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8TH REPORT OF THE

 

Civic Works Committee

 

meeting held on May 5, 2015, commencing at 4:03 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Councillor H.L. Usher (Chair), Councillors J. Helmer, T. Park and M. van Holst  and J. Martin (Secretary). 

 

ABSENT:  Councillor V. Ridley.

 

ALSO PRESENT:  Councillors A. Hopkins and J. Zaifman; J. Braam, T. Copeland, A. Dunbar, K. Grabowski, M. Hayward, J. Lucas, D. MacRae, S. Mathers, C. McIntosh, K. Murray, R. Pedlow, E. Soldo, S. Spring, J. Stanford, R. Welker and B. Westlake-Power.

 

 

I.

CALL TO ORDER

 

1.

Disclosures of Pecuniary Interest

 

That it BE NOTED that no pecuniary interests were disclosed.

 

II.

CONSENT ITEMS

 

2.

5th Report of the Cycling Advisory Committee

 

That the 5th Report of the Cycling Advisory Committee, from its meeting held on April 15, 2015, BE RECEIVED.

 

Motion Passed

 

YEAS: J. Helmer, T. Park, H.L. Usher, M. van Holst (4)

 

3.

South Street and Grey Street Two Way Conversion

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the Civic Administration BE DIRECTED to host a public meeting with respect to converting South Street between Wellington Street and Adelaide Street North and Grey Street between Richmond Street and Adelaide Street to two-way traffic operations, as recommended in the South Street Campus Lands Development Transportation Impact Assessment and referenced in the South of Horton Community Improvement Plan and the Old Victoria Hospital Lands Secondary Plan.  (2015-T05)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, H.L. Usher, M. van Holst (4)

 

4.

Supervisory Control and Data Acquisition (SCADA) System Integration Services

 

That, on the recommendation of the Managing Director, Environment and Engineering Services and City Engineer, the staff report dated May 5, 2015, with respect to the Supervisory Control and Data Acquisition (SCADA) System service integration, BE RECEIVED for information.  (2015-E08)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, H.L. Usher, M. van Holst (4)

 

 

 

 

 

 

5.

Pilot Project to Resolve Surface Icing Resulting from Sump Pump Discharge

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the Civic Administration BE AUTHORIZED to undertake a pilot voluntary storm PDC extension project on a part of Guildwood Boulevard, subject to receiving 100% participation from homeowners within the study area; it being noted that this pilot project would be completely funded by the City of London.  (2015-E09)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, H.L. Usher, M. van Holst (4)

 

6.

Appointment of Consulting Engineer for Inspection, Contract Administration and Engineering Services Associated with the Construction of 2015 Infrastructure Renewal Projects: Bruce and Brighton Reconstruction and Wellington Reconstruction

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consulting engineer for Bruce & Brighton Reconstruction and Wellington Reconstruction, 2015 Infrastructure Renewal Projects:

 

a)         the following consulting engineering firms BE AUTHORIZED to carry out the inspection, contract administration and engineering services, including geotechnical services for the said projects, at the upset amounts identified below, in accordance with the estimate on file, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers, and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy:

 

i)          Bruce & Brighton Reconstruction - Archibald, Gray & McKay Engineering Limited (AGM), in the amount of $251,625.50, including contingency, excluding H.S.T.; and,

ii)         Wellington Reconstruction - AECOM Canada Ltd. (AECOM), in the amount of $213,950.00, including contingency, excluding H.S.T.;

 

b)         the financing for the work identified in a), above, BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated May 5, 2015;

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

 

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the project; and,

 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other document, if required, to give effect to these recommendations.  (2015-A05)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, H.L. Usher, M. van Holst (4)

 

7.

Appointment of Consulting Engineer Horton Sanitary Sewer Upgrades

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for the Horton Sanitary Sewer Upgrade project and a Sewer System Study:

 

a)          R.V. Anderson Associates Ltd BE APPOINTED consulting engineers for the Horton Sanitary Sewer Upgrade Project in accordance with the estimate on file, at an upset amount of $111,680.00, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

 

b)          R.V. Anderson Associates Ltd, BE APPOINTED consulting engineers to undertake a Sewer System Study at an upset limit of $65,000.00, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

 

c)          the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated May 5, 2015;

 

d)          the approvals given herein BE CONDITIONAL upon the Corporation entering into a  formal contract with the consultant for the work;

 

e)          the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these projects; and,

 

f)           the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-A05)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, H.L. Usher, M. van Holst (4)

 

8.

Update Water Service Area Financial Plan

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer and the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the Water Service Area Financial Plan, dated April 24, 2015, BE APPROVED as per the requirements of O. Reg 453/07 of the Safe Drinking Water Act; it being noted that this financial plan is consistent with Council approved financial policies and information provided through the 2015 Water Budget process.  (2015-A23)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, H.L. Usher, M. van Holst (4)

 

9.

Greenbrier Crescent Emergency Sanitary Sewer Repair

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated May 5, 2015, with respect to the Greenbrier Crescent emergency sanitary sewer repair, BE RECEIVED for information.  (2015-E01)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, H.L. Usher, M. van Holst (4)

 

10.

Stormwater Servicing and Tributary Works for the North Lambeth P9 Stormwater Management Facility Municipal Class Environmental Study

 

That, on the recommendation of the Managing Director Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated May 5, 2015, related to the Stormwater Servicing and Tributary Works for the North Lambeth P9 Stormwater Management Facility Municipal Class Environmental Assessment:

 

a)            the Environmental Assessment Study, as summarized in the Executive  Summary attached as Appendix ‘E’ to the above-noted staff report BE RECEIVED; it being noted that the preferred servicing alternative, Option B, recommends:

 

i)         storm conveyance and stormwater management measures for approximately 127 ha area triggered by development;

ii)        one regional stormwater management pond for quantity, quality, and erosion control servicing approximately 115 ha;

iii)       on-site stormwater management  controls (private permanent systems) for the remaining service area (approximately 4 ha); and,

iv)       outlet improvements from the proposed stormwater management pond outlet to the existing downstream channel either through pipe or open channel; and,

 

b)          the Notice of Completion, included in the above-noted staff report, BE FILED with the Municipal Clerk;

 

c)          the complete Municipal Class EA Schedule ‘B’ project file BE PLACED on public record for a 30-day review period;

 

d)          the security amount as identified in Appendix ‘A’ of the staff report (North Lambeth No. P9 Landowners Agreement), in the amount of $183,948.00 BE REIMBURSED; and,

 

e)          the financing for the payment noted in d) above, BE APPROVED as set out in the Sources of Financing Report, Appendix ‘B’ of the staff report.  (2015-E20)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, H.L. Usher, M. van Holst (4)

 

11.

Dingman Creek No. B-4 Stormwater Management Facility and Tributary Channel Improvement/Modification Municipal Class Environmental Study

 

That, on the recommendation of the Managing Director Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated May 5, 2015, related to the Storm/Drainage and Stormwater Management Servicing Works for the Dingman Creek No. B-4 Stormwater Management Facility and Tributary Channel Improvement / Modification Municipal Class Environmental Assessment:

           

a)         the Environmental Assessment Study, as summarized in the Executive Summary attached as Appendix ‘E’ to the above-noted staff report, BE RECEIVED; it being noted that the preferred servicing alternative, Alternative 3 Option B, recommends:

 

i)          one regional stormwater management pond servicing the proposed low density residential development area north of Mathers Stream;

ii)         a naturalized outlet channel from the stormwater management pond to Mathers Stream;

iii)        on-site stormwater management control (Permanent Private System) servicing the land areas east of Mathers Stream;

iv)        piping of the intermittent tributary to maximize the land area serviced by the stormwater management pond; and,

v)         enhancement of the upper reach of Mathers Stream; and,

 

b)         the Notice of Completion, included in the above-noted staff report, BE FILED with the Municipal Clerk;

 

c)         the complete Municipal Class Environmental Assessment Schedule ‘B’ project file BE PLACED on public record for a 30-day review period;

 

d)         the security amount as identified in Appendix ‘A’ of the staff report (Dingman Creek No. B-4 Landowners Agreement), in the amount of $214,415.00 BE REIMBURSED; and,

 

e)         the financing for the payment noted in part d) above BE APPROVED as set out in the Sources of Financing Report, Appendix ‘B’ of the staff report.  (2015-E20)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, H.L. Usher, M. van Holst (4)

 

12.

Update on Results of Sherwood Forest Weeping Tile Disconnect Pilot Project

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated May 5, 2015, with respect to the Sherwood Forest Weeping Tile Disconnect Pilot Project, BE RECEIVED for information.  (2015-A20)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, H.L. Usher, M. van Holst (4)

 

13.

Community Energy Action Program - Update and Status

 

That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the staff report dated May 5, 2015, with respect to an update on the status of the Community Energy Action Plan, BE RECEIVED for information.  (2015-E17)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, H.L. Usher, M. van Holst (4)

 

14.

2014 Community Energy and Greenhouse Gas Inventory: Challenges and Opportunities

 

That, on the recommendation of the Director, Environment, Fleet and Solid Waste the staff report dated May 5, 2015, with respect to the 2014 community energy and greenhouse gas inventory, BE RECEIVED for information.  (2015-E17)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, H.L. Usher, M. van Holst (4)

 

15.

Active and Green Communities Engagement Strategy

 

That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the staff report dated May 5, 2015, with respect to the Active and Green Communities engagement strategy, BE RECEIVED for information.  (2015-E00)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, H.L. Usher, M. van Holst (4)

 

III.

SCHEDULED ITEMS

 

16.

Highway 401/Colonel Talbot Road/Highway 4 Interchange Reconstruction Ministry of Transportation Class Environmental Assessment Addendum

 

That, the staff report dated May 5, 2015, with respect to the Environmental Assessment Addendum conducted by the Ontario Ministry of Transportation for the reconstruction of the Highway 401/Colonel Talbot Road/Highway 4 Interchange BE RECEIVED for information;

 

it being noted that the Civic Works Committee received the following with respect to this matter:

 

·                     the attached presentation from D. Barber, Ministry of Transportation and J. Matthews, Dillon Construction;

·                     a communication and verbal presentation from G. Faul, Lambeth Community Association;

 

·                     a communication and verbal presentation from J. Cook, Mapleview Farms; and,

 

·                     a presentation from J. Thompson, Bonduelle, Agriculture.    (2015-T04)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, H.L. Usher, M. van Holst (4)

 

IV.

ITEMS FOR DIRECTION

 

None

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

None

 

VI.

ADJOURNMENT

 

The meeting adjourned at 6:47 PM.

 

 

 

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