Recommendation: That, on the
recommendation of the Managing Director, Environmental and Engineering
Services and City Engineer, the following actions be taken with respect to
the award of contracts for the Elgin Middlesex Pumping Station Upgrades
Project (EW3540):
a) the
bid submitted by Baseline Constructors Inc., 550 Conestogo Rd, Waterloo, ON,
N2L 4E3, at its tendered price of $1,340,067.00 (excluding H.S.T.), for the
Elgin Middlesex Pumping Station Upgrades project, BE ACCEPTED; it being noted
that the bid submitted by Baseline Constructors Inc. was the lowest of eight
bids received and meets the City's specifications and requirements in all
areas;
b) AECOM
(AECOM), 250 York Street, Citi Plaza, Suite 410 London, ON, N6A 6K2, BE
AUTHORIZED to carry out the resident inspection and contract administration
for the said project in accordance with the estimate, on file, at an upset
amount of $120,389.50 (excluding H.S.T.), based upon the Fee Guideline for
Professional Engineering Services recommended by the Ontario Society of
Professional Engineers, and in accordance with Section 15.2 (g) of the City
of London’s Procurement of Goods and Services Policy; it being noted that
this firm completed the engineering design;
c) future
additional annual operating cost savings of $50,000 BE RECOGNIZED as a result
of this project; it being noted that these costs are a result of replacing
older maintenance-prone pumps and equipment with new more energy efficient
pumps and equipment, and will be considered within future Water Operating
Budgets;
d) the
financing for this project BE APPROVED as set out in the Sources of Financing
Report appended to the staff report dated September 23, 2013;
e) the
Civic Administration BE AUTHORIZED to undertake all the administrative acts
that are necessary in connection with this project;
f) the
approval given herein BE CONDITIONAL upon the Corporation entering into a
formal contract or issuing a purchase order for the material to be supplied
and the work to be done relating to this project (Tender 13-73); and,
g) the
Mayor and the City Clerk BE AUTHORIZED to execute any contract or other
documents, if required, to give effect to these recommendations;
it being noted that the Civic Administration
has made an application to the Ontario Power Authority (OPA) in order to be
eligible for funding for this project for the Energy Efficiency Improvements
under the SaveONEnergy Retrofit Program. (2013-L04A)
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