Council

Minutes

Meeting #:	4th Meeting of City Council
Date:	Tuesday, January 15, 2019 at 4:00 P.m. - 5:00 P.m.
Location:	Council Chambers

Present:

• Mayor E. Holder,
• M. van Holst,
• S. Lewis,
• M. Salih,
• J. Helmer,
• M. Cassidy,
• P. Squire,
• J. Morgan,
• S. Lehman,
• A. Hopkins,
• P. Van Meerbergen,
• S. Turner,
• E. Peloza,
• A. Kayabaga,
• and S. Hillier

Also Present:

• M. Hayward, A. Barbon, B. Card, B. Coxhead, S. Datars Bere, J. Fleming, S. Khan, S. King, G. Kotisfas, L. Livingstone, D. MacRae, J.P. McGonigle, M. Riberia, D. O'Brien, C. Saunders, M. Schulthess, B. Warner and B. Westlake-Power.

   

  The meeting is called to order at 4:01 PM, with all Members present.

---

1.

Disclosures of Pecuniary Interest

Councillor J. Morgan discloses a pecuniary interest in item 3.1 of the 2nd Report of the Planning and Environment Committee and related Bill No.48, having to do with an application at 2475, 2506, 2555 Bonder Road, 2535 Advanced Avenue, 2575 Boyd Court (Z-8949), by indicating that Western University is his employer.

Councillor S. Turner discloses a pecuniary interest in item 2.6 of the 2nd Report of the Planning and Environment Committee and related Bill No.'s 35 and No.36, having to do cannabis retail stores, by indicating that his employer, the Middlesex London Health Unit, has a role in this matter.

3.

Review of Confidential Matters to be Considered in Public

None.

4.

Council, In Closed Session

• Motion made by: M. van Holst
  Seconded by: P. Van Meerbergen

  That Council rise and go into Council, In Closed Session, for the purpose of considering the following:

  4.1      (Added) Land Disposition/Solicitor-Client Privileged Advice/Commercial or Financial Information Belonging to the City

  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. (6.1/3/SPPC)

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)

  The Council rises and goes into Council, In Closed Session, at 4:07 PM, with Mayor E. Holder in the Chair and all Members present.

  The Council, In Closed Session, rises at 4:10 PM and Council reconvenes at   4:12 PM, with Mayor E. Holder in the Chair and all Members present.

  
  

5.

Confirmation and Signing of the Minutes of the Previous Meeting(s)

• Motion made by: P. Van Meerbergen
  Seconded by: J. Helmer

  That the Minutes of the 3rd Meeting held on December 18, 2018, BE APPROVED.

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)

6.

Communications and Petitions

• Motion made by: A. Hopkins
  Seconded by: M. van Holst

  That the following communications BE RECEIVED and BE REFERRED, as noted on the Added Agenda:

  6.1   Bill 66, “Restoring Ontario’s Competitiveness Act 2018”:

  a)       B. Veitch, London Development Institute;

  b)       (ADDED) S. Levin and B. VanDenBelt, Nature London;

   

  6.2      Application – 536 and 542 Windermere Road (Z-8945)

  a)       G. Payne, 70 Orkney Crescent;

   

  6.3      Application – 2835 Sheffield Place – Zoning By-law Amendment – Revisions to Draft Plan of Subdivisions -  Draft Plan of Vacant Land Condominium (Z-8793/39T-90502/39CD-18502:

  a)       I. Holding and C. Lauzon Holding, 2824 Sheffield Place.

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)

7.

Motions of Which Notice is Given

None.

8.

Reports

8.1

2nd Report of the Planning and Environment Committee

• Motion made by: A. Hopkins

  That the 2nd Report of the Planning and Environment Committee BE APPROVED, excluding items 8(2.6) and 9(3.1).

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)

1.

Disclosures of Pecuniary Interest

• Motion made by: A. Hopkins

  That it BE NOTED that Councillor S. Turner disclosed a pecuniary interest in clause 2.6 of this Report, having to do with Cannabis retail stores, by indicating that his employer, the Middlesex-London Health Unit, has commented on this matter in the past.

  
  
  
  Motion Passed

2.

(2.1) 1st Report of the London Advisory Committee on Heritage

• Motion made by: A. Hopkins

  That, the following actions be taken with respect to the 1st Report of the London Advisory Committee on Heritage, from its meeting held on December 12, 2018:

   a)         the London Advisory Committee on Heritage 2019 Membership with Community Heritage Ontario BE APPROVED; it being noted that the CHOnews newsletter for Autumn 2018, was received; and,

   b)         clauses 1.1, 2.1, 4.1 to 4.4, 5.1, 6.2 and 7.1 BE APPROVED.

  
  
  
  Motion Passed

3.

(2.2) 1st Report of the Environmental and Ecological Planning Advisory Committee

• Motion made by: A. Hopkins

  That the 1st Report of the Environmental and Ecological Planning Advisory Committee, from its meeting held on December 13, 2018, BE RECEIVED.

  
  
  
  Motion Passed

4.

(2.3) Application - 852 Commissioners Road East (Relates to Bill No. 47)

• Motion made by: A. Hopkins

  That, on the recommendation of the Senior Planner, Development Planning, based on the application by Escalade Property Corporation, relating to the property located at 852 Commissioners Road East, the proposed by-law appended to the staff report dated January 7, 2019 BE INTRODUCED at the Municipal Council meeting to be held on January 15, 2019 to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan), to change the zoning of the subject lands FROM a Holding Residential R9 (h-1*R9-7*H40) Zone TO a Residential R9 (R9-7*H40) Zone to remove the h-1 holding provision.  (2018-D09)

  
  
  
  Motion Passed

5.

(2.7) Candidate Approval for the Urban Design Peer Review Panel

• Motion made by: A. Hopkins

  That, on the recommendation of the Director, Development Services, the following candidates BE APPROVED for the positions listed below on the Urban Design Peer Review Panel:

   a)         Andrew Bousfield – Position of Architect/Urban Designer;

   b)         Tim O’Brien – Position of Landscape Architect; and,

   c)         Ryan Ollson – Position of Architect.   (2018-D32)

  
  
  
  Motion Passed

6.

(2.4) Provincial Consultation on "Increasing Housing Supply in Ontario"

• Motion made by: A. Hopkins

  That, on the recommendation of the Managing Director, City Planning and City Planner, with the concurrence of the Managing Director, Housing, Social Services, and Dearness Home, and the Managing Director, Development and Compliance Services and Chief Building Official, the following actions be taken:

   a)            the staff report dated January 7, 2019, entitled "Provincial Consultation on "Increasing Housing Supply in Ontario"" BE RECEIVED for information;

   b)            the consultation guide entitled “Increasing Housing Supply in Ontario” BE CIRCULATED to community and stakeholder organizations, including, but not limited to, the Housing Development Corporation, London, London Development Institute, London Home Builders Association, and Urban League for information; and,

  c)            the Civic Administration BE DIRECTED to submit a response to the Ontario Ministry of Municipal Affairs and Housing before January 25, 2019; it being noted that the Civic Administration will provide a subsequent information report to the Municipal Council with the submission provided to the Province.   (208-S11)

  
  
  
  Motion Passed

7.

(2.5) Bill 66, "Restoring Ontario's Competitiveness Act 2018"

• Motion made by: A. Hopkins

  That, on the recommendation of the Managing Director, City Planning and City Planner, the following actions be taken with respect to Bill 66, “Restoring Ontario’s Competitiveness Act, 2018”:

   a)         the staff report dated January 7, 2019 entitled "66, “Restoring Ontario’s Competitiveness Act, 2018”" BE RECEIVED for information;

   b)         the above-noted report BE SUBMITTED to the Ministry of Municipal Affairs and Housing as the City of London’s comments regarding Bill 66, “Restoring Ontario’s Competitiveness Act, 2018”; and,

   c)         the Premier and the Ministers of Finance, and Municipal Affairs and Housing BE INFORMED that the City of London would request that any proposed legislation protect the public's right to community based land use planning, health and environmental protections, public participation and the public’s right to appeal.   (2018-D09/L11)

  
  
  
  Motion Passed

10.

(3.2) Application - 470 Colborne Street (OZ-8948) (Relates to Bill No.'s 38 and 49)

• Motion made by: A. Hopkins

  That, on the recommendation of the Director, Development Services, the following actions be taken with respect to the application by Peter and Janice Denomme, relating to the property located at 470 Colborne Street:

  a)          the proposed by-law appended to the staff report dated January 7, 2019 as Appendix "A" BE INTRODUCED at the Municipal Council meeting to be held on January 15, 2019 to amend the 1989 Official Plan by AMENDING Section 3.6.9. – Office Conversions and the existing Specific Area Policy in Section 3.5.4. – Woodfield Neighbourhood;

  b)       the proposed by-law appended to the staff report dated January 7, 2019 as Appendix “B” BE INTRODUCED at a future Council meeting, to amend The London Plan by ADDING a policy to the existing Woodfield Neighbourhood Specific Policy Area within Specific Policies for the Neighbourhoods Place Type AND that three readings of the by-law enacting The London Plan amendments BE WITHHELD until such time as The London Plan is in force and effect;  

  c)        the proposed by-law appended to the staff report dated January 7, 2019 as Appendix “C” BE INTRODUCED at the Municipal Council meeting to be held on January 15, 2019 to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan as amended in part a) above), to change the zoning of the subject property FROM a Residential R3 (R3-2) Zone and a Commercial Recreation (CR) Zone TO a Residential R3 Special Provision/Office Conversion Special Provision (R3-2(_)/OC3(_)) Zone;

  d)       the request to amend the Official Plan by adding a Special Policy Area to Chapter 10 – Special Policy Areas, BE REFUSED for the following reasons:

  i)        an amendment to add 470 Colborne Street to the list of permitted office conversions in Section 3.6.9. – Office Conversions, and an amendment to add site-specific policy to the existing Woodfield Neighbourhood policies in Section 3.5.4. of the Official Plan is consistent with the established approach to office conversion permissions, and area or site-specific policies within the Woodfield Neighbourhood, and provides more transparency and ease of policy interpretation than an amendment to add a new policy to Chapter 10 – Special Areas;

   e)       the request to amend Zoning By-law No. Z.-1 to change the zoning of the subject property FROM a Residential R3 (R3-2) Zone and a Commercial Recreation (CR) Zone TO a Residential R3 Special Provision/Restricted Office Special Provision (RO1(*)) Zone, BE REFUSED for the following reasons:

  i)        an Office Conversion (OC3) Zone conforms to and more accurately reflects the recommended amendments to the 1989 Official Plan to recognize 470 Colborne Street as a location where office conversions are permitted;

   ii)        an Office Conversion (OC3) Zone variation is a more appropriate base zone in combination with the recommended Residential R3 Special Provision (R3-2(_)) Zone as it limits office development to within the existing building which is to be retained, and requires a minimum of one dwelling unit in order to enhance and maintain the low-rise residential character of the Woodfield Neighbourhood;

  iii)        applicant refinements of the parking scenarios for the converted dwelling, non-residential, and mixed-use scenarios have increased the amount of land area that may be retained as landscaped open space than originally requested;

  iv)        additional site-specific regulations for the Residential R3 Special Provision (R3-2(_)) Zone and the Office Conversion Special Provision (OC3(_)) Zone are recommended that address and mitigate impacts of intensity by allowing increases to the permissible maximum parking area coverage, ensuring the provision of adequate rear yard amenity area for converted dwellings, limiting the number of parking spaces in the rear yard, ensuring that the cumulative parking requirements for the uses established in the existing building do not exceed the allowable maximum number of parking spaces, and prohibiting front yard parking.

  it being noted that the recommended amendment will functionally achieve the same range of uses requested by the applicant albeit in a manner that better protects the existing buildings and ensures a more compatible fit within the neighbourhood;

  it being pointed out that at the public participation meeting associated with these matters, the individuals indicated on the attached public participation meeting record made oral submissions regarding these matters;

  it being further noted that the Municipal Council approves this application for the following reasons:

  •      the recommended Official Plan and Zoning By-law amendments are consistent with the Provincial Policy Statement, 2014;

  •      the recommended 1989 Official Plan amendment will provide policies to enable the adaptive re-use of the existing heritage building for uses that conform to the relevant review criteria for the Near Campus Neighbourhood, Woodfield Neighbourhood, community facilities and office conversions in Residential designations, and Planning Impact Analysis policies;

  •      the recommended amendment to The London Plan will provide policies to enable the adaptive re-use of the existing heritage building for uses in a mixed-use format that conform to the Key Directions for building a mixed-use compact city and building strong, healthy and attractive neighbourhoods for everyone, the vision for the Neighbourhoods Place Type, and relevant review criteria for the Intensification in the Neighbourhood Place Type, Near Campus Neighbourhood, Woodfield Neighbourhood, community facilities and office conversions in the Neighbourhood Place Type, and Evaluation Criteria for Planning and Development Applications; and,

  •      the recommended amendment to Zoning By-law Z.-1 will conform to the 1989 Official Plan and The London Plan as recommended to be amended and provide appropriate site restrictions to ensure the permitted uses are compatible and a good fit within the existing neighbourhood.   (2018-D09)

  
  
  
  Motion Passed

11.

(3.3) Application - 2835 Sheffield Place - Zoning By-law Amendment - Revisions to Draft Plan of Subdivisions - Draft Plan of Vacant Land Condominium (Z-8793/39T-90502/39CD-18502) (Relates to Bill No. 50)

• Motion made by: A. Hopkins

  That, on the recommendation of the Senior Planner, Development Services, the following actions be taken with respect to the application by Sifton Properties Limited, relating to the lands located at 2835 Sheffield Place (also known as Block 153 within the Victoria on the River Draft Plan of Subdivision):

  a)            the proposed by-law appended to the staff report dated January 7, 2019 as Appendix "A" BE INTRODUCED at the Municipal Council meeting to be held on January 15, 2019 to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan), to change the zoning of the subject lands FROM an Open Space Special Provision (OS5(3)) Zone and a Holding Open Space (h-2•OS4) Zone TO a Holding Residential R6 Special Provision (h•h-100•h-159•R6-2(11)) Zone to permit cluster housing in the form of single detached dwellings; together with a special provision for lot frontage of 12.0 metres minimum, rear yard depth of 4.5 metres minimum, interior side yard depth of 3.0 metres minimum, and lot coverage of 35 percent maximum; and, FROM a Holding Residential R6 Special Provision (h•h-100•h-159•R6-2(11)) Zone TO an Open Space Special Provision (OS5(3)) Zone to permit such uses as conservation lands, conservation works, passive recreation, and managed woodlots;

  b)         the Municipal Council SUPPORTS proposed red-line revisions to the draft approved plan of subdivision as submitted by Sifton Properties Limited, prepared by Bruce Baker, Ontario Land Surveyor (Drawing No. D4099-DP.dwg, dated July 18, 2017), which shows a revised Low Density Residential Block 153 and Open Space Buffer Block 172, and creation of a new Open Space block, SUBJECT TO the previously approved draft plan conditions;

  c)          the Approval Authority BE ADVISED that the following issues were raised at the public participation meeting with respect to the proposed revisions to the limits of Block 153 within the Victoria on the River draft plan of subdivision, as submitted by Sifton Properties Limited:

  i)             encroachment on green space;

  ii)            concerns over the number of trees to be cut down; and,

  iii)           the loss of habitat for amphibians;

  d)          the Approval Authority BE ADVISED that the following issues were raised at the public participation meeting with respect to the application for Draft Plan of Vacant Land Condominium:

  i)             the amount of traffic using Sheffield Place;

  ii)            the lack of knowledge that the subject block was being built for multiple residential units in this location;

  iii)           the status of the Meadowlily Woods Environmentally Significant Area Master Plan as well as what measures will be put in place to educate residents and avoid encroachment and conflicts with the Environmentally Significant Area;

  iv)           the width of the existing streets; and,

  v)            how will conflicts between trail and private street crossing be minimized;

  it being noted that the Planning and Environment Committee reviewed and received a communication dated January 2, 2019 from A. McEwen, by e-mail;

  it being pointed out that at the public participation meeting associated with these matters, the individuals indicated on the attached public participation meeting record made oral submissions regarding these matters;

  it being further noted that the Municipal Council approves this application for the following reasons:

   •      the recommended zoning amendments, revisions to draft plan of subdivision, and proposed vacant land condominium are considered appropriate and consistent with the Provincial Policy Statement;

  •      the proposal conforms with The London Plan, the 1989 Official Plan, and the Old Victoria Area Plan; and,
  the proposed residential use, form and intensity of development are considered appropriate. The zoning previously approved through the draft plan of subdivision process contemplates low density residential development in the form of single detached cluster housing.    (2018-D09)

  
  
  
  Motion Passed

12.

(3.4) Application - 7 Annadale Drive (SPA18-060 and 39CD-18511)

• Motion made by: A. Hopkins

  That, on the recommendation of the Manager, Development Planning, the following actions be taken with respect to the application by Forest Park (Sherwood Glen), relating to the property located at 7 Annadale Drive:

  a)            the Approval Authority BE ADVISED that no issues were raised at the public participation meeting with respect to the application for Draft Plan of Vacant Land Condominium relating to the property located at 7 Annadale Drive;

  b)            the Approval Authority BE ADVISED that issues were raised at the public participation meeting with respect to the application for Site Plan application to permit the construction of 15 single detached vacant land condo units for the subject property relating to whether or not the single family homes would be one storey or two storey; and,

  c)         the Approval Authority BE ADVISED that the Municipal Council supports the applications for the Draft Plan of Vacant Land Condominium and the Site Plan application for the subject property;

  it being pointed out that at the public participation meeting associated with these matters, the individuals indicated on the attached public participation meeting record made oral submissions regarding these matters.  (2018-D09)

  
  
  
  Motion Passed

13.

(3.5) Masonville Transit Village Secondary Plan Terms of Reference (O-8991)

• Motion made by: A. Hopkins

  That, on the recommendation of the Managing Director, Planning and City Planner, the Terms of Reference for the Masonville Transit Village Secondary Plan, appended to the staff report dated January 7, 2019 as Appendix A, BE APPROVED;

  it being pointed out that at the public participation meeting associated with these matters, the individuals indicated on the attached public participation meeting record made oral submissions regarding these matters.  (2018-D08)

  
  
  
  Motion Passed

14.

(3.6) Application - 536 and 542 Windermere Road (Z-8945)

• Motion made by: A. Hopkins

  That the application of 2492222 Ontario Inc., relating to the properties located at 536 and 542 Windermere Road BE REFERRED to the Civic Administration for further review taking into consideration the concerns raised by the community and report back to a future public participation meeting before the Planning and Environment Committee after taking into consideration the following matters:

  i)              the concerns and comments raised by members of the public;

  ii)             a tree preservation plan to preserve as many trees as possible on the site;

  iii)            the presence of fencing that would restrict access to Orkney Crescent from the site;

  iv)           a minimum front yard depth of 2.1 metres;

  v)            side yard depths reflective of 0.5 metres per one metre of building height; and,

  vi)        a minimum rear yard setback of 6 metres;

   

  it being noted that the Planning and Environment Committee reviewed and received the following communications with respect to these matters:

   

  ·                     a communication from T. Mara, 127 Orkney Crescent;

  ·                     a communication dated January 2, 2019 from A. Morrison, Conservatree Inc.;

  ·                     a communication dated November 23, 2018 from M. Campbell, Zelinka Priamo Ltd.; and,

  ·                     a communication dated January 4, 2019 from Professor W. Fisher, 143 Orkney Crescent;

  it being pointed out that at the public participation meeting associated with these matters, the individuals indicated on the attached public participation meeting record made oral submissions regarding these matters. 

  
  
  
  Motion Passed

15.

(4.1) Assist Smaller Business Improvement Areas

• Motion made by: A. Hopkins

  That the communication from Councillor M. van Holst with respect to potential funding models and strategies to assist Business Improvement Areas in carrying out their role as set out in and in accordance with the regulations set out in the Municipal Act, 2001 BE RECEIVED.

  
  
  
  Motion Passed

8.

(2.6) Cannabis Retail Stores (Relates to Bill No.'s 35 and 36)

• Motion made by: A. Hopkins

  That, on the recommendation of the Managing Director, City Planning and City Planner, with the concurrence of the Managing Director, Development and Compliance Services and Chief Building Official, the following actions be taken with respect to the review of potential locations for Cannabis Retail Stores in the City of London:

   a)         the proposed by-law appended to the staff report dated January 7, 2019 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on January 15, 2019 to repeal and replace By-law No. CPOL-232-15, as amended, being a By-law entitled “Siting of Cannabis Retail Stores in London” and replace it with a new Council policy entitled “Siting of Cannabis Retail Stores in London”; and,

   b)         the proposed delegation by-law appended to the staff report dated January 7, 2019 as Appendix “B” BE INTRODUCED at the Municipal Council meeting to be held on January 15, 2019 to delegate to the Chief Building Official, or delegate, the authority to respond to circulation of cannabis retail site applications to the Alcohol and Gaming Commission of Ontario (AGCO);

   it being noted that the Planning and Environment Committee reviewed and received a communication dated December 7, 2018, from J Mutton, President and Chief Executive Officer, Municipal Solutions – Energy and Infrastructure, with respect to this matter.    (2018-D09)

  
  

  Yeas: (14)	Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, E. Peloza, A. Kayabaga, and S. Hillier
  Recuse: (1)	S. Turner

  
  Motion Passed (14 to 0)

9.

(3.1) Application - 2475, 2506, 2555 Bonder Road, 2535 Advanced Avenue, 2575 Boyd Court (Z-8949) (Relates to Bill No. 48)

• Motion made by: A. Hopkins

  That, on the recommendation of the Director, Development Services, with respect to the application by The Corporation of the City of London, Fanshawe College, Western University, relating to the properties located at 2475, 2506, 2555 Bonder Road, 2535 Advanced Avenue, 2575 Boyd Court,the proposed by-law appended to the staff report dated January 7, 2019 BE INTRODUCED at the Municipal Council meeting to be held on January 15, 2019 to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan), to change the zoning of the subject property FROM a Light Industrial Special Provision (LI2(16)) Zone TO a Light Industrial Special Provision (LI2(_)) Zone;

  it being noted that no individuals spoke at the public participation meeting associated with this matter; 

  it being further noted that the Municipal Council approves this application for the following reasons:   

  •      the recommended amendment is consistent with the Provincial Policy Statement 2014;

  •      the recommended amendment conforms to the City of London Official Plan policies and Light Industrial Place Type policies of the London Plan;

  •      the proposed amendment will allow for greater flexibility on the size and form of developments that are implemented on the subject sites; and,

  •      the recommended Zoning will continue to result in compatible uses with a high standard of building and site design which support the development of an advanced manufacturing park, in accordance with the terms of the agreement reached by the City of London, the University of Western Ontario and Fanshawe College.   (2018-D09)

  
  

  Yeas: (14)	Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier
  Recuse: (1)	J. Morgan

  
  Motion Passed (14 to 0)

8.2

2nd Report of the Corporate Services Committee

• Motion made by: J. Morgan

  That the 2nd Report of the Corporate Services Committee BE APPROVED. excluding items 2(2.1) and 3(2.2).

  
  

  Yeas: (14)	Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier
  Nays: (1)	P. Van Meerbergen

  
  Motion Passed (14 to 1)

1.

Disclosures of Pecuniary Interest

• Motion made by: J. Morgan

  That it BE NOTED that no pecuniary interests were disclosed.

  
  
  
  Motion Passed

4.

(4.1) Consideration of Appointment to the Environmental and Ecological Planning Advisory Committee

• Motion made by: J. Morgan

  That the following BE APPOINTED as Voting Members to the Environmental and Ecological Planning Advisory Committee for the term ending May 31, 2019:

  R. Doyle
  A. Galvao Duarte
  I. Mohamed

  
  
  
  Motion Passed

5.

(4.2) Confirmation of Appointment to the Community Safety and Crime Prevention Advisory Committee

• Motion made by: J. Morgan

  That Lori-Ann Pizzolato BE APPOINTED as an Alternate Voting Member representing the Thames Valley District School Board to the Community Safety and Crime Prevention Advisory Committee for the term ending May 31, 2019.

  
  
  
  Motion Passed

6.

(5.1) Meeting Schedules and Fulltime Councillors

• Motion made by: J. Morgan

  That the communication dated December 20, 2018 from Councillor M. van Holst with respect to the merits of moving to a daytime schedule and Councillors being considered for fulltime BE NOTED AND FILED.

  
  
  
  Motion Passed

7.

(5.2) Compensation for Council Members to Serve on Boards and Commissions

• Motion made by: J. Morgan

  That the communication dated December 20, 2018 from Councillor M. van Holst with respect to compensation being paid to Council members who are appointed to a Board or Commission BE NOTED AND FILED.

  
  
  
  Motion Passed

8.

(5.3) Federation of Canadian Municipalities (FCM) Third Vice-President Vacancy

• Motion made by: J. Morgan

  That the nomination of Councillor J. Morgan for appointment as the Third-Vice President for the Federation of Canadian Municipalities (FCM) BE ENDORSED by the Municipal Council and in the event that Councillor J. Morgan is elected to this position that the Councillor BE REIMBURSED by The Corporation of the City of London, outside his annual expense allocation, upon submission of eligible expenses, related to the potential appointment.

  
  
  
  Motion Passed

2.

(2.1) Update: Workplace Diversity and Inclusion

• Motion made by: J. Morgan

  That items 2.1 and 2.2 BE APPROVED.

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)

  (2.1) Update: Workplace Diversity and Inclusion

  That, on the recommendation of the Managing Director, Corporate Services and Chief Human Resources Officer, the staff report dated January 8, 2019 regarding workplace diversity and inclusion update BE RECEIVED for information.

   

  (2.2) Update: Equity and Inclusion Lens for Development of Policies, Procedures and Programs for the City of London

  That, on the recommendation of the Managing Director, Corporate Services and Chief Human Resources Officer, the staff report dated January 8, 2019 regarding the equity and inclusion lens for development of policies, procedures and programs for the City of London BE RECEIVED for information.

   

  
  

8.3

2nd Report of the Civic Works Committee

• Motion made by: P. Squire

  That the 2nd Report of the Civic Works Committee BE APPROVED.

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)

1.

Disclosures of Pecuniary Interest

• Motion made by: P. Squire

  That it BE NOTED that no pecuniary interests were disclosed.

  
  
  
  Motion Passed

2.

(2.2) Replacement/Relocation of Watermain on Pond Mills Road to Facilitate Future Highway 401 Overpass at Pond Mills Road Structure Expansion - Consultant Appointment

• Motion made by: P. Squire

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of an engineering consultant for design and construction administration for the replacement/relocation of a watermain on Pond Mills Road:

  a)  Dillon Consulting Limited BE APPOINTED consulting engineers to complete the design and construction administration for the Pond Mills Road Watermain replacement/relocation in accordance with the estimate, on file, at an upset amount of $108,432.50, including 10% contingency, excluding H.S.T., and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

   b)  the financing for the project BE APPROVED in accordance with the “Sources of Financing Report” as appended to the staff report dated January 8, 2019;

  c)  the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)  the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)  the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-E03)

  
  
  
  Motion Passed

3.

(2.3) Greenway Sludge Tank Mixing System Pre-Purchase

• Motion made by: P. Squire

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Greenway Wastewater Treatment Plant (WWTP) Sludge Tank Mixing System Purchase:  

  a)  the bid submitted by John Brooks Company Ltd. in the amount of $245,584.00 (excluding HST) BE APPROVED in accordance with Section 12.2(b) of the City of London’s Procurement of Goods and Services Policy;

  b)  the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated January 8, 2019;

  c)  the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and

  d)  the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-F18)

  
  
  
  Motion Passed

4.

(2.4) Guildwood Boulevard Sump Pump Discharge to Storm Sewer Pilot Project

• Motion made by: P. Squire

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the report with respect to the Guildwood Boulevard Sump Pump Discharge to Storm Sewer Pilot Project BE RECEIVED, for information.

  
  
  
  Motion Passed

5.

(2.5) Comments on Environmental Registry of Ontario (ERO): A Made-In-Ontario Environment Plan

• Motion made by: P. Squire

  That, on the recommendation of the Managing Directors of Environmental and Engineering Services and City Engineer; City Planning and City Planner; Development and Compliance Services and Chief Building Official; and Parks and Recreation: the comments related to "A Made-In-Ontario Environment Plan"; as appended to the staff report dated January 8, 2019, BE ENDORSED and submitted to the Ministry of the Environment, Conservation, and Parks’ Environmental Registry of Ontario posting (013-4208). (2018-D03)

  
  
  
  Motion Passed

6.

(2.1) Adelaide Street North/Canadian Pacific Railway Grade Separation Detailed Design & Tendering - Appointment of Consulting Engineer

• Motion made by: P. Squire

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions BE TAKEN with respect to the appointment of a Consulting Engineer for the Adelaide Street North at Canadian Pacific Rail Grade Separation from McMahen Street to Central Avenue:

  a)    WSP Group BE APPOINTED Consulting Engineers for the detailed design and tendering at an upset amount of $2,439,814 (excluding HST) in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

  b)    the financing for this appointment BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated January 8, 2019;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this appointment;

  d)    the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and, 

  the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including rail-related agreements, if required, to give effect to these recommendations. (2018-T10)

  
  
  
  Motion Passed

7.

(4.1) Proposed By-law Amendments Traffic & Parking By-law PS-113

• Motion made by: P. Squire

  That the communication from Councillor S. Hillier dated December 17, 2018 with respect to the Proposed By-law Amendments Traffic & Parking By-law PS-113 BE RECEIVED, and at the request of the Councillor, no further action be taken. (2018-T08)

  
  
  
  Motion Passed

8.

(5.1) Snow Clearing Standards

• Motion made by: P. Squire

  That Civic Administration BE DIRECTED to investigate and report back, before the next multi-year budget process, on the operation and budget impact of the following items related to snow clearing:

  a) lowering the snow clearing of residential streets from 10 cm to 8cm and 7cm options;

  b) the capital costs for new equipment and options for faster response times during heavy or consecutive snowfall events;

  c) lowering the threshold of sidewalk snow clearing from 8cm to 5cm;

  d) ensuring that school walking routes are cleared of snow as a priority; and,

  e) reviewing of current snow plowing routes, and available technologies to implement smarter, more flexible and more responsive snow clearing. (2018-T06)

  
  
  
  Motion Passed

9.

(5.2) 1st Meeting of the Cycling Advisory Committee

• Motion made by: P. Squire

  That the following actions be taken with respect to the 1st Report of the Cycling Advisory Committee, from its meeting held on December 19, 2018:

  a) the Civic Administration BE REQUESTED to consider a left turn lane on Wilton Grove Road to Old Victoria Road heading south as it relates to the Wilton Grove Road Reconstruction Commerce Road to Westchester Bourne;

  it being noted that the attached presentation from H. Houtari, Parsons Canada, with respect to the Wilton Grove Road Reconstruction Commerce Road to Westchester Bourne, was received; and

  b) clause 1.1, 3.1, 4 to 6.3 BE RECEIVED.

  
  
  
  Motion Passed

10.

(5.3) Bus Rapid Transit Plan - Proposed Future Public Participation Meeting

• Motion made by: P. Squire

  That the communication from M. van Holst dated January 7, 2019 with respect to Bus Rapid Transit Plan-Proposed Future Public Participation Meeting BE RECEIVED AND FILED. (2019-T10)

  
  
  
  Motion Passed

9.

Added Reports

9.2

3rd Report of the Strategic Priorities and Policy Committee

• Motion made by: J. Helmer

  That the 3rd Report of the Strategic Priorities and Policy Committee BE APPROVED, excluding item 2 (3.1).

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

3.

(4.1) 2019 Budget Process

• Motion made by: J. Helmer

  That Councillor J. Morgan BE APPOINTED as the Council lead for the 2019 Budget process, acting as Budget Chair with duties including coordination of 2019 Budget activities with the Civic Administration and the Chairing of the Strategic Priorities and Policy Committee meetings where discussion and consideration of the adoption of the 2019 Budget takes place.

  
  
  
  Motion Passed

2.

(3.1) Council's Strategic Plan 2019-2023: Setting the Vision, Mission, and Values

• Motion made by: J. Helmer

  That the attached draft Vision, Mission and Values statements, for Council’s Strategic Plan 2019 – 2023 BE CONSIDERED and BE SHARED with the community to seek feedback; it being noted that the Strategic Priorities and Policy Committee broke into working groups to develop the above-noted drafts and received the attached presentation from L. Livingstone, Managing Director, Neighbourhood, Children & Fire Services.

  
  

  Yeas: (11)	Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, S. Lehman, A. Hopkins, P. Van Meerbergen, A. Kayabaga, and S. Hillier
  Nays: (4)	S. Lewis, J. Morgan, S. Turner, and E. Peloza

  
  Motion Passed (11 to 4)

9.1

3rd Report of Council in Closed Session

• Motion made by: S. Hillier
  Seconded by: S. Lewis
  1. That the Council in Closed Session met, in camera, for the purpose of considering the following:

  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. (6.1/3/SPPC)

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)

10.

Deferred Matters

None.

11.

Enquiries

Councillor M. Salih enquires with respect to signage upon entering the City of London, indicating that he recalls a discussion about a donation being made to the City some years ago for this purpose. The Managing Director, Planning and City Planner responds to the enquiry that he will report back through the appropriate standing committee

12.

Emergent Motions

None.

13.

By-laws

• Motion made by: P. Van Meerbergen
  Seconded by: M. van Holst

  That Introduction and First Reading of Bill No.'s 34, 37 to 47, 49 and 50 BE APPROVED.

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)
• Motion made by: M. van Holst
  Seconded by: S. Hillier

  That Second Reading of Bill No.'s 34, 37 to 47, 49 and 50, BE APPROVED.

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)
• Motion made by: P. Van Meerbergen
  Seconded by: M. Cassidy

  That Third Reading and Enactment of Bill No.’s 34, 37 to 47, 49 and 50, BE APPROVED.

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)
• Motion made by: S. Hillier
  Seconded by: S. Lewis

  That Introduction and First Reading of Bill No.’s 35 and 36 BE APPROVED.

  
  

  Yeas: (14)	Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, E. Peloza, A. Kayabaga, and S. Hillier
  Recuse: (1)	S. Turner

  
  Motion Passed (14 to 0)
• Motion made by: A. Hopkins
  Seconded by: S. Lewis

  That Second Reading of Bill No.’s 35 and 36 BE APPROVED.

  
  

  Yeas: (14)	Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, E. Peloza, A. Kayabaga, and S. Hillier
  Recuse: (1)	S. Turner

  
  Motion Passed (14 to 0)
• Motion made by: S. Lehman
  Seconded by: P. Van Meerbergen

  That Third Reading and Enactment of Bill No.’s 35 and 36 BE APPROVED.

  
  

  Yeas: (14)	Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, E. Peloza, A. Kayabaga, and S. Hillier
  Recuse: (1)	S. Turner

  
  Motion Passed (14 to 0)
• Motion made by: S. Turner
  Seconded by: S. Hillier

  That Introduction and First Reading of Bill No. 48 BE APPROVED.

  
  

  Yeas: (14)	Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier
  Recuse: (1)	J. Morgan

  
  Motion Passed (14 to 0)
• Motion made by: M. van Holst
  Seconded by: M. Salih

  That Second Reading of Bill No. 48 BE APPROVED.

  
  

  Yeas: (14)	Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier
  Recuse: (1)	J. Morgan

  
  Motion Passed (14 to 0)
• Motion made by: S. Lewis
  Seconded by: M. van Holst

  That Third Reading and Enactment of Bill No. 48 BE APPROVED.

  
  

  Yeas: (14)	Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier
  Recuse: (1)	J. Morgan

  
  Motion Passed (14 to 0)

  The following are enacted as By-laws of The Corporation of the City of London:

   

  Bill No. 34 By-law No. A.-7800-24	A by-law to confirm the proceedings of the Council Meeting held on the 15th day of January, 2019. (City Clerk)
  ill No. 35 By-law No. A.-7801-25	A by-law to delegate the authority to respond to circulation of cannabis retail site applications to the Alcohol and Gaming Commission (AGCO). (2.6b/2/PEC)
  Bill No. 36 By-law No. CPOL.-382-26	A by-law to repeal and replace By-law No. CPOL-232-15, as amended, being a By-law entitled “Siting of Cannabis Retail Stores in London” and replace it with a new Council policy entitled “Siting of Cannabis Retail Stores in London”. (2.6a/2/PEC)
  Bill No. 37 By-law No. C.P.-1528(a)-27	A by-law to amend By-law C.P.-1528-486 being “A by-law to designate an area as an improvement area and to establish the board of management for the purpose of managing the Hamilton Road Business Improvement Area”. (City Clerk)
  Bill No. 38 By-law No. C.P.-1284(uj)-28	A by-law to amend the Official Plan for the City of London, 1989 relating to 470 Colborne Street. (3.2a/2/PEC)
  Bill No. 39 By-law No. S.-5973-29	A by-law to assume certain works and services in the City of London. (Ballymote Subdivision - Phase 2, Plan 33M-632) (City Engineer)
  Bill No. 40 By-law No. S.-5974-30	A by-law to assume certain works and services in the City of London. (Ballymote Subdivision - Phase 1, Stage 3, Plan 33M-631) (City Engineer)
  Bill No. 41 By-law No. S.-5975-31	A by-law to assume certain works and services in the City of London. (Forest Hill Subdivision - Phase 4, Stage 3, Plan 33M-683) (City Engineer)
  Bill No. 42 By-law No. S.-5976-32	A by-law to lay out, constitute, establish and assume lands in the City of London as public highway. (as widening to Clarke Road, south of Charterhouse Crescent) (City Surveyor - Pursuant to SPA17-087 and in accordance with Zoning By-law Z-1)
  Bill No. 43 By-law No. S.-5977-33	A by-law to lay out, constitute, establish and assume lands in the City of London as public highway. (as widening to Gainsborough Road, east of Hyde Park Road) (City Surveyor - Pursuant to Site Plan SPA16-108 and in accordance with Zoning By-law Z-1)
  Bill No. 44 By-law No. S.-5978-34	A by-law to lay out, constitute, establish and assume lands in the City of London as public highway. (as widening to Western Road, from Essex Street to Platt’s Lane) (City Surveyor - Road for the Western Road Widening and Improvement Project (TS 1489-1))
  Bill No. 45 By-law No. S.-5979-35	A by-law to lay out, constitute, establish and assume lands in the City of London as public highway. (as widening to Wharncliffe Road North north of Oxford Street West) (as widening to Oxford Street West east of Wharncliffe Road North) (City Surveyor - Pursuant to Site Plan SPA17-105 and in accordance with Zoning By-law Z-1)
  Bill No. 46 By-law No. S.-5980-36	A by-law to lay out, constitute, establish and assume lands in the City of London as public highway. (as widening to Trafalgar Street, east of Falcon Street) (City Surveyor - pursuant to SPA18-043 and in accordance with Zoning By-law Z-1)
  Bill No. 47 By-law No. Z.-1-192723	A by-law to amend By-law No. Z.-1 to remove holding provisions from the zoning for lands located at 852 Commissioners Road East. (2.3/2/PEC)
  Bill No. 48 By-law No. Z.-1-192724	A by-law to amend By-law No. Z.-1 to rezone an area of land located at 2475, 2506, 2555 Bonder Road, 2535 Advanced Avenue, 2575 Boyd Court. (3.1/2/PEC)
  Bill No. 49 By-law No. Z.-1-192725	A by-law to amend By-law No. Z.-1 to rezone an area of land located at 470 Colborne Street. (3.2c/2/PEC)
  Bill No. 50 By-law No. Z.-1-192726	A by-law to amend By-law No. Z.-1 to rezone an area of land located at 2835 Sheffield Place. (3.3/2/PEC)

   

   

  
  
• Motion made by: A. Hopkins
  Seconded by: E. Peloza

  That the Council recess until 5:45 PM

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)

  The Council recesses at 4:42 PM and reconvenes at 5:52 PM, with Mayor E. Holder in the Chair and all Members present.

  
  

2.

Recognitions

2.1

Mayor’s New Year’s Honour List

His Worship the Mayor recognized the contributions made to London by the following citizens who were named to the 2019 Mayor’s New Year’s Honour List as follows: Rachel Braden and Merel, Facility Dog (Accessibility); Ernest Maiorana (Age Friendly); Victoria Carter (Arts); Gabor Sass (Environment); Steven Liggett (Heritage); Melissa Hardy-Trevenna (Housing); Jacqueline Thompson (Humanitarianism); Mike Lumley (Sports).

2.

Recognitions

14.

Adjournment

• Motion made by: S. Turner
  Seconded by: M. Cassidy

  That the meeting adjourn.

  
  Motion Passed

  The meeting adjourned at 6:08 PM.