Corporate Services Committee

Report

6th Meeting of the Corporate Services Committee
-
Council Chambers
PRESENT:
  • M. van Holst,
  • J. Helmer ,
  • J. Morgan,
  • A. Hopkins,
  • and Mayor E. Holder
ABSENT:
  • Councillors A. Kayabaga (Chair)
ALSO PRESENT:
  • L. Livingstone, A.L. Barbon, B. Card, I. Collins, S. Corman, A. Gilker, C. Saunders, S. Swance, J. Taylor, B. Westlake-Power, P. Yeoman

    The meeting is called to order at 12:02 PM. 


That it BE NOTED that pecuniary interests were disclosed. 

  • Moved by:A. Hopkins
    Seconded by:J. Helmer

    That items 2.1, 2.2, 2.4 and 2.5, BE APPROVED. 


    Yeas: (5)E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins
    Absent: (1)A. Kayabaga

    Motion Passed (5 to 0)
  • Moved by:A. Hopkins
    Seconded by:J. Helmer

    That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the revised report with respect to Public Sector Salary Disclosure for the year 2019, BE RECEIVED. 



    Motion Passed
  • Moved by:A. Hopkins
    Seconded by:J. Helmer

    That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the 2019 Statement of Remuneration and Expenses for elected and appointed officials:

    a)      in accordance with Section 284 of the Municipal Act, 2001, the Statements of Remuneration and Expenses for Elected and Appointed Officials, as appended to the staff report dated March 9, 2020, BE RECEIVED for information,

    b)      in accordance with City Council resolution of March 2012, the annual report on the Mayor’s Office’s expenditures BE RECEIVED for information, and

    c)      in accordance with City Council Travel and Business Expenses Policy, the Statement of Travel Expenses for Senior Administration Officials, as appended to the above-noted staff report and the Added Public Agenda, BE RECEIVED for information.



    Motion Passed
  • Moved by:A. Hopkins
    Seconded by:J. Helmer

    That on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the capital lease to refinance the purchase of HVAC equipment at Budweiser Gardens BE APPROVED.



    Motion Passed
  • Moved by:A. Hopkins
    Seconded by:J. Helmer

    That, on the recommendation of the City Clerk, the proposed by-law appended to the staff report dated March 9, 2020 as Appendix “A” being “A by-law to approve the appointments of Hearings Officers in accordance with By-law A.-6653-121, as amended”, BE INTRODUCED at the Municipal Council meeting to be held on March 24, 2020.



    Motion Passed
  • Moved by:J. Helmer
    Seconded by:E. Holder

    That on the recommendation of the Managing Director, Corporate Services & City Treasurer, Chief Financial Officer, the following actions be taken:

    a) the proposed by-law appended to the staff report dated March 9, 2020 as Appendix “A” being “A by-law to adopt a new Council Policy entitled “Development Charge Interest Rate Policy”, BE INTRODUCED at the Municipal Council meeting to be held on March 24, 2020 to establish a framework for determining the interest rate that can be applied to Development Charges for certain development types; and,

    b) the proposed by-law appended to the staff report dated March 9, 2020 as Appendix “B” being “A by-law to approve and authorize a Development Charges Alternative Payment Agreement template to provide for the alternative payment of Development Charges for developments that qualify for deferred Development Charge payments made under Section 27 of the Development Charges Act, 1997 S.O. 1997, c. 27, as amended; and to delegate the authority to enter into such Agreements to the City Treasurer or delegate”, BE INTRODUCED at the Municipal Council meeting to be held on March 24, 2020; 

    it being noted that the Corporate Services Committee heard a verbal delegation from M. Wallace, London Development Institute with respect to this matter. 


    Yeas: (5)E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins
    Absent: (1)A. Kayabaga

    Motion Passed (5 to 0)

    Voting Record:


  • Moved by:A. Hopkins
    Seconded by:J. Morgan

    That the delegation request from M. Wallace, London Development Institute BE APPROVED to be heard at this time. 


    Yeas: (5)E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins
    Absent: (1)A. Kayabaga

    Motion Passed (5 to 0)
  • Moved by:J. Helmer
    Seconded by:J. Morgan

    That, based on the application dated February 13, 2020, April 2020 BE PROCLAIMED as Sikh Heritage Month in the City of London; it being noted that every April Sikhs across Canada participate in Sikh Heritage Month festivities and events that honour the birth of Khalsa and the rich heritage of the culture.


    Yeas: (5)E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins
    Absent: (1)A. Kayabaga

    Motion Passed (5 to 0)
  • Moved by:J. Helmer
    Seconded by:J. Morgan

    That, based on the application dated February 19, 2020, the day of May 5, 2020 BE PROCLAIMED as Guillain-Barre Syndrome-Chronic Inflammatory Demyelinating Polyneuropathy Foundation of Canada Day in London, as it falls within Neuropathy Awareness Month. 


    Yeas: (5)E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins
    Absent: (1)A. Kayabaga

    Motion Passed (5 to 0)
  • Moved by:J. Helmer
    Seconded by:A. Hopkins

    That, based on the application dated February 24, 2020, from the Amputee Coalition of Toronto, the month of April 2020 BE PROCLAIMED as Limb Loss Awareness Month in London. 


    Yeas: (4)M. van Holst, J. Helmer, J. Morgan, and A. Hopkins
    Nays: (1)E. Holder
    Absent: (1)A. Kayabaga

    Motion Passed (4 to 1)

    Voting Record:


  • Moved by:E. Holder
    Seconded by:M. van Holst

    That the application for a proclamation from the Amputee Coalition of Toronto, BE RECEIVED, and no further action be taken with respect to this matter.  


    Yeas: (1)E. Holder
    Nays: (4)M. van Holst, J. Helmer, J. Morgan, and A. Hopkins
    Absent: (1)A. Kayabaga

    Motion Failed (1 to 4)
  • Moved by:J. Morgan
    Seconded by:E. Holder

    That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the agreements associated with the Ontario Works Royal Bank of Canada Right Pay Reloadable Payment Card Program Agreement:

    a)      the Royal Bank of Canada (“Royal Bank”) is appointed banker for the customer;

    b)      the Mayor; City Clerk; City Treasurer, Chief Financial Officer; Director, Financial Services; Division Manager, Taxation and Revenue; Manager, Tangible Capital Assets; Manager, Financial Planning and Policy; Director, Financial Planning & Business Support; Financial Business Administrator, Senior Financial Business Administrator, Manager I, Accounting and Reporting; and Manager 1-Financial Operations are authorized, on behalf of the Customer, from time to time to:

         i)     to withdraw or order transfers of funds from the Customer’s accounts by any means including the making, drawing, accepting, endorsing or signing of cheques, promissory notes, bills of exchange, other orders for the payment of money or other instruments or the giving of other instructions;
         ii)     to sign any agreements or other documents or instruments with or in favour of Royal Bank, including agreements and contracts relating to products or services provided by Royal Bank to the Customer; and
        iii)     to do, or to authorize any person or persons to do, any one or more of the following:

                A.    to receive from Royal Bank any cash or any securities, instruments or other property of the Customer held by Royal Bank, whether for safekeeping or as security, or to give instructions to Royal Bank for the delivery or other transfer of any such cash, securities, instruments, or other property to any person named in those instructions;

                B.    to deposit with or negotiate or transfer to Royal Bank, for the credit of the Customer, cash or any security, instrument, or other property, and for those purposes to endorse (by rubber stamp or otherwise) the name of the Customer, or any other name under which the Customer carries on business, on any security or instrument;

                C.    to instruct Royal Bank, by any means, to debit the accounts of third parties for deposit to the credit of the Customer; and

                D.    to receive statements, instruments and other items (including paid cheques) and documents relating to the Customer’s accounts with or any service or Royal Bank, and to settle and certify the Customer’s accounts with Royal Bank.

    c)      that all instruments, instructions, agreements (including contracts relating to products or services provided by Royal Bank) and documents made, drawn, accepted, endorsed or signed (under the corporate seal or otherwise) as provided in this Resolution and delivered to Royal Bank by any person, shall be valid and binding on the Customer, and Royal Bank is hereby authorized to act on them and give effect to them;

    d)      the Royal Bank be furnished with:
         i)      a copy of this Resolution; and
        ii)      a list of the names of the persons authorized by this Resolution to act on behalf of the Customer, and with written notice of any changes which may take place in such list from time to time, and with specimens of the signatures of all such persons;

    e)      the By-law as appended to the staff report dated March 9, 2020, BE INTRODUCED at the Municipal Council meeting of March 24, 2020 to authorize the Mayor and the City Clerk to execute the Resolution Regarding Banking and the Master Client Agreement for Business Client Authorization and any contract or document with the Royal Bank relating to the Ontario Works Royal Bank of Canada Right Pay Reloadable Payment Card Program and to authorize the signing of cheques and the withdrawal or transfer of funds.


    Yeas: (5)E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins
    Absent: (1)A. Kayabaga

    Motion Passed (5 to 0)

The meeting adjourned at 12:59 PM.