Strategic Priorities and Policy Committee

Report

Meeting #:	7th Meeting of the Strategic Priorities and Policy Committee
Date:	Monday, March 04, 2019 at 4:00 P.m. - 5:00 P.m.
Location:	Council Chambers

PRESENT:

• Mayor E. Holder (Chair),
• Councillors M. van Holst,
• S. Lewis,
• M. Salih,
• J. Helmer,
• M. Cassidy,
• P. Squire,
• J. Morgan,
• S. Lehman,
• A. Hopkins,
• P. Van Meerbergen,
• S. Turner,
• E. Peloza,
• A. Kayabaga,
• and S. Hillier

ALSO PRESENT:

• M. Hayward, B. Card, J. Carter, B. Coxhead, S. Datars Bere, J. Fleming, M. Galczynski, M. Johnson, O. Katolyk, S. King, G. Kotsifas, L. Livingstone, D. MacRae, S. Mathers, P. J.P. McGonigle, McKague, J. Millson, D. Mounteer, D. O’Brien, K. Pawelec, D. Purdy, J. Richardson, C. Saunders, M. Schulthess, C. Smith, S. Spring, S. Stafford, J. Stanford, B. Westlake-Power, R. Wilcox and J. Yanchula.

  The meeting is called to order at 4:02 PM.

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1.

Disclosures of Pecuniary Interest

Councillor S. Lehman discloses a pecuniary interest in item 4.5 having to do with the confirmation of appointments to the London Downtown Business Association (LDBA), by indicating he is a member of the LDBA.

2.

Consent

2.1

2019 Assessment Growth Funding Allocation

• Moved by: J. Morgan
  Seconded by: S. Lewis

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:
  
  a)            the 2019 Assessment Growth Funding Allocation staff report dated March 4, 2019 BE RECEIVED for information;
  
  b)            the Assessment Growth Policy appended to the staff report dated March 4, 2019 as Appendix “B” BE RECEIVED by Council for review, in accordance with the requirement for Council review of the Assessment Growth Policy in the first year of a new Council term; it being noted that the Civic Administration is not recommending any revisions to the policy; and, 

  c)              the Civic Administration BE DIRECTED to engage with relevant stakeholders and report back to municipal council on the feasibility of including assessment growth business cases related to poverty and homelessness support services as part of the 2020 Assessment Growth Funding Allocation.

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)

2.2

Response to London Middlesex Housing Corporation (LMHC) Requested Changes to the Articles of Incorporation and PricewaterhouseCoopers Internal Audit Report

• That the following actions be taken with respect to requested changes to the Articles of Incorporation and PricewaterhouseCoopers Internal Audit Report for London Middlesex Housing Corporation:

  a)             on the recommendation of the Managing Director, Housing, Social Services and Dearness Home, the Civic Administration’s response to London Middlesex Housing Corporation’s (LMHC) requested changes to their Articles of Incorporation and PricewaterhouseCooper’s Internal Audit Report, dated March 4, 2019, BE RECEIVED for information;

  b)             the attached presentation from J. Browne, S. Quigley and M. Allen Easton, London & Middlesex Community Housing, with respect to this matter, BE RECEIVED; and,

   c)             to ensure it is maximizing its investment in housing, civic administration BE DIRECTED to undertake a review of the delivery of housing programs and services that are specific to the shareholder agreement between the City and London Middlesex Community Housing Corporation (“LMCH”) as well as the City and Housing Development Corporation, London (“HDC”) to evaluate the current service delivery model, including the relationships, roles and functions of the City and the two housing corporations, including any necessary changes to the shareholder declarations, noting that the review be completed in time to inform the development of the 2020-2023 Multi-Year Budget.

  
  Motion Passed

  Voting Record:

  
  
• Moved by: S. Turner
  Seconded by: E. Peloza

  That the request for delegation status from London & Middlesex Community Housing BE APPROVED to be heard at this time.

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)
• Moved by: M. Cassidy
  Seconded by: S. Lewis

  That the presentation from J. Browne, S. Quigley and M. Allen Easton, London & Middlesex Community Housing BE RECEIVED; and

  the Civic Administration’s response to London Middlesex Housing Corporation’s (LMHC) requested changes to their Articles of Incorporation and PricewaterhouseCooper’s Internal Audit Report BE RECEIVED for information.

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)
• Moved by: J. Morgan
  Seconded by: A. Kayabaga

  To ensure it is maximizing its investment in housing, civic administration BE DIRECTED to undertake a review of the delivery of housing programs and services that are specific to the shareholder agreement between the City and London Middlesex Community Housing Corporation (“LMCH”) as well as the City and Housing Development Corporation, London (“HDC”) to evaluate the current service delivery model, including the relationships, roles and functions of the City and the two housing corporations, including any necessary changes to the shareholder declarations, noting that the review be completed in time to inform the development of the 2020-2023 Multi-Year Budget.

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)

3.

Scheduled Items

3.1

Council's Strategic Plan 2019-2023: Draft Outcomes, Expected Results, Strategies, Metrics, Targets and Preliminary Cost Estimates

• That, in consideration of the community input gathered and outlined in the staff report dated March 4, 2019, the following actions be taken with respect to Council’s Strategic Plan 2019-2023:

  a)            the following vision statement BE APPROVED for the 2019-2023 Strategic Plan, “A leader in commerce, culture, and innovation - our region’s connection to the World”;

  b)            the following proposed mission statement BE APPROVED for the 2019-2023 Strategic Plan, "A responsive and modern public service partner that fosters change to build a better London for all";

  c)            the following proposed values BE APPROVED for the 2019-2023 Strategic Plan, “Good governance, driven by community, acting with compassion, moving forward through innovation";

  d)            the Civic Administration BE DIRECTED to work with the London Abused Women’s Centre, in follow-up to the attached letter of March 4th, to add a draft outcome and strategies to support  efforts to reduce violence against women in our community and support victims of violence, for council’s consideration in the Strategic Plan discussion at Strategic Priorities and Policy Committee, on March 25th, 2019;

  it being noted that the attached presentation from the Managing Director, Neighbourhood, Children & Fire Services was received; it being further noted the communication dated February 19, 2019 from M. Powell, President & CEO, F. Galloway, Chair BTTR, Community Mobilization Committee and G. Playford, Board Chair, London Community Foundation, and the communication dated February 26, 2019 from M. Laliberte, Acting Executive Director, Neighbourhood Legal Services, Co-Chair of London Community Advocates Network and J. Thompson, Executive Director, LIFE*SPIN, Co-Chair of London Community Advocates Network, with respect to this matter were received.

  
  Motion Passed

  Voting Record:

  
  
• Moved by: J. Morgan
  Seconded by: M. Cassidy

  That the following vision statement BE APPROVED for the 2019-2023 Strategic Plan:

  "A leader in commerce, culture, and innovation - our region’s connection to the World".

  
  

  Yeas: (12)	Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, P. Van Meerbergen, E. Peloza, and S. Hillier
  Nays: (2)	A. Hopkins, and A. Kayabaga
  Absent: (1)	S. Turner

  
  Motion Passed (12 to 2)
• Moved by: J. Helmer
  Seconded by: S. Lewis

  That the following proposed mission statement BE APPROVED for the 2019-2023 Strategic Plan:

  "A responsive and modern public service partner that fosters change to build a better London for all."

  
  

  Yeas: (11)	Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, and A. Kayabaga
  Nays: (4)	P. Van Meerbergen, S. Turner, E. Peloza, and S. Hillier

  
  Motion Passed (11 to 4)
• Moved by: M. Cassidy
  Seconded by: A. Hopkins

  That the following proposed values BE APPROVED for the 2019-2023 Strategic Plan:

  “Good governance, driven by community, acting with compassion, moving forward through innovation.”

  
  

  Yeas: (14)	Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, E. Peloza, A. Kayabaga, and S. Hillier
  Nays: (1)	S. Turner

  
  Motion Passed (14 to 1)
• Moved by: S. Lewis
  Seconded by: M. Salih

  That staff be directed to work with the London Abused Women’s Centre, in follow-up to the attached letter of March 4^th, to add a draft outcome and strategies to support  efforts to reduce violence against women in our community and support victims of violence, for council’s consideration in the Strategic Plan discussion at SPPC on March 25^th, 2019.

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)

3.2

Core Area Informed Response - Pilot Update Report

• Moved by: S. Lewis
  Seconded by: M. Cassidy

  That, on the recommendation of the City Manager, the following actions be taken with respect to London’s Core Area Informed Response:
  
  a)          the report, dated February 2019, entitled “London’s Core Area Informed Response - A Report on the First 90 Days” BE RECEIVED; and,
  
  b)          the Civic Administration BE DIRECTED to take the actions necessary to implement the Coordinated Informed Response in 2019, and on a go-forward basis, subject to the necessary budget approvals;

  it being noted that the attached presentation from the City Manager and the Manager, Strategic Initiatives, Homeless Prevention and Housing was received.

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)

4.

Items for Direction

4.1

1st Report of the Governance Working Group

• Moved by: J. Morgan
  Seconded by: M. van Holst

  That the following actions be taken with respect to the 1st Report of the Governance Working Group from its meeting held on January 14, 2019:
  
  a)         the City Clerk BE DIRECTED to make the appropriate arrangements to schedule future meetings of the Governance Working Group (GWG) to be held on Mondays on which a Strategic Priorities and Policy Committee meeting is scheduled to be held, commencing at 2:00 PM, when required;
  
  b)         the Municipal Council resolution dated December 19, 2018 regarding a communication from Councillor M. van Holst with respect to Council expense restrictions BE REFERRED to a future meeting of the Governance Working Group to provide Councillor M. van Holst with an opportunity to speak to the matter;
  
  c)         the Municipal Council resolution dated December 19, 2018 regarding a communication from Councillor M. van Holst with respect to Council policy for debate at standing committee meetings BE REFERRED to a future meeting of the Governance Working Group to provide Councillor M. van Holst with an opportunity to speak to the matter;
  
  d)         the City Clerk BE REQUESTED to bring forward to a future meeting of the Governance Working Group (GWG) a report on processes other municipalities undertake to recruit and appoint members of the public to boards and commissions at the beginning of a Council term; it being noted that the GWG received the Municipal Council resolution dated December 6, 2018 regarding this matter; and
  
  e)         clauses 1.1, 1.2, 2.1, 2.2 and 3.2 BE RECEIVED for information.

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)

4.2

Resignation from Councillor A. Kayabaga from the London Public Library Board and the Elgin Area Primary Water Supply Board

•  

  That the following actions be taken with respect to the resignation of Councillor A. Kayabaga from the London Public Library Board and the Elgin Area Primary Water Supply System Joint Board of Management:

  a)         the above-noted resignations BE ACCEPTED;

  b)         Councillor  S. Lewis BE APPOINTED to the London Public Library Board, for the term ending November 15, 2022; and

  c)         Councillor S. Lehman BE APPOINTED as an Alternate member to the Elgin Area Primary Water Supply System Joint Board of Management, for the term ending November 15, 2022.

  
  Motion Passed

  Voting Record:

  
  
• Moved by: M. Cassidy
  Seconded by: P. Van Meerbergen

  That the following actions be taken with respect to the resignation of Councillor A. Kayabaga from the London Public Library Board and the Elgin Area Primary Water Supply System Joint Board of Management:

  a)    the resignations BE ACCEPTED;

   

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)
• Moved by: P. Squire
  Seconded by: M. Salih

  b)    Councillor S. Lewis BE APPOINTED to the London Public Library Board, for the term ending November 15, 2022;

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)
• Moved by: S. Lehman
  Seconded by: A. Hopkins

  c)    Councillor S. Lehman BE APPOINTED as an Alternate member to the Elgin Area Primary Water Supply System Joint Board of Management, for the term ending November 15, 2022.

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)

4.3

Request for a Shareholder's Meeting - Housing Development Corporation, London

• Moved by: S. Turner
  Seconded by: M. Cassidy

  That the following actions be taken with respect to the 2018 Annual General Meeting of the Shareholder for the Housing Development Corporation, London:

  a)         the 2018 Annual General Meeting of the Shareholder for the Housing Development Corporation, London BE HELD at a meeting of the Strategic Priorities and Policy Committee on June 24, 2019, for the purpose of receiving the report from the Board of Directors of the Housing Development Corporation, London in accordance with the Shareholder Declaration and the Business Corporations Act, R.S.O. 1990, c. B.16; and

  b)         the City Clerk BE DIRECTED to provide notice of the 2018 Annual Meeting to the Board of Directors for the Housing Development Corporation, London and to invite the Chair of the Board and the Executive Director of the Housing Development Corporation, London to attend at the Annual Meeting and present the report of the Board in accordance with the Shareholder Declaration; and,

  c)         the request for the Shareholder to reappoint D. Brouwer and L. Stevens as Board Members, Class 1, BE RATIFIED at the above-noted annual meeting of the Sole Shareholder;

  it being noted that the Strategic Priorities and Policy Committee received a communication dated February 12, 2019 from S. Giustizia, President & CEO, Housing Development Corporation, London with respect to this matter.

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)

4.4

Confirmation of Appointment to the Old East Village Business Improvement Area

• Moved by: J. Helmer
  Seconded by: M. Salih

  That Robert Campbell BE APPOINTED to the Old East Village Business Improvement Area Board of Management until April 2019 or until the successors are appointed.

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)

4.5

Confirmation of Appointments to the London Downtown Business Association Board of Directors

• Moved by: P. Squire
  Seconded by: S. Lewis

  That consideration of appointments to the London Downtown Business Association Board of Directors, as outlined on the correspondence dated January 31, 2019 with respect to this matter, BE DEFERRED to a future meeting of the Strategic Priorities and Policy Committee.

  
  

  Yeas: (10)	Mayor E. Holder, M. van Holst, S. Lewis, J. Helmer, P. Squire, J. Morgan, A. Hopkins, P. Van Meerbergen, E. Peloza, and S. Hillier
  Nays: (4)	M. Salih, M. Cassidy, S. Turner, and A. Kayabaga
  Recuse: (1)	S. Lehman

  
  Motion Passed (10 to 4)

4.6

Request for Rapid Transit and Other Transportation Seeking Public Transit Infrastructure Stream (PTIS) Funding be Directed to the Strategic Priorities and Policy Committee

• That the following actions be taken with respect to Rapid Transit and other transportation projects related to the Public Transit Infrastructure Stream (PTIS) funding:

  a)         the Civic Administration BE DIRECTED to:

  i)          consign to meetings of the Strategic Priorities and Policy Committee (SPPC) all major Bus Rapid Transit (BRT) related matters, including but not limited to reports, presentations and Councillor submissions that have regard to Rapid Transit or any project seeking funding through the $204 million allocated to London under the Federal Public Transit Infrastructure Stream (PTIS) and the $170 million Provincial funding commitment, noting that this will not include any related property acquisitions;

  ii)         reports of Rapid Transit Implementation Working Group BE DIRECTED to SPPC; and

  iii)        continue with this practice until such time as council explicitly directs otherwise; and,

  b)         the attached update from the Mayor BE RECEIVED.

  
  Motion Passed

  Voting Record:

  
  
• Moved by: M. Cassidy
  Seconded by: A. Hopkins

  The Civic Administration BE DIRECTED to:
  
  a)       consign to meetings of the Strategic Priorities and Policy Committee (SPPC) all major Bus Rapid Transit (BRT) related matters, including but not limited to reports, presentations and Councillor submissions that have regard to Rapid Transit or any project seeking funding through the $204 million allocated to London under the Federal Public Transit Infrastructure Stream (PTIS) and the $170 million Provincial funding commitment, noting that this will not include any related property acquisitions;
  
  b)       reports of Rapid Transit Implementation Working Group BE DIRECTED to SPPC; and
  
  c)       continue with this practice until such time as council explicitly directs otherwise.

  
  

  Yeas: (13)	M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier
  Nays: (2)	Mayor E. Holder, and P. Van Meerbergen

  
  Motion Passed (13 to 2)
• Moved by: M. van Holst
  Seconded by: S. Hillier

  That the update from the Mayor BE RECEIVED.

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That the Strategic Priorities and Policy Committee recess and reconvene at 8:00 PM, In Closed Session, for the purpose of considering the following:

  6.1                   ADDED - Personal Matters/Identifiable Individual/Solicitor-Client Privileged Advice

  A matter pertaining to personal matters, including information regarding an identifiable individual, with respect to employment-related matters; advice or recommendations of officers and employees of the Corporation, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation; and advice subject to solicitor-client privilege, including communications necessary for that purpose.

  6.2                   ADDED - Personal Matters/Identifiable Individual/Solicitor-Client Privileged Advice

  A matter pertaining to personal matters, including information regarding an identifiable individual, with respect to employment-related matters; advice or recommendations of officers and employees of the Corporation, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation; and advice subject to solicitor-client privilege, including communications necessary for that purpose.

  
  

  Yeas: (15)

  Mayor E. Holder, M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier

  
  Motion Passed (15 to 0)

  The Strategic Priorities and Policy Committee recesses at 7:35 PM, and reconvenes, In Closed Session, from 8:00 PM to 9:12 PM.

  
  

7.

Adjournment

The meeting adjourns at 10:02 PM.