Corporate Services Committee

Report

12th Meeting of the Corporate Services Committee

Wednesday, July 17, 2024 at 1:00 P.m. - 2:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors H. McAlister (Chair), 
• P. Cuddy, 
• C. Rahman, 
• and P. Van Meerbergen 

ABSENT:

• S. Stevenson 

ALSO PRESENT:

• Councillor J. Pribil; S. Datars Bere, B. Baar,  A. Barbon, I. Collins, J. Dann, D. Freeman, J. McMillan, K. Murray,  A. Ostrowski, J. Paradis, T. Pollitt, R. Sanderson, E. Skalski, C. Smith, L. Stewart, J. Taylor, J. Wills

  Remote attendance: E. Hunt

  The meeting is called to order at 1:00 PM; it being noted that Councillor P. Van Meerbergen was in remote attendance

   

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: P. Cuddy
  Seconded by: C. Rahman

  That Consent Items 2.1 to 2.6 BE APPROVED.

  
  

  Yeas: (4)	P. Van Meerbergen, H. McAlister, P. Cuddy, and C. Rahman
  Absent: (1)	S. Stevenson

  
  
  
  Motion Passed (4 to 0)

2.1

Municipal Funding Agreement on the Canada Community-Building Fund

• Moved by: P. Cuddy
  Seconded by: C. Rahman

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the Municipal Funding Agreement on the Canada Community-Building Fund:
  
  a)   the proposed by-law as appended to the staff report dated July 17, 2024 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on July 23, 2024, to:
  
  i)    approve the Municipal Funding Agreement (“Agreement”) on the Canada Community-Building Fund between the Association of Municipalities of Ontario (AMO) and The Corporation of the City of London attached as Schedule 1;
  
  ii)    authorize the Mayor and City Clerk to execute the Agreement; 
  
  iii)    authorize the Deputy City Manager, Finance Supports to approve any future amending agreements between the Association of Municipalities of Ontario (AMO) and The Corporation of the City of London with respect to the Canada Community-Building Fund;
  
  iv)    authorize the Mayor and City Clerk to execute any future amending agreements between the Association of Municipalities of Ontario (AMO) and The Corporation of the City of London with respect to the Canada Community-Building Fund approved by the Deputy City Manager, Finance Supports; 
  
  v)    authorize the Deputy City Manager, Finance Supports (or designate) to execute any reports required under the Agreement; and
  
  vi)    authorize the Deputy City Manager, Finance Supports (or designate) to undertake all the administrative acts that are necessary in connection with this Agreement;
  
  b)     the above-noted staff report BE RECEIVED.

  
  
  
  
  Motion Passed

2.2

2023 Portfolio Investments Report

• Moved by: P. Cuddy
  Seconded by: C. Rahman

  That, on the recommendation of the Deputy City Manager, Finance Supports, the 2023 Portfolio Investments Report, providing a summary of the performance of the City of London’s investments, BE RECEIVED for information.

  
  
  
  
  Motion Passed

2.3

City of London Vacant Residential Property Study

• Moved by: P. Cuddy
  Seconded by: C. Rahman

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the consideration to implement a vacant home tax in London:
  
  a)    the “City of London Vacant Residential Unit Study – Vacant Home Tax Feasibility Review Report” (Appendix "A" as appended to the staff report) BE RECEIVED for information;
  
  b)    the Civic Administration TAKE NO FURTHER ACTION towards implementation of a Vacant Home Tax using the mandatory declaration model at this time; and
  
  c)    the Civic Administration BE DIRECTED to further investigate the alternative strategies identified in the study to reduce the number of vacant residential units. 

  
  
  
  
  Motion Passed

2.4

Transfer of Part lll and Part lX Prosecutions from the Province of Ontario, Ministry of the Attorney General to The Corporation of the City of London

• Moved by: P. Cuddy
  Seconded by: C. Rahman

  That on the recommendation of the Deputy City Manager, Legal Services, the following actions be taken with respect to the transfer of Part III and Part IX prosecutions from the Province of Ontario, Ministry of the Attorney General:
  
  a)    the proposed by-law, as appended to the staff report dated July 17, 2024 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on July 23, 2024, to: 
  
  i)    approve the Interim Transfer Agreement between His Majesty the King in Right of Ontario as Represented by the Attorney General and the Corporation of the City of London related to the transfer of responsibility for certain prosecutions under Parts III and IX of the Provincial Offences Act (“Agreement”) appended to the staff report as Schedule “A”;
  
  ii)    delegate authority to the Deputy City Manager, Legal Services to approve any future amending agreements related to the Agreement; and
  
  iii)    authorize the Mayor and City Clerk to execute all agreements between the City and the Province, and any other documents as may be required from time to time related to the transfer of certain prosecutions commenced under Parts III and IX of the Provincial Offences Act from the Ministry of the Attorney General to the City of London, each in a form satisfactory to the Deputy City Manager, Legal Services;
  
  b)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this matter; and
  
  c)    the report BE RECEIVED for the consideration of Council.

  
  
  
  
  Motion Passed

2.5

Ministry of Transportation DriveON Program

• Moved by: P. Cuddy
  Seconded by: C. Rahman

  That, on the recommendation of the Deputy City Managers of Finance Supports, and Neighbourhood and Community-Wide Services, the following actions be taken:
  
  a)    the DriveON Program Performance Contract between His Majesty the King in Right of Ontario, as represented by the Director of Vehicle Inspection Standards, Ministry of Transportation and the Corporation of the City of London BE APPROVED to facilitate the City’s participation in the Ontario Ministry of Transportation’s DriveON Emissions and Safety Inspection Program;
  
  b)    a Sole Source procurement in accordance with Section 14.3 (c) of the City of London’s Procurement of Goods and Services Policy BE APPROVED with Parsons Inc. in relation to an Equipment Purchase and Maintenance Agreement and Pre-Authorized Debit Agreement required as a condition of transitioning to the DriveON Program;
  
  c)    the Deputy City Manager, Finance Supports, or designate, BE AUTHORIZED to execute the above agreements and to approve and execute any amending or other agreements necessary to facilitate the City’s transition to the DriveON Program; 

  
  d)    the Deputy City Manager, Neighbourhood and Community-Wide Services, or designate, BE AUTHORIZED to execute the above agreements and to approve and execute any amending or other agreements necessary to facilitate the City’s transition to the DriveON Program; and
  
  e)    the proposed by-law, as appended to the staff report dated July 17, 2024 as Appendix “A”, BE INTRODUCED at the Council meeting to be held on July 23, 2024 to authorize the foregoing and direct the Civic Administration to carry out all necessary administrative actions in connection with the DriveON Program.

  
  
  
  
  Motion Passed

2.6

London Representation at the Federation of Canadian Municipalities (FCM) - Councillor S. Franke and Mayor J. Morgan

• Moved by: P. Cuddy
  Seconded by: C. Rahman

  That the communication dated July 8, 2024 from Councillor S. Franke and Mayor J. Morgan with respect to the Federation of Canadian Municipalities annual conference held on June 6-9, 2024 BE RECEIVED.

  
  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: C. Rahman
  Seconded by: P. Cuddy

  That the Corporate Services Committee convenes In Closed Session to consider the following:
  
  6.1 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.2 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.3 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.4 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.5 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.6 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.7 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.8 Solicitor-Client Privileged Advice
  
  A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to litigation with respect to various personal injury and property damage claims against the City.

  
  

  Yeas: (4)	P. Van Meerbergen, H. McAlister, P. Cuddy, and C. Rahman
  Absent: (1)	S. Stevenson

  
  
  
  Motion Passed (4 to 0)

  The Corporate Services Committee convenes In Closed Session from 1:25 PM to 1:53 PM.

  
  

7.

Adjournment

• Moved by: P. Cuddy
  Seconded by: C. Rahman

  That the meeting BE ADJOURNED.

  
  
  
  
  Motion Passed

  The meeting adjourned at 1:56 PM.