Civic Works Committee

Report

The 2nd Meeting of the Civic Works Committee

Tuesday, February 09, 2021 at 12:00 P.m. - 1:00 P.m.

2021 Virtual Meeting - during the COVID-19 Emergency

City Hall is temporarily closed to the public for in-person attendance at Standing Committees and Council meetings.

Meetings can be viewed via live-streaming on YouTube and the City website.

PRESENT:

• Councillors E. Peloza (Chair),
• J. Helmer,
• M. Cassidy,
• P. Van Meerbergen,
• S. Turner,
• and Mayor E. Holder

ALSO PRESENT:

• J. Bunn, J. Taylor and B. Westlake-Power
    
  Remote Attendance: Councillors S. Hillier, S. Lehman, S. Lewis, P. Squire and M. van Holst; J. Dann, U. DeCandido, A. Dunbar, D. MacRae, S. Maguire, S. Mathers, S. Miller, K. Paleczny (LTC), A. Pascual, J. Raycroft, C. Saunders, K. Scherr, M. Schulthess, J. Stanford, S. Tatavarti and A. Thompson
    
  The meeting was called to order at 12:00 PM; it being noted that the following Members were in remote attendance: Mayor E. Holder, Councillors M. Cassidy, J. Helmer, S. Turner and P. Van Meerbergen

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1.

Disclosures of Pecuniary Interest

Councillor S. Turner discloses a pecuniary interest in Item 2.11 of the 2nd Report of the Civic Works Committee, having to do with the 2020 Drinking Water Annual Report and Summary Report for the City of London Drinking Water System, by indicating that he is an employee of the Middlesex London Health Unit.

2.

Consent

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That Items 2.1 to 2.4, 2.8, 2.9, 2.10, 2.12 and 2.13 BE APPROVED.

  
  

  Yeas: (5)	E. Peloza, P. Van Meerbergen, J. Helmer, M. Cassidy, and S. Turner
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.1

1st Report of the Transportation Advisory Committee

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That the following actions be taken with respect to the 1st Report of the Transportation Advisory Committee, from its meeting held on January 26, 2021:

  a)     the following actions be taken with respect to the Transportation Advisory Committee (TAC) Work Plan:

  i)      the final 2020 TAC Work Plan BE RECEIVED; and,
  ii)     the revised draft 2021 TAC Work Plan, as appended to the Report, BE APPROVED; and,

  b)     clauses 1.1, 1.2, 3.1 to 3.3 and 5.1 to 5.4 BE RECEIVED.

  
  
  
  
  Motion Passed

2.2

Mud Creek Phase 1B Channel Reconstruction: Consultant Appointment for Tendering and Construction Administration

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Managing Director Environmental and Engineering Services and City Engineer, the following actions be taken with respect to staff report dated February 9, 2021, related to the Mud Creek Phase 1B Channel Reconstruction and Consultant Appointment for Tendering and Construction Administration:

  a)     the engineering fees for CH2M Hill Canada Limited Consulting BE INCREASED to prepare a separate tender for the Phase 1B works and to authorize the resident inspection and contract administration for the said project in accordance with the estimates, on file, to an upset amount of $352,370 (excluding HST) from $2,050,998 to a total of $2,403,368, in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

  b)     the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)     the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the work to be done relating to this project; and,

  e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-T06)

  
  
  
  
  Motion Passed

2.3

Carling Creek Stormwater Servicing Master Plan Environmental Assessment Consultant Appointment

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated February 9, 2021 related to the Carling Creek Stormwater Servicing Master Plan Environmental Assessment Consultant Appointment:

  a)     Ecosystem Recovery Inc. BE APPOINTED Consulting Engineers to complete the Carling Creek Stormwater Servicing EA in accordance with the estimate, on file, at an upset amount of $169,334 including 10% contingency, (excluding HST), in accordance with Section 15.2(d) of the City of London’s Procurement of Goods and Services Policy;

  b)     the financing for the project BE APPROVED in accordance with the Sources of Financing Report, as appended to the above-noted staff report;

  c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)     the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-E09)

  
  
  
  
  Motion Passed

2.4

Metamora Stormwater Outfall Replacement Consultant Appointment

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated February 9, 2021, related to the Metamora Stormwater Outfall Replacement Consultant Appointment:

  a)     Ecosystem Recovery Inc. BE APPOINTED Consulting Engineers to complete the detailed design and construction administration for the Metamora stormwater outfall replacement works in accordance with the estimate, on file, at an upset amount of $163,440.00 including 20% contingency, (excluding HST), in accordance with Section 15.2(d) of the City of London’s Procurement of Goods and Services Policy;

  b)     the financing for the project BE APPROVED in accordance with the Sources of Financing Report as appended to the above-noted staff report;

  c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)     the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-D20)

  
  
  
  
  Motion Passed

2.8

Appointment of Consulting Engineer - Cycling Projects Design Assignment 1

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated February 9, 2021, related to the Appointment of a Consulting Engineer for Cycling Projects Design Assignment 1:

  a)     IBI Group Professional Services (Canada) Inc. BE APPOINTED Consulting Engineers to complete the Detailed Design, and Tendering Services in the amount of $241,493.29, (excluding HST), in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;

  b)     the financing for this appointment BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this appointment;

  d)     the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the work; and,

  e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, including rail agreements, if required, to give effect to these recommendations. (2021-T10)

  
  
  
  
  Motion Passed

2.9

Appointment of Consulting Engineer - Cycling Projects Design Assignment 2

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated February 9, 2021, related to the Appointment of a Consulting Engineer for Cycling Projects Design Assignment 2:

  a)     IBI Group Professional Services (Canada) Inc. BE APPOINTED Consulting Engineers to complete the Detailed Design, and Tendering Services in the amount of $257,179.67 (excluding HST), in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;

  b)     the financing for this appointment BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this appointment;

  d)     the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the work; and,

  e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, including rail agreements, if required, to give effect to these recommendations. (2021-T10)

  
  
  
  
  Motion Passed

2.10

RFP 20-61 Supply and Delivery of Combination Sewer Cleaning Truck

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated February 9, 2021 related to RFP 20-61 Supply and Delivery of Combination Sewer Cleaning Truck:

  a)     the submission from Joe Johnson Equipment, 2521 Bowman Street, Innisfil, ON, L9S 3V6, for the supply and delivery of one (1) Combination Sewer Cleaning Truck at a total purchase price of $589,883, (excluding HST), BE ACCEPTED in accordance with Section 12.2 b) of the Goods and Services Policy which states that “Awards under the RFP process require the following approval: Committee and City Council must approve an RFP award for purchases greater than $100,000”;

  b)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these purchases;

  c)     approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval; and,

  d)     the funding for this purchase BE APPROVED as set out in the Source of Financing Report, as appended to the above-noted staff report. (2021-V01)

  
  
  
  
  Motion Passed

2.12

London Community Recovery Network - Ideas for Action by Municipal Council

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated February 9, 2021 related to the London Community Recovery Network Ideas for Action by Municipal Council:

  a)     the implementation plan Focus on actions that get people moving around the core (Idea #2.1), submitted from the London Community Recovery Network and received by Municipal Council BE APPROVED;

  b)     the Civic Administration BE DIRECTED to execute the implementation plan for this idea for action in support of London’s community recovery from COVID-19;

  c)     $330,000 BE APPROVED, as set out in the business case included in Appendix A of the above-noted Report; it being noted that Municipal Council previously authorized $5 million to be contributed to the Economic Development Reserve Fund to support social and economic recovery measures; and,

  d)     the above-noted staff report BE RECEIVED. (2021-R08/S08)

  
  
  
  
  Motion Passed

2.13

Strategic Plan Variance Report

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the staff report dated February 9, 2021 related to the Strategic Plan Progress Variance BE RECEIVED. (2021-C08)

  
  
  
  
  Motion Passed

2.5

Contract Award: Tender No. 21-01 - Downtown Loop and Municipal Infrastructure Improvements Phase 1

• Moved by: E. Holder
  Seconded by: M. Cassidy

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated February 9, 2021 related to Contract Award for Tender No. 21-01 for the Downtown Loop and Municipal Infrastructure Improvements Phase 1:

  a)     the bid submitted by L82 Construction Ltd. at its tendered price of $8,177,280.64 (excluding HST) for the Downtown Loop and Municipal Infrastructure Improvements Phase 1 Project BE ACCEPTED; it being noted that the bid submitted by L82 Construction Ltd. was the lowest of five bids received and meets the City's specifications and requirements in all areas;

  b)     AECOM Canada Ltd., BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $849,690 (excluding HST) in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

  c)     the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  d)     the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;

  e)     the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender 21-01); and,

  f)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-T10)

  
  

  Yeas: (5)	E. Peloza, E. Holder, J. Helmer, M. Cassidy, and S. Turner
  Nays: (1)	P. Van Meerbergen

  
  
  
  Motion Passed (5 to 1)

2.6

New Sidewalks in 2021 Infrastructure Reconstruction Projects

• Moved by: S. Turner
  Seconded by: M. Cassidy

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated February 9, 2021 related to New Sidewalks in 2021 Infrastructure Reconstruction Projects:

  a)     the above-noted staff report BE RECEIVED;

  b)     the requests for delegation by the following individuals, with respect to this matter, BE APPROVED for a future meeting of the Civic Works Committee:

  • R. Standish;
  • D. O’Gorman;
  • L. Dang;
  • T. Hutchinson and P. Cobrin; and
  • G. Pavlov and M. Goltsman

  c)     the communications from the following individuals, with respect to this matter BE RECEIVED:

  • A. Quan-Haase;
  • L. Burns;
  • E. Eastaugh;
  • E. Grosvenor;
  • D. and M. Sheedy;
  • B. and D. McGee;
  • R. Standish;
  • L. Brooke;
  • K. Hesketh;
  • M. Cole;
  • D. Sandic;
  • A. and V. Belecky;
  • D. O'Gorman;
  • L. Dang;
  • C. Gibson;
  • M. and M. Ryan;
  • B. Glushko;
  • P. and D. Hayman;
  • J. Wilk;
  • T. Hutchinson and P. Cobrin;
  • G. Pavlov and M. Goltsman;
  • M. Box;
  • R. and L. Cao;
  • K. and J. Savoy; and,
  • B. Woodley (2021-T04)
  
  

  Yeas: (5)	E. Peloza, P. Van Meerbergen, J. Helmer, M. Cassidy, and S. Turner
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.7

Stopping and Parking Restrictions in Bicycle Lanes

• Moved by: J. Helmer
  Seconded by: M. Cassidy

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated February 9, 2021, BE INTRODUCED at the Municipal Council meeting to be held on February 23, 2021, for the purpose of amending By-law PS-113, being “a by-law to regulate traffic and the parking of motor vehicles in the City of London” to improve motor vehicle restrictions in reserved bicycle lanes. (2021-T08)

  
  

  Yeas: (5)	E. Peloza, P. Van Meerbergen, J. Helmer, M. Cassidy, and S. Turner
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.11

2020 Drinking Water Annual Report and Summary Report for the City of London Drinking Water System

• Moved by: M. Cassidy
  Seconded by: J. Helmer

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated February 9, 2021 with respect to the 2020 Drinking Water Annual Report and Summary Report for the City of London Drinking Water System BE RECEIVED. (2021-E13)

  
  

  Yeas: (4)	E. Peloza, P. Van Meerbergen, J. Helmer, and M. Cassidy
  Recuse: (1)	S. Turner
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (4 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Fleet Electrification Analysis Report - K. Paleczny, London Transit Commission

• Moved by: S. Turner
  Seconded by: J. Helmer

  That the communication, dated January 28, 2021, from K. Paleczny, London Transit Commission, with respect to the Fleet Electrification Analysis Report, BE RECEIVED. (2021-T03)

  
  

  Yeas: (5)	E. Peloza, P. Van Meerbergen, J. Helmer, M. Cassidy, and S. Turner
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That the Civic Works Committee Deferred Matters List, as at February 1, 2021, BE RECEIVED.

  
  

  Yeas: (5)	E. Peloza, P. Van Meerbergen, J. Helmer, M. Cassidy, and S. Turner
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

6.

Adjournment

The meeting adjourned at 1:37 PM.