Trees and Forests Advisory Committee as a Voting Representative of the Middlesex-London Health Unit for the term ending February 28, 2019.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

12.

ADDED - STAFF REPORT - Canada 150 London - Proposed Community Celebration Event and Promotion

That, on the recommendation of the Director, Community and Economic Innovation, the following actions be taken with respect to the proposed community celebration event and promotion:

a)         funding of $75,000 to the City’s Culture Office BE APPROVED for the development of a community celebration event and promotion for London to celebrate Canada 150; and

b)         the financing as set out in the Sources of Financing Report, included as Appendix “A” to the staff report dated February 7, 2017, BE APPROVED.

Motion Passed

YEAS: M. Brown, P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (6)

13.

ADDED - COUNCIL MEMBER SUBMISSION - Provincial Tax Reduction Legislation - Vacant Buildings

That the Civic Administration BE DIRECTED to report back on the proposal contained in the communication dated January 30, 2017 from Councillor M. van Holst, related to tax relief for vacant buildings.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

14.

ADDED - COUNCIL MEMBER ENQUIRY – Farm Property Assessments

That it BE NOTED that Councillor J. Helmer enquired about the status of assessment changes related to farm properties.  The Manager of Customer Service and Assessment advised that there has been a substantial increase in the valuation of farm properties and that the Division Manager – Taxation and Revenue will be reporting back with further details on this matter.

VI.

ADJOURNMENT