Corporate Services Committee

Report

13th Meeting of the Corporate Services Committee

Monday, August 10, 2020 at 12:00 P.m. - 1:00 P.m.

Virtual Meeting - during the COVID-19 Emergency

City Hall is open to the public, with reduced capacity and physical distancing requirements.

Meetings can be viewed via live-streaming on YouTube and the City website.

PRESENT:

• Councillors A. Kayabaga (Chair),
• M. van Holst,
• J. Morgan,
• A. Hopkins,
• and Mayor E. Holder

ABSENT:

• J. Helmer

ALSO PRESENT:

• J. Taylor, B. Westlake-Power
  Remote Attendance: Councillors S. Lewis, E. Peloza and S. Hillier; L. Livingstone, A.L. Barbon, G. Barrett, M. Goldrup, A. Hagan, B. O’Hagan, D. Popadic, R. Sanders, C. Saunders, K. Scherr, M. Schulthess, B. Warner, J. Wills
  The meeting is called to order at 12:04 PM, with Councillor A. Kayabaga in the Chair; it being noted that the following Members were in remote attendance: Mayor E. Holder; Councillors J. Morgan and A. Hopkins

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.  

2.

Consent

• Moved by: A. Hopkins
  Seconded by: J. Morgan

  That Consent items 2.1 to 2.4 BE APPROVED. 

  
  

  Yeas: (5)	A. Kayabaga, E. Holder, M. van Holst, J. Morgan, and A. Hopkins
  Absent: (1)	J. Helmer

  
  Motion Passed (5 to 0)

2.1

Lorne Avenue Public School Redevelopment Summary

• Moved by: A. Hopkins
  Seconded by: J. Morgan

  That, on the recommendation of the Director, City Planning and City Planner, the staff report dated August 10, 2020 entitled “Lorne Avenue Public School Redevelopment Summary” BE RECEIVED.

  
  
  
  Motion Passed

2.2

Strategic Plan Progress Variance

• Moved by: A. Hopkins
  Seconded by: J. Morgan

  That, on the recommendation of the City Manager and the Managing Director of Corporate Services and City Treasurer, Chief Financial Officer, the staff report dated August 10, 2020 on the Strategic Plan Progress Variance BE RECEIVED for information.

  
  
  
  Motion Passed

2.3

Declare Surplus and Transfer - Part of Purser Street

• Moved by: A. Hopkins
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, the following actions be taken with respect to the closed portion of road publicly described as Purser Street, located north of Benjamin Drive, more specifically shown as Part 6 and Part 7, Reference Plan 33R-17289, containing an area of approximately 5,685 square feet (528.2 square metres) together with the reserve being Block 60 on Plan 33M-443:

  a)     the above-noted subject property BE DECLARED surplus; and

  b)     the subject property BE TRANSFERRED to Drewlo Holdings Inc.

  
  
  
  Motion Passed

2.4

Consent for Name Registration - Middlesex London Paramedic Service

• Moved by: A. Hopkins
  Seconded by: J. Morgan

  That, on the recommendation of the City Clerk, the Mayor and the City Clerk BE AUTHORIZED to execute the consent for registration of "Middlesex London Paramedic Service" under the Business Names Act, R.S.O. 1990, c. B17, as appended to the staff report dated August 10, 2020.

  
  
  
  Motion Passed

3.

Scheduled Items

3.1

Not to be heard before 12:05 PM - Public Participation Meeting - Council Procedure By-law

• Moved by: A. Hopkins
  Seconded by: E. Holder

  That, on the recommendation of the City Clerk, the following actions be taken with respect to Council Procedure By-law:

  a)      the proposed by-law appended to the staff report dated August 10, 2020 as Appendix “A” being “A by-law to amend By-law A-50, as amended, being “A by-law to provide for the Rules of Order and Procedure for the Council of The Corporation of the City of London” to facilitate Members of Council electronic participation in meetings and to amend the Terms of Reference from the Strategic Priorities and Policy Committee to include “anti-racism, diversity, inclusion and anti-oppression” in the Committee’s mandate, BE INTRODUCED at the Municipal Council meeting to be held on August 25, 2020; and

  b)      subject to the approval of a) above, the proposed by-law appended to the staff report dated August 10, 2020 as Appendix “B” being a by-law to enact a Council Policy entitled “Electronic Participation of Council Members at Council and Standing Committee meetings” BE INTRODUCED at the Municipal Council meeting to be held on August 25, 2020;

  it being noted that no individuals spoke at the Public Participation Meeting held with respect to this matter. 

  
  

  Yeas: (5)	A. Kayabaga, E. Holder, M. van Holst, J. Morgan, and A. Hopkins
  Absent: (1)	J. Helmer

  
  Motion Passed (5 to 0)

  Additional votes:

  
  
• Moved by: A. Hopkins
  Seconded by: M. van Holst

  Motion to Open the Public Participation Meeting. 

  
  

  Yeas: (5)	A. Kayabaga, E. Holder, M. van Holst, J. Morgan, and A. Hopkins
  Absent: (1)	J. Helmer

  
  Motion Passed (5 to 0)
• Moved by: M. van Holst
  Seconded by: J. Morgan

  Motion to Close the Public Participation Meeting.

  
  

  Yeas: (5)	A. Kayabaga, E. Holder, M. van Holst, J. Morgan, and A. Hopkins
  Absent: (1)	J. Helmer

  
  Motion Passed (5 to 0)

4.

Items for Direction

4.1

Representation on the Municipal Service Board for the Provision of Land Ambulance Services

• Moved by: M. van Holst
  Seconded by: E. Holder

  That the following actions be taken with respect to the Middlesex-London Service Board for the Provision of Land Ambulance:

  a)     the County of Middlesex BE REQUESTED to provide for a voting representative of the City of London Council, on the Municipal Service Board for the Provision of Land Ambulance Services, Middlesex-London; and,

  b)      the City of London Council indicate at its meeting to be held on August 25, 2020, a candidate for the above-noted representative;

  it being noted that the Corporate Services Committee received a communication dated July 17, 2020 from C. Burghardt-Jesson, Warden, Middlesex County with respect to the request from the City of London for parity on the MLPS Authority Board.

  
  

  Yeas: (4)	A. Kayabaga, E. Holder, M. van Holst, and J. Morgan
  Nays: (1)	A. Hopkins
  Absent: (1)	J. Helmer

  
  Motion Passed (4 to 1)

4.2

Application - Issuance of Proclamation - Terry Fox Run London

• Moved by: J. Morgan
  Seconded by: M. van Holst

  That based on the application dated July 7, 2020, from Terry Fox Run London, the week of September 13 - 20, 2020 BE PROCLAIMED as Terry Fox Week.

  
  

  Yeas: (5)	A. Kayabaga, E. Holder, M. van Holst, J. Morgan, and A. Hopkins
  Absent: (1)	J. Helmer

  
  Motion Passed (5 to 0)

4.3

Application - Issuance of Proclamation - World Patient Safety Day

• Moved by: A. Hopkins
  Seconded by: J. Morgan

  That based on the application dated July 28, 2020, from Patients for Patient Safety Canada, the day of September 17, 2020 BE PROCLAIMED as World Patient Safety Day.

  
  

  Yeas: (3)	A. Kayabaga, J. Morgan, and A. Hopkins
  Nays: (2)	E. Holder, and M. van Holst
  Absent: (1)	J. Helmer

  
  Motion Passed (3 to 2)

4.4

Application - Issuance of Proclamation - Mitochondrial Disease Awareness Week

• Moved by: A. Hopkins
  Seconded by: A. Kayabaga

  That based on the application dated July 30, 2020, from MitoCanada, the week of September 13 - 19, 2020 BE PROCLAIMED as Mitochondrial Disease Awareness Week.

  
  

  Yeas: (3)	A. Kayabaga, J. Morgan, and A. Hopkins
  Nays: (2)	E. Holder, and M. van Holst
  Absent: (1)	J. Helmer

  
  Motion Passed (3 to 2)

5.

Deferred Matters/Additional Business

5.1

Corporate Services Committee Deferred Matters List

• Moved by: J. Morgan
  Seconded by: A. Hopkins

  That the Corporate Services Committee Deferred Matters List, as of July 31, 2020 BE RECEIVED. 

  
  

  Yeas: (5)	A. Kayabaga, E. Holder, M. van Holst, J. Morgan, and A. Hopkins
  Absent: (1)	J. Helmer

  
  Motion Passed (5 to 0)

6.

Confidential (Enclosed for Members only.)

• Moved by: E. Holder
  Seconded by: M. van Holst

  That the Corporate Services Committee convene, In Closed Session, for the purpose of considering the following items:

  6.1 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  
  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  
  6.2 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  
  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  
  6.3 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  
  6.4 Labour Relations/Employee Negotiations / Solicitor-Client Privileged Advice

  
  A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to one of the Corporation’s unions and advice which is subject to solicitor-client privilege and communications necessary for that purpose and for the purpose of providing directions to officers and employees of the Corporation.

  
  6.5 Labour Relations/Employee Negotiations / Solicitor-Client Privileged Advice

  
  A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to one of the Corporation’s associations or unions and advice which is subject to solicitor-client privilege and communications necessary for that purpose and for the purpose of providing directions to officers and employees of the Corporation.

  
  6.6 Solicitor-Client Privileged Advice

  
  A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to litigation with respect to various personal injury and property damage claims against the City.

  
  

  Yeas: (5)	A. Kayabaga, E. Holder, M. van Holst, J. Morgan, and A. Hopkins
  Absent: (1)	J. Helmer

  
  Motion Passed (5 to 0)

  The Corporate Services Committee convenes, In Closed Session, from 1:27 PM to 2:12 PM.

  
  

7.

Adjournment

The meeting adjourned at 2:14 PM.