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17TH REPORT OF THE

 

Corporate Services Committee

 

meeting held on July 19, 2016, commencing at 12:00 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Councillor J. Morgan (Acting Chair), Mayor M. Brown and Councillors V. Ridley and H.L. Usher; and L. Rowe (Secretary).  

 

ABSENT:  Councillors M. Cassidy and J. Zaifman.

 

ALSO PRESENT:  Councillors J. Helmer, A. Hopkins and M. van Holst; A. Zuidema, P. Athanasiou, B. Baar, J.P. Barber, A.L. Barbon, J. Braam, S. Corman, M. Daley, L. DaSilva, J. DeVito, A. Dunbar, C. Dyck, J. Edmunds, L. Green, A. Hagan, V. McAlea Major, S. Miller, A. Ostrowski, C. Parsons, C. Saunders, S. Spring, T. Thompson and T. Wellhauser.

 

 

I.

CALL TO ORDER

 

1.

Disclosures of Pecuniary Interest

 

That it BE NOTED that no pecuniary interests were disclosed.

 

II.

CONSENT ITEMS

 

2.

STAFF REPORT - Promissory Note Between The City of London and London Convention Centre.

 

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law attached to the staff report dated July 19, 2016 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on July 26, 2016 to:

 

a)         APPROVE a ten-year promissory note between The Corporation of the City of London (the City) and  London Convention Centre (LCC); and

 

b)         AUTHORIZE the Mayor and the City Clerk to execute the promissory note included as Appendix B to the staff report dated July 19, 2016, but forming Schedule 1 to the above-noted by-law.

 

Motion Passed

 

YEAS: J. Morgan, V. Ridley, H.L. Usher (3)

 

3.

STAFF REPORT - Council Remuneration Reporting Process

 

That the following actions be taken with respect to the public posting of remuneration and expenses for Council Members:

 

a)            on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, with the concurrence of the Managing Director, Corporate Services and Chief Human Resources Officer, the Civic Administration BE DIRECTED to post, on an annual basis, information related to Council Member’s annual remuneration, on the City of London’s website, in a format similar to Appendix A to the staff report dated July 19, 2016; and

 

b)            the Civic Administration BE DIRECTED to include Council Members’ expenses paid for from corporate sources other than a Council Member’s annual expense allocation, in the quarterly public reporting of expenditures for individual Council Members.


 

Motion Passed

 

YEAS: J. Morgan, V. Ridley, H.L. Usher (3)

 

4.

STAFF REPORT - Standardization of Office Furniture and Moveable Wall Systems

 

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to standardization of office furniture and moveable wall systems:

 

a)         the following commodities and services BE APPROVED as the standard for the purchase and installation for current and future renovation projects at City-owned and leased facilities; it being noted that continued standardization will create efficiency, contain costs and minimize inventories:

 

i)              Office furniture manufactured by:

 

A.         Herman Miller Inc.;

B.         Knoll Inc.; and

C.         Steelcase Inc.

 

ii)             Moveable wall systems manufactured by:

 

A.         DIRTT Environmental Solutions; and

B.         Haworth Inc.

 

b)         the Manager of Purchasing and Supply BE DIRECTED to seek competitive pricing and secure contracts for commodities noted in a), above, in accordance with the Procurement of Goods and Services Policy.

 

Motion Passed

 

YEAS: J. Morgan, V. Ridley, H.L. Usher (3)

 

5.

STAFF REPORT - RFP 16-03 Security Information and Event Management System Replacement

 

That, on the recommendation of the Director, Information and Technology Services, the following actions be taken with respect to the acquisition and implementation of a replacement Security Information and Event Management System:

 

a)         the funding for IBM QRadar Security Information and Event Management System based on the RFP 16-03 bid price of $157,262.29, HST excluded, BE APPROVED as set out in the Sources of Financing Report attached to the staff report dated July 19, 2016 as Appendix A;

 

b)         the Civic Administration BE DIRECTED to proceed with the acquisition and implementation of the IBM QRadar Security Information and Event Management System from the preferred provider, Spyders Inc., in accordance with the Procurement of Goods and Services Policy;

 

c)         the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with the acquisition and implementation of the IBM QRadar Security Information and Event Management System; and

 

d)         approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract, service agreement(s) or having a purchase order, or contract record relating to the subject matter of this approval.

 

Motion Passed

 

YEAS: J. Morgan, V. Ridley, H.L. Usher (3)


 

6.

STAFF REPORT - Offer to Purchase Industrial Lands - Bruder Realty Ltd. - Lot 7- River Road Industrial Park

 

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, the following actions be taken with respect to the City owned industrial land located on the west side of Scanlan Street, in the River Road Industrial Park, containing an area of 2.32 acres, being comprised of Lot 7, Plan 33M-415, as outlined on the sketch attached as Schedule “A” to the staff report dated July 19, 2016:

 

a)         the offer submitted by Bruder Realty Ltd. (the “Purchaser”) to purchase the subject property from the City, at a purchase price of $162,400.00 (reflecting a sale price of $70,000.00 per acre) BE ACCEPTED; and

 

b)         the proposed by-law attached to the staff report dated July 19, 2016 as Appendix “B” BE INTRODUCED at the Municipal Council meeting to be held on July 26, 2016, to approve the Agreement of Purchase and Sale and to authorize the Mayor and the City Clerk to execute the Agreement.

 

Motion Passed

 

YEAS: J. Morgan, V. Ridley, H.L. Usher (3)

 

7.

STAFF REPORT - Amendments to Municipal Elections Act

 

That the following actions be taken in connection with the 2018 Municipal Election:

 

a)         on the recommendation of the City Clerk, the staff report dated July 19, 2016, outlining recent changes to the Municipal Elections Act, 1996 and advising of the City Clerk’s intent to issue a Request for Proposal for voting technology that would incorporate touch screen voting and seek information on vendor capability, technology and experience for ranked ballots, BE RECEIVED for information; and

 

b)         the City Clerk BE DIRECTED to draft a letter, for execution by the Mayor, which advises the Province of Ontario as to the requirements, and timelines for receiving same, that the City of London has, in order for a ranked ballot process to remain a viable option for the City of London to consider for the 2018 Municipal Election;

 

it being noted that the Corporate Services Committee received a verbal overview from the City Clerk and the Manager of Licensing and Elections with respect to this matter.

 

Voting Record:

 

Motion to Approve part a).

 

Motion Passed

 

YEAS: J. Morgan, V. Ridley, H.L. Usher (3)

 

Motion to Approve part b).

 

Motion Passed

 

YEAS: J. Morgan, V. Ridley (2)

 

NAYS: H.L. Usher (1)

 


 

III.

SCHEDULED ITEMS

 

8.

STAFF REPORT - Apportionment of Taxes

 

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the taxes on the blocks of land described in the Schedules appended to the staff report dated July 19, 2016 BE APPORTIONED as indicated on those Schedules, pursuant to Section 356 of the Municipal Act, 2001; it being noted that there were no members of the public in attendance at the public hearing associated with this matter, to speak before the Corporate Services Committee.

 

Voting Record:

 

Motion to Approve the recommendation as noted above.

 

Motion Passed

 

YEAS: J. Morgan, V. Ridley, H.L. Usher (3)

 

Motion to Open the public participation meeting.

 

Motion Passed

 

YEAS: J. Morgan, V. Ridley, H.L. Usher (3)

 

Motion to Close the public participation meeting.

 

Motion Passed

 

YEAS: J. Morgan, V. Ridley, H.L. Usher (3)

 

IV.

ITEMS FOR DIRECTION

 

9.

PUBLIC SUBMISSION - 2015 Reserve/Reserve Fund Balances

 

That the communication dated June 17, 2016, from Mr. J. Helmer, Chair, Middlesex-London Board of Health, with respect to the Middlesex-London Board of Health 2015 Reserve/Reserve Fund Balances, BE RECEIVED.

 

Motion Passed

 

YEAS: J. Morgan, V. Ridley, H.L. Usher (3)

 

10.

Advisory Committee on the Environment

 

That the following BE APPOINTED to the Advisory Committee on the Environment for the term ending February 28, 2019:

 

Non-Voting:

Carrie Warring - Middlesex-London Health Unit

 

Voting:

Robyn Harvey - Thames River Ecological Association

 

Allan Tipping – Member-at-Large

 

Voting Record:

 

Motion to Approve the appointments of C. Warring and R. Harvey.

 

Motion Passed

 

YEAS: J. Morgan, V. Ridley, H.L. Usher (3)

 


 

Motion to Approve the appointment of A. Tipping.

 

Motion Passed

 

YEAS: J. Morgan, V. Ridley, H.L. Usher (3)

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

11.

Corporate Services Committee Deferred Matters List

 

That the Deferred Matters List BE RECEIVED, subject to the removal of Items 1.11 and 1.14.

 

Motion Passed

 

YEAS: J. Morgan, V. Ridley, H.L. Usher (3)

 

VI.

CONFIDENTIAL

 

(See Confidential Appendix to the 17th Report of the Corporate Services Committee enclosed for Members only.)

 

The Corporate Services Committee convened in camera from 1:21 PM to 3:23 PM after having passed a motion to do so, with respect to the following matters:

 

C-1.

A matter pertaining to personal matters about an identifiable individual, including communications necessary for that purpose, as it relates to interviews for nomination to the London Hydro Inc. Board of Directors.

 

C-2.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition and disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land and disposition; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition and disposition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition and disposition.

 

C-3.

A matter pertaining to personal matters involving identifiable individuals who are municipal employees with respect to employment related matters and advice and recommendations of officers of the Corporation including communications necessary for that purpose.

 

C-4.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a lease of office space; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed  of land; commercial and financial information supplied in confidence pertaining to the proposed disposition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed lease that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed disposition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed lease of office space.

 

C-5.

A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to one of the Corporation’s associations or unions and litigation or potential litigation, including matters before administrative tribunals affecting the municipality and advice which is the subject of solicitor client privilege, including communications necessary for that purpose.

 

VII.

ADJOURNMENT

 

              The meeting adjourned at 3:33 PM.

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