Strategic Priorities and Policy Committee

Report

6th Meeting of the Strategic Priorities and Policy Committee

Tuesday, March 09, 2021 at 4:00 P.m. - 5:00 P.m.

2021 Meeting - Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Mayor E. Holder (Chair),
• Councillors M. van Holst,
• S. Lewis,
• M. Salih,
• J. Helmer,
• M. Cassidy,
• P. Squire,
• J. Morgan,
• S. Lehman,
• A. Hopkins,
• P. Van Meerbergen,
• S. Turner,
• E. Peloza,
• A. Kayabaga,
• and S. Hillier

ALSO PRESENT:

• M. Ribera, J. Taylor, B. Westlake-Power
  Remote Attendance: L. Livingstone, A.L. Barbon, B. Card, K. Dickins, M. Galczynski, M. Goldrup, G. Kotsifas, C. Saunders, K. Scherr, M. Schulthess, C. Smith, B. Somers, S. Stafford
  The meeting is called to order at 4:01 PM; it being noted that the following Members were in remote attendance: Councillors M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga and S. Hillier.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.  

2.

Consent

• Moved by: S. Lewis
  Seconded by: E. Peloza

  That items 2.1 and 2.2 BE APPROVED. 

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  
  
  Motion Passed (15 to 0)

2.1

Transition Plan Progress Report - Housing Development Corporation, London (HDC)

• Moved by: S. Lewis
  Seconded by: E. Peloza

  That, on the recommendation of the Acting Managing Director, Housing, Social Services and Dearness Home, the Managing Director, Corporate Services and the City Treasurer, Chief Financial Officer, and concurrence of the Managing Director, Corporate Services and City Solicitor that the following actions be taken with respect to the proposed restructuring of the Housing Development Corporation, London (HDC), next steps and timelines:
  
  a)       the staff report dated March 9, 2021 titled “Transition Plan Progress Report – Housing Development Corporation, London (HDC)”, BE RECEIVED; and,
  
  b)       the Civic Administration BE DIRECTED to work and report back on the recommendations to winding up the Housing Development Corporation, (HDC) London when it has been confirmed that all commitments and functions of the HDC have been assumed by the City.

  
  
  
  
  Motion Passed

2.2

2021 Assessment Growth Funding Allocation

• Moved by: S. Lewis
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the 2021 Assessment Growth Funding Allocation Report BE RECEIVED for information; it being noted that the Strategic Priorities and Policy Committee received a communication dated February 26, 2021 from C. Butler with respect to this matter.

  
  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

5.1

(ADDED) Service Review: Audit and Accountability Fund Applications and Single Source 21-14 Procurement Process Assessment Review

• Moved by: M. Cassidy
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer the following actions be taken:
  
  a)      the staff report dated March 9, 2021, entitled "Service Review: Audit and Accountability Fund Applications and Single Source 21-14 Procurement Process Assessment Review" BE RECEIVED for information; it being noted that the City of London is receiving funding through the Province of Ontario’s Audit and Accountability Fund to undertake the following reviews:
  
       i)  City of London Procurement Process Assessment Review, and;
       ii) City of London Parking Services Service Integration and Digital Modernization Review;
  
  b)      the proposed by-law as appended to the staff report dated March 9, 2021 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on March 23, 2021 to:
  
       i)  approve the Ontario Transfer Payment Agreement between The Corporation of the City of London and Her Majesty the Queen in Right of Ontario as represented by the Minister of Municipal Affairs and Housing for the provision of funding to retain an independent third-party reviewer to undertake a procurement process assessment review;
       ii)  approve the Ontario Transfer Payment Agreement between The Corporation of the City of London and Her Majesty the Queen in Right of Ontario as represented by the Minister of Municipal Affairs and Housing for the provision of funding to retain an independent third-party reviewer to undertake a parking services integration and digital modernization review;
       iii) authorize the Mayor and Clerk to execute both Ontario Transfer Payment Agreements; and
       iv) authorize the City Treasurer to approve and sign any reports required by the Province pursuant to the Ontario Transfer Payment Agreements;
  
  c)      a Single Source Procurement (SS 21-14) in accordance with section 14.4(e) of the Procurement of Goods and Services Policy BE AWARDED to Ernst & Young LLP (EY) to conduct the Procurement Process Assessment Review for the City of London at their proposed fee of $170,000 (excluding HST); and,
  
  d)     the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this matter.

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  
  
  Motion Passed (15 to 0)

6.

Confidential (Enclosed for Members only.)

• Moved by: E. Peloza
  Seconded by: S. Turner

  That the Strategic Priorities and Policy Committee convene, In Closed Session, for the purpose of considering a matter pertaining to personal matters about an identifiable individual with respect to employment-related matters and advice and recommendations of officers and employees of the Corporation including communications necessary for that purpose.

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  
  
  Motion Passed (15 to 0)

  The Strategic Priorities and Policy Committee convenes, In Closed Session, from 4:32 PM to 5:24 PM. 

  
  

7.

Adjournment

• Moved by: P. Van Meerbergen
  Seconded by: P. Squire

  That the meeting BE ADJOURNED. 

  
  
  
  Motion Passed

  The meeting adjourned at 5:26 PM.