Corporate Services Committee

Report

Meeting #:15th Meeting of the Corporate Services Committee
Date:
-
Location:
Council Chambers
PRESENT:
  • Councillors J. Morgan (Chair),
  • P. Van Meerbergen,
  • A. Kayabaga,
  • S. Hillier,
  • and Mayor E. Holder
ABSENT:
  • J. Helmer
ALSO PRESENT:
  • Councillors M. van Holst and S. Lewis; M. Hayward, A.L. Barbon, B. Card, I. Collins, B. Coxhead, J. Davies, J. Edmonds, L. Hamer, R. Lamon, L. Livingstone, J. Millson, K. Murray, J. Senese, S. Spring, B. Warner, B. Westlake-Power and P. Yeoman.

    The meeting is called to order at 10:08 AM.


That it BE NOTED that Councillor J. Morgan discloses a pecuniary interest in items 5.3 and 6.1, both related to the London Hydro Inc. Board of Directors, by indicating that a candidate is directly involved with his employment at Western University.

  • Moved by:S. Hillier
    Seconded by:P. Van Meerbergen

    That Items 2.1 to 2.6 BE APPROVED.


    Yeas: (4)S. Hillier, A. Kayabaga, P. Van Meerbergen, and J. Morgan
    Absent: (2)E. Holder, and J. Helmer

    Motion Passed (4 to 0)
  • Moved by:S. Hillier
    Seconded by:P. Van Meerbergen

    That on the recommendation of the Managing Director, Corporate Services & City Treasurer, Chief Financial Officer, the Civic Administration BE AUTHORIZED to adjust the growth component of the capital budget to reflect the 2019 funding requirements, consistent with the approved 2019 Development Charges Study; it being noted that funding requirements in 2020 and beyond, as identified in the 2019 Development Charges Study, will be included in the 2020-2023 Multi-Year Budget.



    Motion Passed
  • Moved by:S. Hillier
    Seconded by:P. Van Meerbergen

    That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the 2018 Investment Report, dated July 23, 2019:

    a)            the above-noted report, providing a summary of the performance of the City of London’s investment portfolio, BE RECEIVED for information;

    b)            the Investment Policy as appended to the staff report dated July 23, 2019 as Appendix “B”, BE RECEIVED for information; it being noted that the Civic Administration is not recommending any revisions to the Policy; and

    c)            subject to completion of the Civic Administration’s due diligence, the City’s strategy to invest in the One Investment Equity Portfolio offered by CHUMS Financing Corporation and Local Authority Services Ltd. BE ENDORSED.



    Motion Passed
  • Moved by:S. Hillier
    Seconded by:P. Van Meerbergen

    That, on the recommendation of the Managing Director, Corporate Services and City Solicitor, the proposed by-law appended to the staff report dated July 23, 2019 BE INTRODUCED at the Municipal Council meeting on July 30, 2019 to enact a new Council Policy entitled “Contracting for Legal Services”.



    Motion Passed
  • Moved by:S. Hillier
    Seconded by:P. Van Meerbergen

    That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, with the advice of the Manager of Realty Services, with respect to the closed public property, described as Isaac Drive north of Clayton Walk, Part 2 and 3, Reference Plan 33R-20114, containing an area of approximately 3,576 square feet (332.28 square metres), the following actions be taken:

    a) the subject property BE DECLARED SURPLUS; and

    b) the subject property BE TRANSFERRED to 2219008 Ontario Limited.



    Motion Passed
  • Moved by:S. Hillier
    Seconded by:P. Van Meerbergen

    That, on the recommendation of the City Clerk, the City of London Day at the Budweiser Gardens for Canada’s Walk of Fame Hometown Star recognition ceremony for Tessa Virtue and Scott Moir, originally approved by the Municipal Council to be held on August 7, 2019, BE CANCELLED, at the request of Canada’s Walk of Fame.



    Motion Passed
  • Moved by:S. Hillier
    Seconded by:P. Van Meerbergen

    That the communication dated July 15, 2019 from Councillor J. Morgan regarding the Federation of Canadian Municipalities Board of Directors meeting held June May 30-June 2, 2019 in Quebec City, Quebec BE RECEIVED for information.



    Motion Passed
  • Moved by:S. Hillier
    Seconded by:E. Holder

    That the recommendations contained in the amended Tax Adjustment Agenda dated July 23, 2019, BE APPROVED; it being noted that the Application No.'s 2017-175 and 2018-90 for the property known as 234 Dundas Street were removed; it being further noted that there were no members of the public in attendance to speak to the Corporate Services Committee at the public hearing associated with this matter. 


    Yeas: (5)S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, and J. Morgan
    Absent: (1)J. Helmer

    Motion Passed (5 to 0)
  • Moved by:E. Holder
    Seconded by:A. Kayabaga

    That the communication dated July 11, 2019 from Mayor E. Holder with respect to the request for four additional honourees to be recommended at the selection of the Mayor and Council BE REFERRED to the Civic Administration in order to report back to the Corporate Services Committee at a future date with respect to a policy to be introduced to allow for recognitions to commence in January 2020.


    Yeas: (5)S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, and J. Morgan
    Absent: (1)J. Helmer

    Motion Passed (5 to 0)
  • Moved by:A. Kayabaga
    Seconded by:P. Van Meerbergen

    That the Corporate Services Committee Deferred Matters List, as of July 15, 2019, BE RECEIVED.


    Yeas: (4)S. Hillier, A. Kayabaga, P. Van Meerbergen, and J. Morgan
    Absent: (2)E. Holder, and J. Helmer

    Motion Passed (4 to 0)
  • Moved by:S. Hillier
    Seconded by:P. Van Meerbergen

    That the use of the City of London Municipal Council Chambers for a Sovereign's Medal presentation ceremony by the Mayor, to be undertaken at the request of the Governor General, BE APPROVED, in accordance with the communication of the Mayor dated July 18, 2019. 


    Yeas: (5)S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, and J. Morgan
    Absent: (1)J. Helmer

    Motion Passed (5 to 0)
  • Moved by:P. Van Meerbergen
    Seconded by:S. Hillier

    That, on the recommendation of the Corporate Services Committee, the attached proposed by-law BE INTRODUCED at the Municipal Council meeting to be held July 30, 2019 to:

    a)         ratify and confirm the Resolution of the Shareholder of London Hydro Inc., attached as Schedule “A” to the by-law; and

    b)         authorize the Mayor and the City Clerk to execute the Resolution of the Shareholder of London Hydro Inc. attached as Schedule “A” to the by-law;

    it being noted that Sarah Shortreed was selected for appointment to the London Hydro Inc. Board of Directors.


    Yeas: (3)S. Hillier, A. Kayabaga, and P. Van Meerbergen
    Recuse: (1)J. Morgan
    Absent: (2)E. Holder, and J. Helmer

    Motion Passed (3 to 0)
  • That the Corporate Services Committee convene In Closed Session for the purpose of considering:

    6.1        Personal Matter About Identifiable Individual

    A matter pertaining to personal matters about an identifiable individual, including communications necessary for that purpose, as it relates to interviews for nomination to the London Hydro Inc. Board of Directors.  (6.1/15/CSC)



    The Corporate Services Committee convened In Closed Session from 10:09 AM until 11:47 AM.


  • Moved by:A. Kayabaga
    Seconded by:S. Hillier

    That the Corporate Services Committee convene In Closed Session for the purpose of considering:

    6.2        Solicitor-Client Privileged Advice/Litigation/Potential Litigation

    A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to litigation with respect to various personal injury and property damage claims against the City. (6.2/15/CSC)

    6.3       Labour Relations/Employee Negotiations/Solicitor-Client Privileged Advice

    A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regards to one of the Corporation’s unions and advice which is subject to solicitor-client privilege, including communications necessary for that purpose and for the purpose of providing instructions and direction to officers and employees of the Corporation.  (6.3/15/CSC)

    6.4        Land Disposition/Solicitor-Client Privileged Advice/Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

    A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. (6.4/14/CSC)

    6.5       Land Disposition/Solicitor-Client Privileged Advice/Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

    A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. (6.5/15/CSC)

    6.6       Personal Matters/Identifiable Individual/Solicitor-Client Privileged Advice

    A matter pertaining to an identifiable individual; employment-related matter and advice that is subject to solicitor-client privilege. (6.6/15/CSC)

    6.7      (Added) Land Acquisition/Disposition/Solicitor-Client Privileged Advice/Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

    A matter pertaining to the proposed or pending acquisition or disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. (6.7/15/CSC)


    Yeas: (5)S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, and J. Morgan
    Absent: (1)J. Helmer

    Motion Passed (5 to 0)

    The Corporate Services Committee convened In Closed Session from 1:03 PM to 2:36 PM.


The meeting adjourned at 2:37 PM.