Corporate Services Committee

Report

Meeting #:	22nd Meeting of the Corporate Services Committee
Date:	Tuesday, November 19, 2019 at 12:30 P.m. - 1:30 P.m.
Location:	Council Chambers

PRESENT:

• Councillors J. Morgan (Chair),
• J. Helmer ,
• P. Van Meerbergen,
• A. Kayabaga,
• S. Hillier,
• and Mayor E. Holder

ALSO PRESENT:

• M. Hayward, A.L. Barbon, B. Card, I. Collins, B. Coxhead, A. Hagan, L. Livingstone, D. MacRae, B. Martin, J. Millson, C. Saunders, J. Taylor, B. Warner, B. Westlake-Power

  The meeting is called to order at 12:31 PM. 

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent

2.1

2019 Annual Report on Write-Off of Provincial Offences Act (POA) Accounts Receivable 

• Moved by: E. Holder
  Seconded by: J. Helmer

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the Civic Administration BE AUTHORIZED to write-off $52,411.25 in the outstanding Provincial Offences Act (POA) Accounts Receivable, in accordance with the Ministry of the Attorney General (MAG) Write-Off Directive and Council Policy, being the Accounts Receivable and Collections Policy.

  
  

  Yeas: (6)

  S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan

  
  Motion Passed (6 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

5.1

(ADDED) Resubmitting - Recognition Event for Black History Month

• Moved by: A. Kayabaga
  Seconded by: J. Helmer

  That the following actions be taken with respect to a recognition event for Black History Month:

  a)      the Civic Administration BE DIRECTED to report back to the December 3rd 2019, Corporate Services Committee with options of proclaiming black history month and other proclamations;

  b)      the staff report dated November 5, 2019, with respect to a recognition event for Black History Month BE RECEIVED; and,

  c)      the following, attached communications received by Councillor A. Kayabaga from community partners and the petition of the Black History Committee with respect to this matter, BE FORWARDED to Council for consideration:

  
  • a communication, dated November 15, 2019, from Pillar Nonprofit Network;
  • a communication, dated November 18, 2019, from London Muslim Mosque;
  • a communication, dated November 19, 2019, from London Black History Coordinating Committee;
  • a communication, dated November 18, 2019, from Anova and LAWC;
  • a communication, dated November 17, 2019, from Pride London Festival; and,
  • an on-line petition.

  
  

  Yeas: (6)

  S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan

  
  Motion Passed (6 to 0)

5.2

(ADDED) 1st Report of the City Manager Search Committee

• Moved by: E. Holder
  Seconded by: A. Kayabaga

  That the following actions be taken with respect to the 1st Report of the City Manager Search Committee from its meeting held on November 14, 2019:
  
  a)     the following actions be taken with respect to future meeting dates for the City Manager Search Committee:
  
  i)     the following meeting dates and times BE NOTED:

  December 16, 11:30 AM to 1:30 PM
  January 22, 11:00 AM to 1:00 PM
  February 5, 9:00 AM to 6:00 PM
  February 12, 9:00 AM to 1:00 PM
  
  ii)     the January 22, February 5 and February 12 meetings BE APPROVED to be held at a location other than City Hall; it being noted that Windermere Manor is the preferred meeting location, subject to availability;
  
  b)     the Bias Free Hiring Training BE ARRANGED for the City Manager Search Committee; it being noted that this training will be a part of a meeting noted in Item 4.1; and
  
  c)     clauses 1.1 and 1.2 BE RECEIVED for information.

  
  

  Yeas: (6)

  S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan

  
  Motion Passed (6 to 0)

5.3

(ADDED) Proposed Change to Municipal Council Meeting to Adopt Budget - March 3, 2020 to March 2, 2020

• Moved by: J. Morgan
  Seconded by: S. Hillier

  That the Annual Council and Standing Committee Meeting Calendar BE AMENDED by changing the Municipal Council Meeting, currently scheduled to be held on Tuesday, March 3, 2020 at 4:00 PM, to Monday, March 2, 2020 at 4:00 PM; it being noted that the statutory advertising related to this meeting has not yet been undertaken.

  
  

  Yeas: (6)

  S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan

  
  Motion Passed (6 to 0)

6.

Confidential (Enclosed for Members only.)

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That the Corporate Services Committee convene, In Closed Session, for the purpose of considering the following:

  6.1          Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations 

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.2          Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations 

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.3          Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations 

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.4          Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations 

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.5          Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations 

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.6          Labour Relations/Employee Negotiations

  A matter pertaining to advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regards to one of the Corporation’s unions including communications necessary for that purpose and for the purpose of providing instructions and direction to officers and employees of the Corporation.

  6.7          Personal Matters/Identifiable Individual

  A matter pertaining to personal matters, including information regarding an identifiable individual, including a municipal employee, with respect to employment related matters, advice or recommendations of officers and employees of the Corporation including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation.

  6.8          (ADDED) Trade Secret, Scientific, Technical, Commercial, Financial or Labour Relations Information Supplied to the Corporation in Confidence

  Three matters pertaining to trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons or organization, as provided by Odgers Berndtson.

  6.9          (ADDED) Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations 

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.10        (ADDED) Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations 

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  
  

  Yeas: (6)

  S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan

  
  Motion Passed (6 to 0)

  The Corporate Services Committee convened, In Closed Session, from 1:04 PM to 1:54 PM.

  
  

7.

Adjournment

The meeting adjourned at 1:56 PM.