Strategic Priorities and Policy Committee

Report

Meeting #:20th Meeting of the Strategic Priorities and Policy Committee
Date:
-
Location:
Council Chambers
PRESENT:
  • Mayor E. Holder (Chair),
  • Councillors M. van Holst,
  • S. Lewis,
  • M. Salih,
  • J. Helmer,
  • M. Cassidy,
  • P. Squire,
  • J. Morgan,
  • S. Lehman,
  • A. Hopkins,
  • P. Van Meerbergen,
  • S. Turner,
  • E. Peloza,
  • A. Kayabaga,
  • and S. Hillier
ALSO PRESENT:

  • M. Hayward, A.L. Barbon, B. Card, C. Cooper, B. Coxhead, L. Cruthers, M. Daley, S. Datars Bere, J. Davies, D. Dobson, A. Dunbar, J. Fleming, C. Green, O. Katolyk, G. Kotsifas, K. Murray, B. O’Hagan, C. Saunders, K. Scherr, M. Schulthess, C. Smith, S. Stafford, J. Taylor, J. Tansley, B. Westlake-Power, R. Wilcox.

    The meeting is called to order at 4:01 PM.  

1.
Disclosures of Pecuniary Interest
 

Councillor M. Salih disclosed a pecuniary interest in Item 2.1 of this Report, having to do with the Free of Fear Services for All Policy, by indicating that he is employed by the Federal Government.

2.
Consent
 

  • Moved by:J. Helmer
    Seconded by:S. Turner

    That Items 2.3 and 2.4 BE APPROVED. 


    Yeas: (14)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner
    Absent: (1)P. Van Meerbergen

    Motion Passed (14 to 0)

2.3
Investing in Canada Infrastructure Plan – Public Transit Infrastructure Stream - Approved Projects
This item has attachments. 

1.2019-10-28 Staff Report Investing in Canada Infrastructure Plan.pdf
  • Moved by:J. Helmer
    Seconded by:S. Turner

    That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the Investing in Canada Infrasturcture Program (ICIP):

    a)     the list of projects approved for funding under the Public Transit Infrastructure Stream (PTIS) of the Investing in Canada Infrastructure Program (ICIP), as noted in the staff report dated October 28, 2019, BE RECEIVED for information; it being noted that the City of London will utilize $225.1 million of funding from the PTIS program ($122.8 million from the Federal government and $102.3 million from the Provincial government) for the ten projects submitted for consideration under the Public Transit stream of ICIP; and,

    b)     the financial impact included in the above-noted staff report BE RECEIVED for information, noting that the changes will be reflected in the 2020-2023 Multi-Year Budget.



    Motion Passed

2.4
Review of City Services for Potential Reductions and Eliminations - Information Technology Services
This item has attachments. 

1.2019-10-28 Staff Report Review of City Services for Potential Reductions and Eliminations - ITS.pdf
  • Moved by:J. Helmer
    Seconded by:S. Turner

    That, on the recommendation of the City Manager and the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the report dated October 28, 2019, with respect to the review of city services for potential reductions and eliminations, BE RECEIVED for information.

     



    Motion Passed

2.1
Implementation of the Free of Fear Services for All Policy  
This item has attachments. 

1.Free of Fear Services SPPC Oct 28 2019 final.pdf
2.Appendix A Free of Fear Services SSPC Oct 28 2019 Final .pdf
  • Moved by:A. Hopkins
    Seconded by:M. Cassidy

    That, on the recommendation of the Managing Director, Housing, Social Services and Dearness Home, the staff report dated October 28, 2019, on the Implementation of the Free of Fear Services for All policy BE RECEIVED for information.


    Yeas: (13)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, S. Lehman, Mayor E. Holder, M. van Holst, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner
    Recuse: (1)M. Salih
    Absent: (1)P. Van Meerbergen

    Motion Passed (13 to 0)

2.2
London Economic Development Corporation Purchase of Services Agreement 2020-2023
This item has attachments. 

1.2019-10-28 Staff Report LEDC Purchase of Service Agreement POS.pdf
2.2019-10-28 Appendix A - By-law Schedule A - Agreement - LEDC POS.pdf
3.2019-10-28 Appendix B - June 25 2019 Amending Agreement.pdf
  • Moved by:S. Lewis
    Seconded by:J. Morgan

    That the following potential amendments to the Purchase of Services Agreement with the London Economic Development Corporation (LEDC) BE REFERRED back to staff in order to consult with the LEDC, with a report back to a future meeting of the Strategic Priorities and Policy Committee:

    a) section 3.b.i. by adding an additional metric, “6. number of new businesses opened up within the last 12 (twelve) months, including job numbers and economic impact;

    b) section 3.c.i. by amending metric 6 to add the wording, “from existing London companies and status of those referrals;

    c) section 3.d.i. by amending metric 1 to add the wording, “including the number of corporate participants, number of positions to fill and number of job seekers in attendance;

    d) section 3.e. be amended to read, “continue working relationships with partner organization and programs, while promoting opportunities for streamlining to create effective economic development in London; and,

    e) section 9 by adding the wording, “or the Labour Market Index, whichever of the two are lower,” at the end of the section.


    Yeas: (15)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

    Motion Passed (15 to 0)

3.
Scheduled Items
 

3.1
Public Participation Meeting - Not to be heard before 4:05 PM - Amendments to Consolidated Fees and Charges By-law
This item has attachments. 

1.2019-10-28 Staff Report - Amendments to Consolidated Fees and Charges.pdf
2.2019-10-28 Staff Report - Amendments to Consolidated Fees and Charges-REVISED SCHEDULE.pdf
  • Moved by:M. Cassidy
    Seconded by:S. Lewis

    That, on the recommendation of the City Clerk, with the concurrence of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the attached, revised by-law BE INTRODUCED at the Municipal Council meeting on November 12, 2019 for the purpose of repealing By-law No. A-53, as amended, being “A by-law to provide for Various Fees and Charges” and replacing it with a new, revised, Fees and Charges By-law that adds and adjusts certain fees and charges for services or activities provided by the City of London”; it being noted that the proposed fee for Electric Vehicle Charging was removed from the Schedule of Fees;

    it being noted that there were no oral submissions were made at the Public Participation Meeting held with respect to this matter.  


    Yeas: (15)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

    Motion Passed (15 to 0)

    Additional Votes:


  • Moved by:M. van Holst
    Seconded by:E. Peloza

    Motion to open the Public Participation Meeting. 


    Yeas: (15)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

    Motion Passed (15 to 0)
  • Moved by:A. Hopkins
    Seconded by:A. Kayabaga

    Motion to close the Public Participation Meeting. 


    Yeas: (15)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

    Motion Passed (15 to 0)
  • Moved by:E. Peloza
    Seconded by:A. Kayabaga

    That the implementation of a user fee for Electric Vehicle Charging BE REMOVED from the proposed Fees and Charges By-law at this time, and the matter BE REFERRED back to staff for a future report related to Climate Change and the city's action plan.  


    Yeas: (13)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, Mayor E. Holder, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner
    Nays: (2)S. Lehman, and M. van Holst

    Motion Passed (13 to 2)

4.
Items for Direction
 

4.1
Request for Second Term Appointments to the Greater London International Airport Authority Board of Directors
This item has attachments. 

1.2019-10-28 Submission - Appointment to the Airport.pdf
  • Moved by:P. Van Meerbergen
    Seconded by:S. Lehman

    That Maureen O'Leary-Pickard and Gus Kotsiomitis BE APPOINTED for a second term to the Greater London International Airport Authority Board of Directors, it being noted that this second term will end July 31, 2022.


    Yeas: (15)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

    Motion Passed (15 to 0)

4.2
Review of City Services for Potential Reduction and Eliminations - Tax Supported Reserve Fund Contributions
This item has attachments. 

1.2019-10-28 Staff Report Review of Tax Supported SPNI and CSRM Reserves and RFs.pdf
2.2019-10-28 Presentation - Review of City Services-1.pdf
  • Moved by:J. Morgan
    Seconded by:J. Helmer

    That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the report dated October 28, 2019 summarizing the review of tax supported contributions to the Special Projects & New Initiatives and Contingencies/Stabilization & Risk Management reserves and reserve funds:

    a)     the above-noted report BE RECEIVED for information; and

    b)     the recommended tax supported reserve and reserve fund contributions, appended to the report as Appendix “A”, BE APPROVED to facilitate continued development of the 2020-2023 Multi-Year Budget, it being noted that the contributions are subject to final approval as part of the Multi-Year Budget deliberations and approvals process;

    it being noted that the Strategic Priorities and Policy Committee received a communication dated October 23, 2019 from C. Butler with respect to this matter, and the attached presentation from the Director Financial Planning & Business Support. 


    Yeas: (15)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

    Motion Passed (15 to 0)

4.3
Core Area Action Plan
This item has attachments. 

1.2019-10-28 Staff Report - Core Area Action Plan Final Version.pdf
2.Appendix A - 2019-10-18 Core Area Action Plan - reduced.pdf
3.Appendix B - 2019-10-21 CAAP Source of Funding.pdf
4.2019-10-28 Presentation - Core Area Action Plan-1.pdf
  • Moved by:J. Helmer
    Seconded by:S. Lewis

    That, on the recommendation of the Managing Director, Planning and City Planner, and the City Manager, the following actions be taken with respect to the proposed Core Area Action Plan:


    a) the Core Area Action Plan appended to the staff report dated October 28, 2019 as Appendix "A" BE RECEIVED;


    b) the initiatives identified in this Plan that can be addressed though existing budgets BE IMPLEMENTED;


    c) the Civic Administration BE DIRECTED to submit business cases for all Core Area Action Plan initiatives requiring additional investment through the 2020-2023 Multi-Year Budget process; and,


    d) the Civic Administration be directed to allow for an interest free deferral on incentive loan repayments in the Downtown and Old East Village Community Improvement Areas (CIP) during upcoming construction projects;


    it being noted that the attached presentation with respect to this matter was received from the Managing Director Planning and City Planner.


    Yeas: (15)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

    Motion Passed (15 to 0)
  • Moved by:E. Peloza
    Seconded by:P. Van Meerbergen

    That the Strategic Priorities and Policy Committee RECESS until 7:15 PM. 


    Motion Passed

4.4
Committee Appointment Preferences submitted by Council Members
This item has attachments. 

1.2019-10-28 SPPC - Committee Appointment Preferences - 2020.pdf
2.2019-10-28 SPPC - Standing Committee Preference Chart - 2020.pdf
3.2019-10-28 Submission - Vote-CWC.pdf
4.2019-10-28 Submission - Vote-CSC.pdf
5.2019-10-28 Submission - Vote-CPSC.pdf

  • That the following appointments BE MADE to the Standing Committees of the Municipal Council for the term December 1, 2019 to November 30, 2020:

    a)     Civic Works Committee

    Councillor S. Lehman (Chair)
    Councillor M. Cassidy
    Councillor S. Lewis
    Councillor E. Peloza
    Councillor P. Van Meerbergen

    b)     Community and Protective Services Committee

    Councillor S. Lewis (Chair)
    Councillor S. Hillier
    Councillor M. Salih
    Councillor P. Squire
    Councillor M. van Holst

    c)     Corporate Services Committee

    Councillor A. Kayabaga (Chair)
    Councillor J. Helmer
    Councillor A. Hopkins
    Councillor J. Morgan
    Councillor M. van Holst

    d)     Planning and Environment Committee

    Councillor M. Cassidy (Chair)
    Councillor J. Helmer
    Councillor A. Hopkins
    Councillor A. Kayabaga
    Councillor S. Turner


    Motion Passed

    Voting Record:


  • Moved by:M. Salih
    Seconded by:S. Hillier

    That the following appointments BE MADE to the Planning and Environment Committee of the Municipal Council for the term December 1, 2019 to November 30, 2020:

    Councillor M. Cassidy
    Councillor J. Helmer
    Councillor A. Hopkins
    Councillor A. Kayabaga
    Councillor S. Turner

    That Councillor M. Cassidy BE APPOINTED Chair of the Planning and Environment Committee for the term December 1, 2019 to November 30, 2020.


    Yeas: (15)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

    Motion Passed (15 to 0)
  • Moved by:S. Turner
    Seconded by:A. Hopkins

    That the following slate BE APPROVED for appointment consideration to the Civic Works Committee:

    Councillor M. Cassidy
    Councillor S. Lehman
    Councillor E. Peloza
    Councillor P. van Meerbergen
    Councillor S. Lewis

    Councillor S. Hillier


    Yeas: (15)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

    Motion Passed (15 to 0)
  • Moved by:E. Peloza
    Seconded by:M. Cassidy

    That the following appointments BE MADE to the Civic Works Committee of the Municipal Council for the term December 1, 2019 to November 30, 2020:

    Councillor M. Cassidy
    Councillor S. Lehman
    Councillor E. Peloza
    Councillor P. van Meerbergen
    Councillor S. Lewis

    it being noted that Councillor S. Hillier withdrew his name from consideration; and

    That Councillor S. Lehman BE APPOINTED Chair of the Civic Works Committee for the term December 1, 2019 to November 30, 2020; it being noted that this appointment was based on the attached ranked ballot selection.


    Yeas: (15)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

    Motion Passed (15 to 0)
  • Moved by:M. van Holst
    Seconded by:J. Helmer

    That the following appointments BE MADE to the Corporate Services Committee of the Municipal Council for the term December 1, 2019 to November 30, 2020:

    Councillor J. Helmer
    Councillor A. Kayabaga
    Councillor J. Morgan
    Councillor M. van Holst
    Councillor A. Hopkins

    That Councillor A. Kayabaga BE APPOINTED Chair of the Corporate Services Committee for the term December 1, 2019 to November 30, 2020; it being noted that this appointment was based on the attached ranked ballot selection.


    Yeas: (15)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

    Motion Passed (15 to 0)
  • Moved by:M. van Holst
    Seconded by:S. Hillier

    That the following appointments BE MADE to the Community and Protective Services Committee of the Municipal Council for the term December 1, 2019 to November 30, 2020:

    Councillor S. Hillier
    Councillor S. Lewis
    Councillor P. Squire
    Councillor M. van Holst
    Councillor M. Salih


    That Councillor S. Lewis BE APPOINTED Chair of the Community and Protective Services Committee for the term December 1, 2019 to November 30, 2020; it being noted that this appointment was based on the attached ranked ballot selection.


    Yeas: (15)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

    Motion Passed (15 to 0)

5.
Deferred Matters/Additional Business
 

5.1
(ADDED) City Manager Search Committee - Terms of Reference
This item has attachments. 

1.2019-10-28 Staff Report - City Manager Search Committee.pdf
  • Moved by:A. Kayabaga
    Seconded by:S. Hillier

    That, on the recommendation of the City Clerk, the Terms of Reference for the City Manager Search Committee, attached as Appendix “A” to the staff report dated October 22, 2019 with respect to this matter, BE APPROVED.


    Yeas: (15)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

    Motion Passed (15 to 0)

6.
Adjournment
 

The meeting adjourned at 8:02 PM. 

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