<A>

12TH REPORT OF THE

 

Civic Works Committee

 

meeting held on July 17, 2017, commencing at 12:01 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Councillor M. van Holst (Chair); Mayor M. Brown; Councillors B. Armstrong, V. Ridley and P. Squire and J. Martin (Secretary).

 

ABSENT:  Councillor P. Hubert.

 

ALSO PRESENT:  Councillors J. Helmer, T. Park, S. Turner, H. L. Usher and J. Zaifman; T. Copeland, A. Drost, A. Dunbar, A. Macpherson, D. MacRae, S. Maguire, S. Mathers, C. McIntosh, K. Oudekerk, M. Ribera, L. Rowe, K. Scherr, E. Soldo and J. Stanford.

 

 

I.

CALL TO ORDER

 

1.

Disclosures of Pecuniary Interest

 

That it BE NOTED that Councillor V. Ridley declared a pecuniary interest in clause 22 of this Report, having to do with the Ontario Power Generation's Proposed Nuclear Waste Repository by indicating that she owns property in the area.

 

II.

CONSENT ITEMS

 

2.

STAFF REPORT - Amendments to the Traffic and Parking By-law

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to amendments to the Traffic and Parking By-law (PS-113):

 

a)         the proposed by-law, appended to the staff report dated July 17, 2017 as Appendix 'A', BE INTRODUCED at the Municipal Council meeting to be held on July 25, 2017 for the purpose of amending the Traffic and Parking By-law (PS-113);

 

b)         the proposed by-law, appended to the staff report dated July 17, 2017 as Appendix 'B', BE INTRODUCED at the Municipal Council meeting to be held on July 25, 2017 for the purpose of amending the Traffic and Parking By-law (PS-113) in order to implement ‘No Stopping Anytime’ zones in the vicinity of the London International Airport for Airshow London 2017 from September 22 to September 24; and,

 

c)         the proposed by-law, appended to the staff report dated July 17, 2017 as Appendix 'C', BE INTRODUCED at the Municipal Council meeting to be held on July 25, 2017 for the purpose of amending the Traffic and Parking By-law (PS-113) in order remove the ‘No Stopping Anytime’ zones previously approved for Airshow London 2017.  (2017-T08)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

 

3.

STAFF REPORT - Legal Limit Transfer - Wonderland Road South and Colonel Talbot Road

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the coordination with the Ministry of Transportation Ontario (MTO) on Wonderland Road South and Colonel Talbot Road in the area of Highway 402:

 

a)         part of Wonderland Road South extending from approximately 275 metres south of Highway 402 to approximately 475 metres north of the Highway 402 including the structure over Highway 402 and the structure over Dingman Creek lying north of Highway 402 and designated 6-BR-08 BE DECLARED SURPLUS to the needs of the City and BE TRANSFERRED to the Ministry of Transportation;

 

b)         the portions of Colonel Talbot Road extending approximately 400 metres south of Highway 402 and approximately 350 metres north of Highway 402 BE DECLARED SURPLUS to the needs of the City and BE TRANSFERRED to the Ministry of Transportation; and,

 

c)         the proposed by-law, appended to the staff report dated July 17, 2017 as Appendix 'A', BE INTRODUCED at the Municipal Council meeting to be held on July 25, 2017 for the purpose of  approving the legal transfer of lands to the Ministry of Transportation.  (2017-L07)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

 

4.

STAFF REPORT - Sunningdale Road Improvements Detailed Design and Tendering Appointment of Consulting Engineer

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for the Sunningdale Road Project:

 

a)         AECOM Canada Ltd. BE APPOINTED Consulting Engineers for the detailed design and tendering for the project at an upset amount of $767,745.00,  excluding H.S.T., in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;

 

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated July 17, 2017 as Appendix 'A';

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and, 

 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, including Esso Imperial Oil and Hydro One Network Inc. - related agreements, if required, to give effect to these recommendations.   (2017-A05)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

 

5.

STAFF REPORT - Appointment of Consulting Engineers Infrastructure Renewal Program 2017-2019

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of Consulting Engineers for the 2017-2019 Infrastructure Renewal Program:

 

a)         the following consulting engineers BE AUTHORIZED to carry out consulting services for the projects, at the upset amounts identified below, in accordance with the estimate on file, and in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy:

 

i)              AECOM Canada Ltd. BE AUTHORIZED to carry out the contract administration services, including geotechnical services for the Clean Water and Wastewater Stimulus funded Contract 19, Elworthy Ave and Franklin Ave Reconstruction project in the total amount of $234,410.00, including contingency, excluding H.S.T.;

 

ii)             Ricor Engineering Ltd. BE AUTHORIZED to carry out the contract administration services, including geotechnical services for the Clean Water and Wastewater Stimulus funded Contract 20 project, Grosvenor Street Reconstruction in the total amount of $209,000.00, including contingency, excluding H.S.T.;

 

b)         the following consulting engineers BE AUTHORIZED to carry out consulting services for the projects, at the upset amounts identified below, in accordance with the estimate on file, and in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy:

 

i)          Archibald, Gray and McKay Engineering Ltd. BE AUTHORIZED to carry out the contract administration services, including geotechnical services for the 2017 Infrastructure Renewal Program funded Contract 16 project, Green Valley Road Reconstruction in the total amount of $157,280.00, including contingency, excluding H.S.T.;

 

ii)         Stantec Consulting Ltd. BE APPOINTED Consulting Engineers to complete the pre-design and detailed design of Clean Water and Wastewater Stimulus funded Contract 1, Wistow Street reconstruction from Oxford Street to Landor Street, in the total amount of $228,138.00, including contingency, excluding H.S.T.;

 

iii)        Spriet Associates London Ltd. BE APPOINTED Consulting Engineers to complete the pre-design and detailed design of Clean Water and Wastewater Stimulus funded Contract 2, Highway Avenue and Lambeth Avenue reconstruction from Wharncliffe Road to Edward Street, in the total amount of $257,620.00, including contingency, excluding H.S.T.;

 

iv)        AECOM Canada Ltd. BE APPOINTED Consulting Engineers to complete the pre-design and detailed design of Clean Water and Wastewater Stimulus funded Contract 3, Waterloo Street reconstruction from Oxford Street to Grosvenor Street, in the total amount of $191,712.00, including contingency, excluding H.S.T.;

 

v)         R.V. Anderson Associates Ltd. BE APPOINTED Consulting Engineers to complete the pre-design and detailed design of the Clean Water and Wastewater Stimulus funded Contract 4, Talbot Street North reconstruction from Victoria Street to Huron Street, in the total amount of $182,210.00, including contingency, excluding H.S.T.;

 

vi)        GM Blueplan Engineering BE APPOINTED Consulting Engineers to complete the pre-design and detailed design 2018 Clean Water and Wastewater Stimulus funded Contract 5, Chippendale Crescent reconstruction, in the total amount of $223,862.00, including contingency, excluding H.S.T.;

 

vii)       Development Engineering (London) Ltd. BE APPOINTED Consulting Engineers to complete the pre-design, detailed design and construction administration of 2018 Infrastructure Renewal Program funded Contract 6, West Mile Road, North Mile Road, Green Lane and East Mile Road from North Mile Road to Oban Crescent, in the total amount of $411,939.00, including contingency, excluding H.S.T.;

 

viii)      IBI Group BE APPOINTED Consulting Engineers to complete the pre-design, detailed design and construction administration of 2018 Infrastructure Renewal Program funded Contract 7, Talbot Street South reconstruction from Fullarton Street to Kent Street, in the total amount of $435,855.00, including contingency, excluding H.S.T.;

 

 

ix)        Dillon Consulting Ltd. BE APPOINTED Consulting Engineers to complete the Storm Sewer and Water Supply Servicing Study of 2018 Infrastructure Renewal Program funded Assignment 8, Dundas Street/Clarke Road/Wavell Street/Pottersburg Creek area, in the total amount of $224,928.00, including contingency, excluding H.S.T.;

 

x)         Archibald, Gray and McKay Engineering Ltd. BE APPOINTED Consulting Engineers to complete the pre-design and detailed design of 2019 Infrastructure Renewal Program funded Contract A, Egerton Street reconstruction Phase 2 from Pine Street to Hamilton Road, in the total amount of $334,401.00, including contingency, excluding H.S.T.;

 

c)         the financing for the projects identified in a) and b) above, BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated July 17, 2017 as Appendix ‘A’;

 

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

 

e)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with each Consultant for the respective project; and,

 

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. 

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

 

6.

STAFF REPORT - Appointment of Consulting Engineer for Various Technical Studies as Part of the Environmental Assessment Process for the Proposed Expansion of the W12A Landfill Site

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for some of the technical studies required as part of the Environmental Assessment process for the proposed expansion of the W12A Landfill:

 

a)         Golder Associates Ltd. BE APPOINTED to carry out the various technical studies required as part of the Individual Environmental Assessment process for the proposed expansion of the W12A Landfill, in the total amount of $290,520.00, in accordance with the estimate on file, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

 

b)         the financing for the work identified in a), above, BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated July 17, 2017 as Appendix 'A';

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

 

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-E07A)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

 

7.

STAFF REPORT - Material Recovery Facility Installation - Anti-Skid Walkway with Guardrails

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated July 17, 2017 with respect to the installation of an anti-skid walkway with guardrails at the Material Recovery Facility, BE RECEIVED for information; it being noted that the final contractor cost for repair was $94,000.00, excluding H.S.T. (2017-A20)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

 

8.

STAFF REPORT - Downsizing Water Meters

 

That the matter of downsizing water meters BE REFERRED to the Civic Administration for review and report back to the Civic Works Committee with respect to options that will allow people to right size water meters on their property.  (2017-E08)

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley (4)

 

NAYS: P. Squire (1)

 

9.

STAFF REPORT - Appointment of Consulting Engineers Growth Management Implementation Strategy Southwest Sanitary Servicing Projects

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of consulting engineers for the following Growth Management Implementation Strategy (GMIS) projects:

 

a)         AECOM Canada Ltd. BE APPOINTED Consulting Engineers to complete the pre-design and detailed design for the Phase 3 Southwest Area Trunk Sanitary Sewer in accordance with the estimate, on file, at an upset amount of $361,624.00, including 10% contingency, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

 

b)         AECOM Canada Ltd. BE APPOINTED Consulting Engineers to complete the construction administration for the Exeter Road Sanitary Sewer in accordance with the estimate, on file, at an upset amount of $200,937.00, including 10% contingency, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

 

c)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated July 17, 2017 as Appendix 'A';

 

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

e)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a  formal contract; and,

 

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-D22)

 

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

 

10.

STAFF REPORT - High Speed Rail

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the High Speed Rail initiative:

 

a)            the implementation of a High Speed Rail Link between Windsor and Toronto BE ENDORSED as a priority for the City of London;

 

b)            an integrated multimodal transportation mobility hub BE CONSIDERED for Downtown London which will integrate the Provincial High Speed Rail station with rapid transit, local transit, VIA Rail and other transportation providers; and,

 

c)            the Mayor BE REQUESTED to submit a letter to the Premier of Ontario and the Minister of Transportation reaffirming the City of London's support of the High Speed Rail initiative and that the letter be circulated to the Federal and Provincial Party Leaders, Federal Minister of Transport, Federal Minister of Infrastructure and Communities, and London Members of Parliament and Provincial Parliament.  (2017-T10)

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

 

11.

STAFF REPORT - Appointment of Consulting Engineer - Design and Construction Administration Services – Pottersburg - Vauxhall Wastewater Treatment Plants Interconnection Project

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the assignment of consulting services for the design and construction administration for the Pottersburg – Vauxhall Interconnection project:

 

a)         AECOM Canada Ltd. BE APPOINTED Consulting Engineers in the amount of $479,956.35, including 20% contingency, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (e) of the City of London’s Procurement of Goods and Services Policy;

 

b)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated July 17, 2017 as Appendix 'A';

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a  formal contract; and,

 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-E08)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

 

12.

STAFF REPORT - Comments on Environmental Bill of Rights Registry – Discussion Paper: Addressing Food and Organic Waste in Ontario

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the support of the Director, Environment, Fleet and Solid Waste, the comments and discussion appended to the staff report dated July 17, 2017 as Appendix ‘A’, BE ENDORSED and BE SUBMITTED to the Ministry of Environment and Climate Change’s Environmental Bill of Rights Registry posting (EBR 013-0094) titled Discussion Paper: Addressing Food and Organic Waste in Ontario. (2017-E07)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

 

13.

STAFF REPORT - Water and Erosion Control Infrastructure (WECI) Program: 2017 Provincially-Approved Project Funding (Sole Sourced)

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to City of London’s contribution to infrastructure funded through the Ministry of Natural Resources and Forestry’s Water and Erosion Control Infrastructure capital cost share program:

 

a)         the Upper Thames River Conservation Authority BE AUTHORIZED to carry out the following projects in concert with the City in the total amount of $640,000.00, including contingency, excluding H.S.T.; it being noted that the requirements of this provincial funding program are unique, in that only conservation authorities can apply, requiring 14.3.a) of the Procurement of Goods and Services Policy:

 

i)              Dam Safety Studies Phase 1 Scoping;

 

ii)             Fanshawe Dam Phase 4 & 5 Paint and Concrete Repairs;

 

iii)            West London Dyke Phase 4 Design;

 

iv)           West London Dyke Erosion Control EA;

 

v)            Broughdale Dyke EA;

 

vi)           Riverview Dyke EA;

 

vii)          London Dykes Hazard Tree Removals Phase 3; and,

 

viii)       Fanshawe Dam Electrical Rewiring;

 

b)         the financing for this work BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated July 17, 2017 as Appendix 'A'; and,

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work.  (2017-E21)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

 

14.

STAFF REPORT - Shift Rapid Transit Additional Engineering and Legal Survey

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the additional engineering and legal survey required for Shift Rapid Transit:

 

a)         the fees for Callon Dietz Inc., BE INCREASED in the amount of $118,910.00, from $167,750.00, to a total of $286,660.00, excluding H.S.T., in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy;  

 

 

b)         the fees for Archibald, Gray and McKay Ltd., BE INCREASED in the amount of $89,925.00 from $190,190.00, to a total of $280,115.00, excluding H.S.T., in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy;  

 

c)         the financing for these assignments BE APPROVED as set out in the Source of Financing Report appended to the staff report dated July 17, 2017 as Appendix 'A'; and,

 

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project.  (2017-T10)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

 

15.

STAFF REPORT - 2017  Ontario Municipal Commuter Cycling (OMCC) Program

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the 2017 Ontario Municipal Commuter Cycling (OMCC) Program:

 

a)         the list of projects set appended to the staff report dated July 17, 2017 as Appendix 'B' BE SUPPORTED for application to the OMCC program;

 

b)         the draft proposed by-law, appended to the staff report dated July 17, 2017 as Appendix 'A', BE INTRODUCED at the Municipal Council meeting to be held July 25, 2017 to:

 

i)          authorize and approve the Ontario Municipal Commuter Cycling (OMCC) Program 2017 Application Declaration attached as Schedule ‘A’ to the draft proposed by-law; and,

 

ii)         authorize the Mayor and the City Clerk to execute the Declaration authorized and approved in b) i) above; and,

 

c)         the Civic Administration BE DIRECTED to take all necessary steps to submit the City of London’s application for OMCC funding in advance of the program deadline of August 18, 2017.  (2017-T05)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

 

16.

7th Report of the Transportation Advisory Committee

 

That the 7th Report of the Transportation Advisory Committee, from its meeting held on June 27, 2017, BE RECEIVED.

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

 

17.

2nd Report of the Waste Management Working Group

 

That the 2nd Report of the Waste Management Working Group, from its meeting held on June 27, 2017, BE RECEIVED.

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

 

 

 

 

18.

7th Report of the Cycling Advisory Committee

 

That the 7th Report of the Cycling Advisory Committee, from its meeting held on June 21, 2017, BE RECEIVED.

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

 

III.

SCHEDULED ITEMS

 

None.

 

IV.

ITEMS FOR DIRECTION

 

19.

COUNCILLOR SUBMISSION - J. Zaifman - Hydro One Beautification Fund

 

That the Civic Administration BE REQUESTED to contact Hydro One with respect to the utilization of funds to revitalize the South East Area and report back to the Civic Works Committee.  (2017-E04)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

20.

Deferred Matters List

 

That the Civic Works Committee Deferred Matters List, as at June 13, 2017, BE RECEIVED.

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, P. Squire (3)

 

21.

(ADDED) – COUNCIL MEMBER SUBMISSION – Deferral of Tree Cutting on Trowbridge Avenue

 

That NO ACTION BE TAKEN at this time to install sidewalks on Trowbridge Avenue, so that the removal of trees for construction purposes can be avoided, recognizing that some trees will still need to be removed for safety reasons due to their condition; it being noted that the Civic Works Committee received the attached presentation from S. Mathers, Director, Water and Wastewater with respect to this matter.  

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, V. Ridley, P. Squire (4)

 

NAYS: B. Armstrong (1)

 

22.

(ADDED) PUBLIC SUBMISSION - F. Fernandez - Ontario Power Generation's Proposed Nuclear Waste Repository

 

That the submission dated June 21, 2017, from F. Fernandez with respect to the Ontario Power Generation's Proposed Nuclear Waste Repository, BE REFERRED to the next meeting of the Civic Works Committee.

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Squire (4)

 

23.

(ADDED) COUNCILLOR SUBMISSION -  B. Armstrong

 

That it BE NOTED that Councillor B. Armstrong congratulated and thanked the Civic Administration for the roadwork construction in East London; it being noted that he advised that he has received positive feedback from the residents with respect to this matter.

 

VI.

ADJOURNMENT

 

The meeting adjourned at 1:55 PM.

 

 

 

 

No Item Selected