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6TH REPORT OF THE

 

Corporate Services Committee

 

meeting held on February 4, 2014, commencing at 1:07 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Mayor J.F. Fontana (Chair), Councillors J.P. Bryant, B. Polhill, J.B. Swan and H.L. Usher and L. Rowe (Secretary). 

 

ALSO PRESENT:  Councillor J.L. Baechler; A. Zuidema, R. Armistead, B. Baar, J.P. Barber, S. Corman, J.M. Fleming, K. Graham, M. Hayward, G.T. Hopcroft, L. Livingstone, V. McAlea Major, D. Menard, D. Mounteer, M. Ribera, C. Saunders, S. Swance, M. Turner and B. Warner.

 

 

I.

CALL TO ORDER

 

1.

Disclosures of Pecuniary Interest

 

Recommendation:  That it BE NOTED that no pecuniary interests were disclosed.

 

II.

CONSENT ITEMS

 

2.

Additional Municipal Act Reporting Requirements Due to Implementation of Tangible Capital Assets

 

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the staff report dated February 4, 2014 regarding additional Municipal Act reporting requirements due to implementation of tangible capital assets BE RECEIVED for information.

 

Motion Passed

 

YEAS: J.F. Fontana, J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (5)

 

3.

Licence Agreement Renewal - Management of Grosvenor Lodge - 1017 Western Road

 

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, the following actions be taken with respect to the City-owned property at 1017 Western Road:

 

a)         the Licence Agreement between the City and the Heritage London Foundation (HLF), appended to the staff report dated February 4, 2014 as Appendix “A” BE APPROVED;

 

b)         the proposed by-law appended to the staff report dated February 4, 2014 as Appendix “B” BE INTRODUCED at the Municipal Council meeting to be held on February 11, 2014 to approve the Licence Agreement and to authorize the Mayor and the City Clerk to execute the Agreement; and

 

c)         the communication dated January 27, 2014 from P. deLange, A&B Party and Tent Rental, regarding the provision of catering services at Elsie Perrin Williams Estate and Grosvenor Lodge, BE REFERRED to the Licensee for discussion with representatives of A&B Party and Tent Rental.

 

Motion Passed

 

YEAS: J.F. Fontana, J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (5)

 

 

4.

Licence Agreement Renewal - Management of the Elsie Perrin Williams Estate

 

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, the following actions be taken with respect to the City-owned property at 101-137 Windermere Road:

 

a)         the Licence Agreement between the City and the Heritage London Foundation (HLF) appended to the staff report dated February 4, 2014 as Appendix “A” BE APPROVED;

 

b)         the proposed by-law appended to the staff report dated February 4, 2014 as Appendix “B” BE INTRODUCED at the Municipal Council meeting to be held on February 11, 2014 to approve the Licence Agreement and to authorize the Mayor and the City Clerk to execute the Agreement; and

 

c)         the communication dated January 27, 2014 from P. de Lange, A&B Party and Tent Rental, regarding the provision of catering services at Elsie Perrin Williams Estate and Grosvenor Lodge, BE REFERRED to the Licensee for discussion with representatives of A&B Party and Tent Rental.

 

Motion Passed

 

YEAS: J.F. Fontana, J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (5)

 

5.

Hours of Voting at Certain Institutions and Retirement Homes

 

Recommendation:  That, on the recommendation of the City Clerk, the proposed by-law appended to the staff report dated February 4, 2014, to establish hours of voting at certain institutions and retirement homes for the 2014 Municipal Election, BE INTRODUCED at the Municipal Council meeting to be held on February 11, 2014.

 

Motion Passed

 

YEAS: J.F. Fontana, J.B. Swan, J.P. Bryant, B. Polhill (4)

 

6.

Municipal Election Compliance Audit Committee

 

Recommendation:  That, on the recommendation of the City Clerk, with the concurrence of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer and the Deputy Clerk, the following actions be taken with respect to the Municipal Election Compliance Audit Committee:

 

a)         the proposed by-law appended to the staff report dated February 4, 2014 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on February 11, 2014 to establish a Municipal Compliance Audit Committee for the 2014 Municipal Election in accordance with Sections 81 and 81.1 of the Municipal Elections Act, 1996, as amended;

 

b)         the proposed by-law appended to the staff report dated February 4, 2014 as Appendix “C” BE INTRODUCED at the Municipal Council meeting to be held on February 11, 2014 to approve the appointments to the Municipal Election Compliance Audit Committee for the 2014 Municipal Election in accordance with Sections 81 and 81.1 of the Municipal Elections Act, 1996, as amended; and,

 

c)         the Elections Reserve BE APPROVED as the source of funding for the annual operating costs related to the Municipal Compliance Audit Committee for the 2014 Municipal Election.

 

Motion Passed

 

YEAS: J.F. Fontana, J.B. Swan, J.P. Bryant, B. Polhill and H.L. Usher (5)

 

 

III.

SCHEDULED ITEMS

 

7.

Tax Adjustment Agenda

 

Recommendation:  That the recommendations contained in the Tax Adjustment Agenda dated February 4, 2014 BE APPROVED; it being noted that there were no members of the public in attendance to speak to the Corporate Services Committee, at the public hearing associated with the Tax Adjustment Agenda.

 

Voting Record:

 

Motion to close the public participation meeting:

 

Motion Passed

 

YEAS: J.F. Fontana, J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (5)

 

Motion to approve the recommendations contained in the Tax Adjustment Agenda dated February 4, 2014:

 

Motion Passed

 

YEAS: J.F. Fontana, J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (5)

 

IV.

ITEMS FOR DIRECTION

 

8.

Labatt Breweries - Tourism Exemption

 

That the following actions be taken with respect to the request from C. Morley, Senior Director, Corporate Affairs, Labatt Breweries, for the City of London to pass a by-law to allow a tourism exemption under the Retail Business Holidays Act for Labatt Breweries’ London brewery, and the associated retail store located at the brewery:

 

a)            the verbal information provided by the City Clerk and the City Solicitor regarding the process and criteria for granting the requested exemption BE RECEIVED;

 

b)            Labatt Breweries BE REQUESTED to provide the Civic Administration with additional information as to how its request meets the Province’s regulations; and

 

c)            the Civic Administration BE REQUESTED to take the appropriate next steps to move the request forward.

 

Motion Passed

 

YEAS: J.F. Fontana, J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (5)

 

9.

Consideration for Appointment to the Agricultural Advisory Committee

 

Recommendation:  That Vince Trudell BE APPOINTED as a Voting Member-at-Large on the Agricultural Advisory Committee for the term ending February 28, 2015.

 

Motion Passed

 

YEAS: J.F. Fontana, J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (5)

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

10.

ADDED - Consideration of Appointment to the London Diversity and Race Relations Advisory Committee (Requires 1 Post-Secondary Student)

 

Recommendation:  That Maggie Zhu from Western University BE APPOINTED as a Non-Voting Member on the London Diversity and Race Relations Advisory Committee for the term ending February 28, 2015.

 

Motion Passed

 

YEAS: J.F. Fontana, J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (5)

 

11.

ADDED – City-Owned Heritage Facilities

 

Recommendation:  That the Managing Director, Planning and City Planner BE DIRECTED to explore potential opportunities for engaging partners to lease or manage City-owned heritage properties, as has been done with the Elsie Perrin Williams Estate and Grosvenor Lodge.

 

Motion Passed

 

YEAS: J.F. Fontana, J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (5)

 

12.

ADDED – Disposition of City-Owned Lands Adjacent to 25 to 57 Stoneycreek Crescent

 

Recommendation:  That the following actions be taken with respect to the disposition of City-owned lands adjacent to 25 to 57 Stoneycreek Crescent:

 

a)            clause 7b) of the 2nd Report of the Corporate Services Committee, as adopted by the Municipal Council at its meeting held on December 17, 2013 BE RECONSIDERED; it being noted that clause 7b), as adopted, reads as follows:

 

“b)       the subject properties referred to as Part A and Part B BE OFFERED for sale to the individual abutting property owners at fair market value in accordance with the City of London’s Sale and Other Disposition of Land Policy, inclusive of ancillary costs associated with the transaction, which includes survey, fencing, and legal; and”;

 

b)            clause 7b) of the 2nd Report of the Corporate Services Committee BE RESCINDED; and

 

c)            subject to the adoption of part b), above, the following new clause 7b) BE ADOPTED in order to remove the requirement for fencing:

 

“b)       the subject properties referred to as Part A and Part B BE OFFERED for sale to the individual abutting property owners at fair market value in accordance with the City of London’s Sale and Other Disposition of Land Policy, inclusive of ancillary costs associated with the transaction, which includes survey and legal; and”.

 

Motion Passed

 

YEAS: J.F. Fontana, J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (5)

 

VI.

CONFIDENTIAL

 

(See Confidential Appendix to the 6th Report of the Corporate Services Committee enclosed for Members only.)

 

The Corporate Services Committee convened in camera from 2:15 PM to 3:17 PM after having passed a motion to do so, with respect to the following matters:

 

C-1.

A matter to be considered for the purpose of instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which  could reasonably be expected to, prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the  Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

 

C-2.

ADDED - A matter pertaining to the purpose of instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which  could reasonably be expected to, prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the  Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

 

VII.

ADJOURNMENT

 

  The meeting adjourned at 3:18 PM.

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