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17TH REPORT OF THE

 

Civic Works Committee

 

meeting held on November 12, 2012, commencing at 4:00 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Councillor H.L. Usher (Chair), Mayor J. Fontana, Councillors J.L. Baechler, S. Orser and S. White and B. Mercier (Secretary). 

 

ABSENT:  Councillor P. Van Meerbergen.

 

ALSO PRESENT:  Councillors M. Brown and P. Hubert, J. Braam, T. Copeland, A. Dunbar, M. Feldberg, B. Krichker, S. Maguire, E. Soldo, J. Stanford and R. Welker.

 

 

I.

DISCLOSURES OF PECUNIARY INTEREST

 

1.

That it BE NOTED that no pecuniary interests were disclosed.

 

II.

CONSENT ITEMS

 

2.

Amendments to the Traffic and Parking By-law

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the attached proposed by-law (Appendix "A") BE INTRODUCED at the Municipal Council meeting to be held on November 20, 2012, for the purpose of amending the Traffic and Parking By-law (P.S. 111).  (2012-G05-00)

 

3.

Amendments to the Traffic and Parking By-law - Perry Street and Horn Street

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the attached proposed by-law (Appendix "A") BE INTRODUCED at the Municipal Council meeting to be held on November 20, 2012, for the purpose of amending the Traffic and Parking By-law (P.S. 111) with respect to reverting Perry Street and Horn Street to one-way roads. (2012-G05-00)

 

4.

Tree Pruning/Removal Services (Tender 12-81)

 

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the tree pruning/removal service (Tender 12-81):

 

a)         the tender submitted by 2210652 Ontario Ltd., o/a Wilderness Environmental Services, 494 Hwy. 17N, Unit #6, Heyden, ON, P6A 6K4, at their contract price of $708,326.00, H.S.T. excluded, BE ACCEPTED; it being noted that 2210652 Ontario Ltd., o/a Wilderness Environmental Services, submitted the lowest bid and meets the City’s terms and conditions;

 

b)         the funding for this project BE APPROVED as set out in the Sources of Financing Report included as Appendix "A" to the associated staff report, dated November 12, 2012;

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract; and,

 

d)         the approval hereby BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval.  (2012-E05-00)

 

 

 


5.

Fox Hollow Development Area Stormwater Management Facilities Nos. 1 and 3

 

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the Fox Hollow Development Area Stormwater Management Facilities Nos. 1 and 3:

 

a)         the Mayor and the City Clerk BE AUTHORIZED to execute an updated agreement with the Consultant, Stantec Consulting Limited, 171 Queens Avenue, Suite 800, London, ON, N6A 5J7, to increase the previously approved functional, detailed and contract administration design engineering fees by $73,000, excluding H.S.T., bringing the upset amount from $1,434,930 to $1,507,930, excluding H.S.T., for the said project in accordance with Section 14.5-single/sole source reporting, Procurement of Goods and Services Policy;

 

b)         the financing for this work BE APPROVED as set out in the Sources of Financing Report included as Appendix "A" to the associated staff report, dated November 12, 2012;

 

c)         the consulting fees for the project identified in a) above, BE IN ACCORDANCE with the estimate on file, which are based upon the Fee Guideline for Professional Engineering Services, 2006, recommended by the Ontario Society of Professional Engineers;

 

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

 

e)         the approvals hereby BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

 

(f)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2012-W10-00)

 

6.

Blackfriars Street - Traffic Study

 

Recommendation:  That the information report dated November 12, 2012, from the Director, Roads and Transportation, with respect to the traffic study on Blackfriars Street BE RECEIVED.  (2012-S04-00)

 

7.

Dundas Street and Hale Street Intersection

 

Recommendation:  That the Civic Administration BE REQUESTED to report back at a future meeting of the Civic Works Committee with respect to the visibility from an eastbound right turn lane on Dundas Street, at Hale Street, and the potential removal and demolition of the vacant building at the southwest corner of the above-noted intersection.  (2012-S09-00)

 

III.

SCHEDULED ITEMS

 

8.

New "Value Based" Funding Model for Water and Wastewater Services

 

Recommendation:  That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the proposed new “value-based” funding model for water and wastewater services:

 

a)            the new funding model for water and wastewater services, which is more representative of the fixed costs related to fire protection, billing and infrastructure renewal than the existing model, BE APPROVED; it being noted that the new model will incorporate the following:

 

i)              a low income crisis support, crisis prevention and customer assistance fund (Schedule B1);

 

 

ii)             a water conservation rebate program (Schedule B2), utilizing surplus funds from the low income crisis support, crisis prevention and customer assistance fund, noted in i), above;

 

iii)            a Fire Protection charge for all customers (Schedule B4);

 

iv)           an increase in the construction water charge (Schedule B5); and

 

b)            subject to the approval of a), above, the Civic Administration BE DIRECTED to take the necessary steps to arrange for a public participation meeting at the Civic Works Committee meeting on December 3, 2012, for the purpose of receiving public input on draft proposed by-laws to amend By-law No. WM-7 “A by-law to provide for the setting of rates and charges for water supply in the City of London” and By-law No. WM 26 “A by-law to establish the Schedule of Sewer System Fees and Charges.”, in order to implement changes to the relevant rates, fees and charges, effective March 1, 2013,  based upon the new “value-based” funding model for water and wastewater services.

 

it being noted that the Civic Works Committee heard the attached presentation from the Managing Director, Environmental and Engineering Services and City Engineer, with respect to this matter;

 

it being pointed out that at the public participation meeting associated with this matter, the following individuals made an oral submission in connection therewith:

 

  • D. McBurney, 4-466 South Street – expressing thanks to the staff for all the work done; indicating that .25 cents is a good insurance policy and urging the Committee to pass the recommendation.

 

  • J. Soares, 31 Portsmouth Road – enquiring about the other surcharges such as for sewer and storm, and asking what are the projections for increases for infrastructure and industry, and has the City projected in the future of the 30%; noting that many people live alone and they would be hit because of the water use, living alone but paying a higher bill; further asking why businesses are not contributing.

 

  • J. Soares, Rockingham Court – indicating that she lives on her own and expressing concern that the rates could increase; and asking how long in the future will she be paying.

 

  • G. Brown, 59 Ridout Street, Unit 59A – indicating that we have progressive pricing and that is something that he has pushed; noting that ideally we do not want a fixed rate, and that if you want to pour drinking water on your lawn then you will have to pay for it; further indicating that this is an excellent plan.  (2012-F12-00)

 

IV.

ITEMS FOR DIRECTION

 

9.

Proposed Designation for Highway #22

 

Recommendation:   That the communication dated October 23, 2012, from P. Wood, Vice President, 1st Hussars Association, with respect to a request to allow part of County Road #22 (Fanshawe Park Road West) to be recognized as a commemorative highway for the 1st Hussars and to allow appropriate signage indicating this, BE REFERRED to the Managing Director of Environmental and Engineering Services and City Engineer and the Managing Director, Planning and City Planner, to report back to the appropriate standing committee, with respect to what the necessary steps would be to fulfill the request from the 1st Hussars.  (2012-S00-00) (2012-P00-00)

 

10.

Summerside Traffic - Calming Measures

 

Recommendation:  That the Managing Director of Environmental and Engineering Services and City Engineer BE REQUESTED to report back at the February 25, 2013 meeting of the Civic Works Committee (CWC), with respect to how traffic calming measures are assessed and the rationalization behind the types of measures used; it being noted that the CWC received a communication dated October 22, 2012 from Renee F. D'Andrea, 1818 Dormer Drive, relating to a request for traffic calming measures for the Summerside community; it being further noted that Ms. R. D’Andrea is to be given delegation status when the report comes back to the CWC.  (2012-S09-00)

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

11.

Beavers

 

Recommendation:  That the Civic Administration BE DIRECTED to work with the Upper Thames River Conservation Authority (UTRCA) and the Ministry of Natural Resources (MNR) in rectifying any issues concerning beavers; it being noted that the Civic Works Committee heard a verbal report from Councillor J.L. Baechler, with respect to this matter.

 

VI.

ADJOURNMENT

 

            The meeting adjourned at 6:16 PM.