Community and Protective Services Committee

Report

The 9th Meeting of the Community and Protective Services Committee

Wednesday, August 12, 2020 at 4:00 P.m. - 5:00 P.m.

Virtual Meeting - during the COVID-19 Emergency

City Hall is open to the public, with reduced capacity and physical distancing requirements.

Meetings can be viewed via live-streaming on YouTube and the City website.

PRESENT:

• Councillors S. Lewis (Chair),
• M. van Holst,
• M. Salih,
• and P. Squire

ABSENT:

• S. Hillier
• and Mayor E. Holder

ALSO PRESENT:

• S. Spring, D. Turner, and B. Westlake-Power
  
  Remote attendance: M. Butlin, K. Dickens, R. Hayes, G. Kotsifas, L. Livingstone, D. Popadic, D. Purdy, C. Smith, B. Somers, S. Stafford, T. Wellhauser, R. Wilcox
  
  The meeting was called to order at 4:00 PM; it being noted that the following Members were in remote attendance: Councillors M. Salih and M. van Holst

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: P. Squire
  Seconded by: M. van Holst

  That items 2.2 to 2.4 BE APPROVED.

  
  

  Yeas: (4)	S. Lewis, M. van Holst, M. Salih, and P. Squire
  Absent: (2)	S. Hillier, and E. Holder

  
  Motion Passed (4 to 0)

2.2

Contract Award Recommendations for Skills Advance Ontario (SAO) - Employment Services for the Manufacturing Sector in London

• Moved by: P. Squire
  Seconded by: M. van Holst

  That, on the recommendation of the Acting Managing Director, Housing, Social Services and Dearness Home, with the concurrence of the Director, Financial Services, the following actions be taken with respect to the contract award recommendations for SillsAdvance Ontario (SAO) for employment services for the manufacturing sector in London:

  a)     the Request for Proposal 20-46 BE AWARDED to Fanshawe College of Applied Arts and Technology for a total funding amount of $334,141.84 (excluding applicable taxes), for the pilot project contract term of seven (7) months: it being noted that the proposal submitted by the successful proponent meets the City’s requirements and is in compliance with the City’s Procurement of Goods and Services Policy;

  b)     the above-noted approval BE CONDITIONAL upon The Corporation of the City of London entering into a SkillsAdvance Ontario (SAO) Service Provider Contract with Fanshawe College of Applied Arts and Technology and having a Purchasing Order (PO) relating to the subject matter of this approval;

  c)     the proposed by-law, as appended to the staff report dated August 12, 2020, BE INTRODUCED at the Municipal Council meeting to be held on August 25, 2020, to:

  i)     authorize and approve the revised template SkillsAdvance Ontario (SAO) Service Provider Contract, as appended to the above-noted by-law, between The Corporation of the City of London and a Service Provider;

  ii)     delegate the Managing Director, Housing, Social Services and Dearness Home, and the Acting Managing Director, Housing, Social Services and Dearness Home, or their written delegate, the power to insert the details of the Contract, including the name of the Service Provider and dates into the above-noted Contract and execute the above-noted Contract; and,

  iii)     delegate to the Managing Director, Housing, Social Services and Dearness Home, and the Acting Managing Director, Housing, Social Services and Dearness Home, the power to approve and execute any further Amendments to the above-noted Contract if the Amendments are consistent with the requirements in the Contract, and do not require additional funding or are provided for in the City’s current budget, and that do not increase the indebtedness or contingent liabilities of The Corporation of the City of London; and,

  d)     the Civic Administration BE AUTHOURIZED to undertake all administrative acts that are necessary in connection with this project. (2020-S12)

  
  
  
  Motion Passed

2.3

Strategic Plan Progress Variance 

• Moved by: P. Squire
  Seconded by: M. van Holst

  That, on the recommendation of the City Manager, the Managing Director of Neighbourhood, Children and Fire Services, and the Acting Managing Director, Housing, Social Services and Dearness Home, the staff report dated August 12, 2020, with respect to the Strategic Plan Progress Variance BE RECEIVED. (2020-C08)

  
  
  
  Motion Passed

2.4

Capital Repair and Improvement Program - Approval of Loan Agreement

• Moved by: P. Squire
  Seconded by: M. van Holst

  That, on the recommendation of the Acting Managing Director, Housing, Social Services and Dearness Home, the proposed by-law, as appended to the staff report dated August 12, 2020, BE INTRODUCED at the Municipal Council meeting to be held on August 25, 2020, to:

  a)     approve the Capital Repair and Improvement Loan Agreement, as appended to the above-noted by-law, and satisfactory to the City Solicitor, between The Corporation of the City of London and eligible housing providers; and,

  b)     authorize the Acting Managing Director, Housing, Social Services and Dearness Home or designate, to execute the above-noted Capital Repair and Improvement Loan Agreement. (2020-F11A)

  
  
  
  Motion Passed

2.1

Single Source Procurement - Vehicle Exhaust Capture Systems (VECS) in City of London Fire Stations

• Moved by: M. van Holst
  Seconded by: P. Squire

  That consideration of the single source procurement of a vehicle exhaust capture system in City of London fire stations BE REFERRED to the next meeting of the Community and Protective Services Committee, to be held September 9, 2020, in order for staff to investigate additional options. (2020-V08)

  
  

  Yeas: (4)	S. Lewis, M. van Holst, M. Salih, and P. Squire
  Absent: (2)	S. Hillier, and E. Holder

  
  Motion Passed (4 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: P. Squire
  Seconded by: M. van Holst

  That the Deferred Matters List for the Community and Protective Services Committee, as at July 31, 2020, BE RECEIVED.

  
  

  Yeas: (4)	S. Lewis, M. van Holst, M. Salih, and P. Squire
  Absent: (2)	S. Hillier, and E. Holder

  
  Motion Passed (4 to 0)

6.

Confidential

• Moved by: P. Squire
  Seconded by: M. van Holst

  That the Community and Protective Services Committee convene In Closed Session for the purpose of considering the following:

  6.1.  Personal Matters / Identifiable Individual

  A matter pertaining to personal matters about an identifiable individual, including municipal or local board employees, with respect to the Awarding of the 2020 Queen Elizabeth Scholarships.

  6.2.  Solicitor-Client Privilege / Litigation / Potential Litigation

  A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, litigation and potential litigation and directions and instructions to officers and employees or agents of the municipality with respect to the construction contract and construction of the East Lions Community Centre.

  
  Motion Passed

  The Community and Protective Services Committee convened, In Closed Session, from 4:27 PM to 4:41 PM.

  
  

7.

Adjournment

The meeting adjourned at 4:43 PM.