Civic Works Committee

Report

Meeting #:	14th Meeting of the Civic Works Committee
Date:	Tuesday, October 30, 2018 at 4:00 P.m. - 7:00 P.m.
Location:

PRESENT:

• Councillors V. Ridley,
• P. Hubert,
• P. Squire,
• and H. Usher

ABSENT:

• T. Park
• and Mayor M. Brown

ALSO PRESENT:

• ​Councillors J. Helmer and M. van Holst, G. Belch, T. Copeland, D. MacRae, S. Mathers, D. Popadic, K. Scherr, P. Shack, S. Spring, J. Stanford, B. Westlake-Power and G. Zhang

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: H. Usher
  Seconded by: P. Squire

  That items 2.1 to 2.6 BE APPROVED.

  
  

  Yeas: (4)	V. Ridley, P. Hubert, P. Squire, and H. Usher
  Absent: (2)	T. Park, and Mayor M. Brown

  
  Motion Passed (4 to 0)

2.1

10th Report of Cycling Advisory Committee

• Moved by: H. Usher
  Seconded by: P. Squire

  That it BE NOTED that the 10 Report of the Cycling Advisory Committee, from its meeting held on October 17th, 2018, was received.

  
  
  
  Motion Passed

2.2

Amendments to the Traffic and Parking By-law

• Moved by: H. Usher
  Seconded by: P. Squire

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law as appended to the staff report dated October 30, 2018 BE INTRODUCED at the Municipal Council meeting to be held on November 6, 2018, for the purpose of amending the Traffic and Parking By-law (PS-113). (2018-T08/C01)

  
  
  
  Motion Passed

2.3

Rehabilitation of Wenige Expressway Bridge and Highbury Avenue South Preliminary, Detailed Design and Tendering - Appointment of Consulting Engineer

• Moved by: H. Usher
  Seconded by: P. Squire

   

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions BE TAKEN with respect to the appointment of a Consulting Engineer for the Rehabilitation of the Wenige Expressway Bridge and Highbury Avenue from Hamilton Road to Highway 401 (4-BR-14):

  a)    Parsons Inc. BE APPOINTED Consulting Engineers to complete the Preliminary Design, Detailed Design, and Tendering Services in the amount of $537,028.50 (excluding HST), in accordance with Section 15.2 e) of the Procurement of Goods and Services Policy;

  b)    the financing for this appointment BE APPROVED as set out in the revised Sources of Financing Report as appended to the revised staff report;

  c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this appointment;

  d)    the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the work; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, including rail agreements, if required, to give effect to these recommendations. (2018-T04)

  
  
  
  Motion Passed

2.4

Construction Partnership with The Municipality of Central Elgin - 2018 Road Improvements Program Webber Bourne Reconstruction

• Moved by: H. Usher
  Seconded by: P. Squire

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the reconstruction of Webber Bourne:

   (a)      the City of London estimated contribution of $620,653.32 (excluding HST), representing 50% of the Municipality of Central Elgin total project cost of $1,241,306.63, BE APPROVED; it being noted that the work is on a boundary road where the actual costs are shared equally between the two municipalities, it is included in an approved City budget and the method of purchase is in accordance with the Procurement of Goods and Services Policy 14.4 g), h) and i), covering purchases with another public body;

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated October 30, 2018; and,

  c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this approval.(2018-T04/D27)

  
  
  
  Motion Passed

2.5

William Street Storm Sewer Outfall Municipal Class Environmental Assessment - Notice of Completion

• Moved by: H. Usher
  Seconded by: P. Squire

  That, on the recommendation of the Managing Director Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the William Street Storm Sewer Outfall Environmental Assessment:

  a)          the preferred outfall improvement alternative, executive summary  as appended to the staff report dated October 30, 2018, BE ACCEPTED in accordance with the Schedule ‘B’ Municipal Class Environmental Assessment process requirements;

  b)          a Notice of Completion BE FILED with the Municipal Clerk; and,

  c)          the Municipal Class Environmental Assessment Schedule ‘B’ project file for the William Street Storm Sewer Outfall BE PLACED on public record for a 30-day review period. (2018-E05)

  
  
  
  Motion Passed

2.6

Short-Term Contract Amendment for Recycling Services

• Moved by: H. Usher
  Seconded by: P. Squire

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer and with the support of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the provision of curbside collection and Material Recovery Facility operations services provided by Miller Waste Systems Inc.:

  a)    the action taken by the Managing Director, Environmental and Engineering Services and City Engineer in accordance with Procurement of Goods and Services Policy, Section 4.3 d. BE RECOGNIZED; it being noted that the action taken is in the best financial interest of the Corporation of the City of London;  

  b)    the extension of the contracts with Miller Waste Systems Inc. for the collection of recyclables in London and the collection of garbage and yard materials in the southwest portion of the city, including Lambeth, Riverbend, Settlement Trail, and Material Recovery Facility operations, for four (4) months plus two (2), one month extensions at the sole discretion of the City, from October 30, 2019 to April 30, 2020, in accordance with Procurement of Goods and Services Policy, Section 20.3 e)i. BE APPROVED; and,

  c)     the Civic Administration BE AUTHORIZED to undertake final negotiations on the increased monthly service fee, all administrative acts that are necessary in connection with this matter and the Agreements referenced herein. (2018-E07)

  
  
  
  Motion Passed

3.

Scheduled Items

3.1

7th and 8th Reports of the Transportation Advisory Committee

• Moved by: P. Hubert
  Seconded by: H. Usher

  That the following actions be taken with respect to the Transportation Advisory Committee:

  a) the following actions be taken to the 7th Report of the Transportation Advisory Committee, from its meeting held on September 25, 2018;

      i) the 2018 Work Plan BE APPROVED,

     ii) the remaining clauses 1.1-4.1, 5.1 to 5.6 BE RECEIVED; and,

  b)  the 8th Report of the Transportation Advisory Committee, from its meeting held on October 23, 2018, BE RECEIVED;

  it being noted that the Civic Works Committee did not receive a delegation from D. Foster.

  
  

  Yeas: (4)	V. Ridley, P. Hubert, P. Squire, and H. Usher
  Absent: (2)	T. Park, and Mayor M. Brown

  
  Motion Passed (4 to 0)

4.

Items for Direction

4.1

Request for Delegation - K. Miller and C. Gupta, Safe Water London

• Moved by: P. Hubert
  Seconded by: H. Usher

  That the request for delegation from K. Miller and C. Gupta with respect to Safe Water London BE REFERRED to incoming council for consideration. (2018-E13)

  
  

  Yeas: (4)	V. Ridley, P. Hubert, P. Squire, and H. Usher
  Absent: (2)	T. Park, and Mayor M. Brown

  
  Motion Passed (4 to 0)

4.2

Sanitary and Stormwater Flooding

• Moved by: V. Ridley
  Seconded by: H. Usher

  The City Solicitor BE REQUESTED to provide the Civic Works Committee with an opinion as to the appropriated ownership of the Pine Valley Condominium, sewer taking into consideration the previous decision to divest the sewer back to the Condominium Corporation and the properties previous history of flooding; it being noted that the communication from P. McLaughlin dated October 15, 2018 with respect to Middlesex Condo Corporation MCC122, and the response from S. Mathers, Director Water and Wastewater, dated October 29, 2018, were received.

   

  
  

  Yeas: (4)	V. Ridley, P. Hubert, P. Squire, and H. Usher
  Absent: (2)	T. Park, and Mayor M. Brown

  
  Motion Passed (4 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: P. Squire
  Seconded by: P. Hubert

  That the Civic Works Committee Updated Deferred Matters List, as of October 29, 2018, BE RECEIVED.

  
  

  Yeas: (4)	V. Ridley, P. Hubert, P. Squire, and H. Usher
  Absent: (2)	T. Park, and Mayor M. Brown

  
  Motion Passed (4 to 0)

6.

Confidential Appendix (enclosed for Members only)

• Moved by: H. Usher
  Seconded by: P. Hubert

   

  That the Civic Works Committee convene in closed session at 4:25 PM., with respect to the following matters:

  6.1    A matter that pertains to litigation or potential litigation and advice that is subject to solicitor-client privilege, including communications necessary for the purpose and directions and instructions to officers and employees or agents of the municipality regarding the Delay Claim Green Valley Road reconstruction project.

  6.2  A matter that pertains to litigation or potential litigation with respect to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, in connection with 459 Second Street - Pottersburg Creek Erosion Repair Works; and for giving direction to employees or agents of the municipality with respect to this matter.

  6.3   A matter that pertains to litigation or potential litigation with respect to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, in connection with the work done on 267, 271 and 275 Ridgewood Crescent and future proposed remedial working including matters before administrative tribunals, affecting the municipality or local board with respect to slope failures

   

  
  

  Yeas: (4)	V. Ridley, P. Hubert, P. Squire, and H. Usher
  Absent: (2)	T. Park, and Mayor M. Brown

  
  Motion Passed (4 to 0)

  The Civic Works Committee convened in Closed Session from 4:25 PM to 5:45 PM.

  
  

7.

Adjournment

The meeting adjourned at 5:46 PM.