I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

STAFF REPORT - Strategic Plan Progress Variance

That, on the recommendation of the City Manager, the staff report dated February 21, 2017, regarding the Strategic Plan Progress Variance, BE RECEIVED for information.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

3.

STAFF REPORT - 2016 Annual Update on Budweiser Gardens

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the 2016 Annual Update on Budweiser Gardens, appended to the staff report dated February 21, 2017 as Appendix B, BE RECEIVED for information.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

4.

STAFF REPORT - Reserve Fund Housekeeping - Land Acquisition Reserve Fund

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law included in the staff report dated February 21, 2017 as Appendix C BE INTRODUCED at the Municipal Council meeting to be held on March 2, 2017 to repeal and replace By-law No. A.-5998-513, being “A by-law to establish the Land Acquisition Reserve Fund” and to also repeal By-law No. A.-5076-148 being “A by-law to establish a reserve fund for Miscellaneous Land Acquisitions”.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

5.

STAFF REPORT - Reserve Fund Housekeeping - Social Housing Major Repairs, Upgrades and Stabilization Reserve Fund

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law included in the staff report dated February 21, 2017 as Appendix B, BE INTRODUCED at the Municipal Council meeting on March 2, 2017 to repeal and replace By-law No. A.-6041-647, being “A by-law to establish the Social Housing Major Repairs and Upgrades Stabilization Reserve Fund”.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

6.

STAFF REPORT - Sherwood Forest Public School Request for Proposals - Update and Next Steps

That consideration of the staff report dated February 21, 2017, with respect to the disposition of City-owned surplus lands on the site of the former Sherwood Forest Public School, BE DEFERRED pending an opportunity to undertake additional consultation will constituents within the subject area.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

III.

SCHEDULED ITEMS

7.

Apportionment of Taxes

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the taxes on the blocks of land described in the Schedules appended to the staff report dated February 21, 2017 BE APPORTIONED as indicated on those Schedules, pursuant to Section 356 of the Municipal Act, 2001; it being noted that there were no members of the public in attendance to speak to the Corporate Services Committee at the public hearing associated with this matter.

Motion Passed

YEAS: M. Brown, P. Hubert, J. Helmer, J. Morgan, H.L. Usher (5)

Motion to Open the Public Participation Meeting

Motion Passed

YEAS: M. Brown, P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (6)

Motion to Close the public participation meeting.

Motion Passed

YEAS: M. Brown, P. Hubert, J. Helmer, J. Morgan, H.L. Usher (5)

IV.

ITEMS FOR DIRECTION

8.

STAFF REPORT - Lorne Avenue Public School Request for Proposals - Update and Next Steps

That the following actions be taken with respect to the Lorne Avenue Public School Request for Proposals process:

a)            the staff report dated February 21, 2017 BE RECEIVED;

b)         the Civic Administration BE DIRECTED to return with a plan for demolition of the Lorne Avenue Public School building; it being noted that a source of financing for the demolition costs will need to be identified;

c)         the Civic Administration BE DIRECTED to hold a community meeting to re-engage the local Old East Village community to update them on the process to date and articulate the community’s vision for parkland and residential infill on a cleared site; and

d)         in the event that staff feel that there is a viable opportunity for retention of the building that comes forward prior to its demolition, the Civic Administration BE DIRECTED to bring that opportunity forward for the consideration of the Municipal Council;

it being noted that the Corporate Services Committee received written communications from W. Komer, Executive Director, Campus Creative and J. Surry, Director, Society for Learning in Retirement, as well as heard verbal delegations from the following individuals:

·        W. Komer, Executive Director, Campus Creative – stating that the concept for Campus Creative’s use of the building fits perfectly with the Municipal Council’s Strategic Plan; noting that their project is completely financially backed and would not require any taxpayer dollars; emphasizing that their proposal would accomplish what the Request for Proposals was seeking; and indicating his willingness to engage in further discussions with the City in order to answer any questions regarding their proposal.

·        J. Surry, Director, Society for Learning in Retirement – noting her Society is comprised of approximately 400 seniors and is in support of the Campus Creative proposal; advising of the views of activist Jane Jacobs as it relates to the positioning of parks; emphasizing the benefits of having Campus Creative utilize the school building as it would provide “eyes on the park” during periods when, if it were replaced by residential development, people would normally be absent from the residential properties due to their jobs; indicating that no mother in their right mind would let their child play in an unsupervised and isolated park; stating she feels that Sherwood Forest School has been wasted; and that it is important to the Old East Community that Lorne Avenue School remain for community uses.

Motion to Approve that the following actions be taken with respect to the Lorne Avenue Public School Request for Proposals process:

a)            the staff report dated February 21, 2017 BE RECEIVED;

b)         the Civic Administration BE DIRECTED to return with a plan for demolition of the Lorne Avenue Public School building; it being noted that a source of financing for the demolition costs will need to be identified;

c)         the Civic Administration BE DIRECTED to hold a community meeting to re-engage the local Old East Village community to update them on the process to date and articulate the community’s vision for parkland and residential infill on a cleared site; and

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, H.L. Usher (4)

NAYS: T. Park (1)

Motion to Approve a new part be added to the staff recommendation as follows:

“in the event that staff feel that there is a viable opportunity for retention of the building that comes forward prior to its demolition, the Civic Administration BE DIRECTED to bring that opportunity forward for the consideration of the Municipal Council;”

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, H.L. Usher (4)

NAYS: T. Park (1)

Motion to Approve that the following actions be taken with respect to the Lorne Avenue Public School Request for Proposals process:

a)            the staff report dated February 21, 2017 BE RECEIVED;

b)         the Civic Administration BE DIRECTED to return with a plan for demolition of the Lorne Avenue Public School building; it being noted that a source of financing for the demolition costs will need to be identified;

c)         the Civic Administration BE DIRECTED to hold a community meeting to re-engage the local Old East Village community to update them on the process to date and articulate the community’s vision for parkland and residential infill on a cleared site; and

Motion Failed

YEAS: J. Morgan, T. Park (2)

NAYS: P. Hubert, J. Helmer, H.L. Usher (3)

Motion to Approve delegation status for W. Komer and J. Surry

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

Motion to receive the delegations.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

9.

PUBLIC SUBMISSION - Request for Designation of the London Taco Fest

That the London Taco Fest, to be held Saturday, August 26, 2017, at the Covent Garden Market, BE DESIGNATED as an event of municipal significance in the City of London.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

10.

COUNCIL MEMBER SUBMISSION - Length of Council and Standing Committee Meetings

That the communication dated February 6, 2017, from Councillors M. van Holst and P. Squire, with respect to length of Standing Committee and Council meetings BE NOTED AND FILED.

Motion Passed

YEAS: M. Brown, P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (6)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

11.

ADDED - COUNCIL MEMBER SUBMISSION - Administrative Policies

That the Civic Administration BE DIRECTED to provide Members of Council with electronic access to corporate administrative policies.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

12.

ADDED - PUBLIC SUBMISSION - Ombudsman Report

That the Ombudsman Report entitled “Investigation into complaints about closed meetings held by Council for the City of London on May 17 and June 23, 2016” BE RECEIVED.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

13.

ADDED – COUNCILLOR ENQUIRY – Extended Leaves of Absence

That it BE NOTED that Councillor H.L. Usher enquired about how long a Council Member is permitted to be absent from Council.  The Deputy City Clerk advised that section 259 of the Municipal Act, 2001 addresses this circumstance and indicated that she would provide the Councillor with a written summary of the relevant provisions with respect to his enquiry.

VI.

CONFIDENTIAL

(See Confidential Appendix to the 8th Report of the Corporate Services Committee enclosed for Members only.)

The Corporate Services Committee convened in camera from 12:39 PM to 1:07 PM after having passed a motion to do so, with respect to the following matters:

C-1.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition or disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition or disposition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value; information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

C-2.

A matter pertaining to the security of the property of the municipality and advice or recommendations of officers and employees of the Corporation including communications necessary for that purpose.

VII.

ADJOURNMENT