Council

MINUTES

9TH MEETING

March 10, 2015

The Council meets in Regular Session in the Council Chambers this day at 4:07 PM.

PRESENT:  Mayor M. Brown and Councillors M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, St. Turner, H.L. Usher, T. Park and J. Zaifman and C. Saunders (City Clerk).

ALSO PRESENT:  A. Zuidema. J.P. Barber, G. Belch, J. Braam, B. Coxhead, S. Datars Bere, J.M. Fleming, K. Graham, A. Hagan, M. Hayward,  G. Kotsifas, B. L. Livingstone, V. McAlea Major, J.P. McGonigle, D. Menard, D. Mounteer, K. Pawelec, R. Paynter, L.M. Rowe, C. Smith, S. Spring, J. Stanford, B. Warner, and Westlake-Power.

At the beginning of the Meeting all Members are present, except Councillor S. Turner.

I

DISCLOSURES OF PECUNIARY INTEREST

Councillor P. Hubert discloses a pecuniary interest in clause 9 of the 14th Report of the Strategic Priorities and Policy Committee, having to do with a request by Councillor M. Salih to invite a representative of the African Canadian Federation of London and Area (ACFOLA) to appear as a delegation before the Community and Protective Services Committee, by indicating that he is the Executive Director of a social services agency that has a working relationship with ACFLOA.

Councillor J. Helmer discloses a pecuniary interest in clause 4 of the 4th Report of the Civic Works Committee, having to do with the Canada Post Community Mailbox Program, by indicating that his wife is employed by Canada Post.

Councillor T. Park discloses a pecuniary interest in clause 11 of the 6th Report of the Planning and Environment Committee, having to do with heritage buildings retention related to the Old Victoria Hospital lands, by indicating she owns a neighbouring property.  Councillor T. Park further discloses a pecuniary interest in clause 2 of the 7th Report of the Planning and Environment Committee, having to do with the Old Victoria Hospital lands, by indicating that she owns a neighbouring property.  Councillor T. Park further discloses a pecuniary interest in clauses C-1 and C-2 of the 13th Report of the Strategic Priorities and Policy Committee, having to do with a  matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose with respect to the decommissioning of City owed lands known as the South Street Campus currently leased and occupied by London Health Sciences Centre;  instructions and directions to officers and employees of the Corporation pertaining to a proposed or pending acquisition or disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed or pending acquisition or disposition of land; commercial and financial information supplied in confidence pertaining to the proposed or pending acquisition or disposition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial information relating to the proposed or pending acquisition or disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed or pending acquisition or disposition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed or pending acquisition or disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed or pending acquisition or disposition; and for the purpose of a vote for giving directions or instructions to officers, employees or agents of the municipality or persons retained by or under a contract with the municipality and a matter pertaining to a proposed or pending acquisition or disposition of land by the municipality or local board, as she owns a neighbouring property.  Councillor T. Park further discloses a pecuniary interest in clause C-2 of the 14th Report of the Strategic Priorities and Policy Committee, having to do with a  matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose with respect to the decommissioning of City owed lands known as the South Street Campus currently leased and occupied by London Health Sciences Centre;  instructions and directions to officers and employees of the Corporation pertaining to a proposed or pending acquisition or disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed or pending acquisition or disposition of land; commercial and financial information supplied in confidence pertaining to the proposed or pending acquisition or disposition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial information relating to the proposed or pending acquisition or disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed or pending acquisition or disposition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed or pending acquisition or disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed or pending acquisition or disposition; and for the purpose of a vote for giving directions or instructions to officers, employees or agents of the municipality or persons retained by or under a contract with the municipality and a matter pertaining to a proposed or pending acquisition or disposition of land by the municipality or local board as she owns a neighbouring property.

II

REVIEW OF CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC

III

ADDED REPORTS

1.

7th Report of the Planning and Environment Committee

2.

14th Report of the Strategic Priorities and Policy Committee

IV

RECOGNITIONS

1.

His Worship the Mayor presents a plaque for the "Economic Leadership Award" to Startech.com.

2.

His Worship the Mayor presents a certificate for "London's Featured Community Organization" to the London Heritage Council.

3.

His Worship the Mayor recognizes municipal staff, Jamie Skimming, in his achievement of being presented with the Partners for Climate Protection (PCP) Spirit Award from the Federation of Canadian Municipalities (FCM).

4th Report of the Civic Works Committee

Motion made by Councillor H.L. Usher to Approve clause 4.

4.

Canada Post Community Mailbox Program Jurisdictional

WHEREAS Canada Post has announced the discontinuation of door-to-door mail delivery services in select areas in the City of London in favour of transitioning to community mailboxes and has started this transition in other municipalities;

AND WHEREAS all existing community mailboxes in the City of London were planned and integrated into communities while new proposed community mailboxes were not planned for and will be difficult to situate in many neighbourhoods;

AND WHEREAS the transition to community mailboxes will be especially hard on seniors and people living with mobility and health challenges and could undermine their ability to live independently;

AND WHEREAS the transition to community mailbox delivery will have a negative impact on existing communities requiring increased maintenance for litter pick up, snow and ice control, graffiti cleaning, vandalism repair and potentially cause parking and traffic issues resulting in higher costs for the municipality;

THEREFORE BE IT RESOLVED THAT:

The following actions be taken prior to Canada Post making efforts to replace the door-to-door mail delivery service with community mailboxes (CMB) within the City of London:

a)         Canada Post BE REQUESTED to conduct public engagement sessions with impacted communities for all concerned residents by engaging community associations, where present, to host sessions, and by hosting their own sessions where no community association is present;

b)         Local Members of Parliament BE REQUESTED to attend the public engagement sessions;

c)         Canada Post BE ADVISED that the City of London will not endorse Canada Post’s actions prior to the public engagement process being satisfactorily completed;

d)         the Civic Administration BE DIRECTED to negotiate a legal agreement with Canada Post Corporation that defines obligations with respect to community mailboxes located in the City of London’s right-of-ways which would include placement of refuse bins at CMB locations, weekly refuse pick up, as well as compliance with the AODA;

e)         the Mayor BE REQUESTED to send a letter to Deepak Chopra, Chief Executive Officer, Canada Post, to inform Canada Post that the City of London supports the existing delivery system and wishes to retain this valuable service for our community; and,

f)         the staff reported dated March 3, 2015 regarding Canada Post’s Community Mailbox Program BE RECEIVED for information;

it being noted that the CWC received the following:

·                     a communication and a verbal delegation from D. Heap, 85 Forward Ave, expressing disappointment that the letter that was sent to Canada Post regarding the City of London’s concerns was not included on today’s agenda; stating that the meaningful consultation that the Federation of Municipalities of Ontario was looking for is not yet happening; indicating that it was his view that Canada Post is not necessarily speaking with all homeowners, just whoever answers the door when they make contact; expressing concern that accessibility and age-friendly considerations are not be addressed and those populations are not being properly consulted with; indicating that some municipalities have had to increase policing because of rising mail theft and nothing appeared to be included in the London’s policing budget for this; indicating that Canada Post’s CMB Program is being imposed as a retrofit without sufficient public consultation, whereas other governmental initiatives are required to undertake rigorous public consultation; and lastly noting that over 512 municipalities have opposed this initiative.

·                     a communication and a verbal presentation from Samuel E. Trosow, 43 Mayfair Drive, suggesting the staff report was not adequate as it doesn’t reflect the depth of research of other municipalities, while acknowledging that staff have been extremely busy and have had little time to prepare the report; expressing concern that the City of London has not shared the list of potential CMB sites, while other municipalities have done so and that he has submitted a Freedom of Information Request in order to access that information; stating he has heard a lot of “this is a done deal”, but other municipalities have fought the implementation; noting the question is whether or not the City of London will take a strong position, which is a political decision; and emphasizing that there is nothing illegal about telling the government what you think.

Motion made by Councillor V. Ridley and seconded by Councillor T. Park to Approve that pursuant to section 11.16 of the Council Procedure By-law, consideration of clause 4 of the 4th Report of the Civic Works Committee, having do to with the Canada Post Community Mailbox Program BE POSTPONED to not later than September 30, 2015 in order to provide Canada Post with the opportunity to take the initiative to conduct public engagement sessions with the community;

it being noted that Canada Post has been invited as a delegation to the March 23, 2015 meeting of the Civic Works Committee to provide information regarding the Community Mailbox Program.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, T. Park, J. Zaifman (12)

NAYS: H.L. Usher (1)

V

COMMITTEE OF THE WHOLE, IN CAMERA

MOTION FOR IN CAMERA SESSION

Motion made by Councillor J. Helmer and seconded by Councillor P. Hubert to Approve that Council rise and go into the Committee of the Whole, in camera, for the purpose of considering the following:

a)

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed disposition of land; commercial and financial information supplied in confidence pertaining to the proposed disposition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed disposition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed disposition. (C-1/8/CSC)

b)

A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose with respect to the decommissioning of City owed lands known as the South Street Campus currently leased and occupied by London Health Sciences Centre;  instructions and directions to officers and employees of the Corporation pertaining to a proposed or pending acquisition or disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed or pending acquisition or disposition of land; commercial and financial information supplied in confidence pertaining to the proposed or pending acquisition or disposition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial information relating to the proposed or pending acquisition or disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed or pending acquisition or disposition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed or pending acquisition or disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed or pending acquisition or disposition; and for the purpose of a vote for giving directions or instructions to officers, employees or agents of the municipality or persons retained by or under a contract with the municipality. (C-1/13/SPPC)

c)

A matter pertaining to a proposed or pending acquisition or disposition of land by the municipality or local board. (C-2/13/SPPC)

d)

A matter relating to employee negotiations, including personal matters about an identifiable individual including a municipal employee and communications necessary for that purpose. (C-1/12/SPPC)

e)

(ADDED) A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the  Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition. (C-1/14/SPPC)

f)

(ADDED) A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose with respect to the decommissioning of City owed lands known as the South Street Campus currently leased and occupied by London Health Sciences Centre;  instructions and directions to officers and employees of the Corporation pertaining to a proposed or pending acquisition or disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed or pending acquisition or disposition of land; commercial and financial information supplied in confidence pertaining to the proposed or pending acquisition or disposition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial information relating to the proposed or pending acquisition or disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed or pending acquisition or disposition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed or pending acquisition or disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed or pending acquisition or disposition; and for the purpose of a vote for giving directions or instructions to officers, employees or agents of the municipality or persons retained by or under a contract with the municipality. (C-2/14/SPPC)

g)

(ADDED) A matter pertaining to a proposed or pending acquisition or disposition of land by the municipality or local board. (C-3/14/SPPC)

h)

(ADDED) A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose with respect to the decommissioning of City owed lands known as the South Street Campus currently leased and occupied by London Health Sciences Centre;  instructions and directions to officers and employees of the Corporation pertaining to a proposed or pending acquisition or disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed or pending acquisition or disposition of land; commercial and financial information supplied in confidence pertaining to the proposed or pending acquisition or disposition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial information relating to the proposed or pending acquisition or disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed or pending acquisition or disposition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed or pending acquisition or disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed or pending acquisition or disposition; and for the purpose of a vote for giving directions or instructions to officers, employees or agents of the municipality or persons retained by or under a contract with the municipality.(C-1/7/PEC)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, H.L. Usher, J. Zaifman (13)

RECUSED: T. Park (1)

Motion made by Councillor M. Cassidy and seconded by Councillor P. Hubert to Approve that pursuant to section 7.4 of the Council Procedure By-law, the order of business be changed to permit consideration of the 12th Report of the Strategic Priorities and Policy Committee, having to do with the 2015-2019 Strategic Plan, to be dealt at this time.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

12th Report of the Strategic Priorities and Policy Committee

Motion made by Councillor M. Cassidy to Approve clauses 1 and 2.

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

2015 – 2019 Strategic Plan

That the attached 2015-2019 Strategic Plan for the City of London BE APPROVED.

Motion made by Councillor H.L. Usher and seconded by Councillor B. Armstrong to Approve that clause 2 be amended in the section entitled “Strengthing our Community – 2. Diverse, inclusive, and welcoming community – B”, by deleting the word “gender” and by replacing it with the word “equity”.

Motion Failed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Squire, H.L. Usher (5)

NAYS: M. Salih, J. Helmer, M. Cassidy, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, T. Park, J. Zaifman (10)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

VI

CONFIRMATION AND SIGNING OF THE MINUTES OF THE SEVENTH AND EIGHTH MEETINGS HELD ON FEBRUARY 24, 2015 AND FEBRUARY 26, 2015, RESPECTIVELY

Motion made by Councillor J. Helmer and seconded by Councillor H.L. Usher to Approve the Minutes of the Seventh and Eighth Meetings held on February 24 and 26, 2015, respectively.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

VII

COMMUNICATIONS AND PETITIONS

Motion made by Councillor H.L. Usher and seconded by Councillor J. Helmer to Approve the Receipt and Referral of the following communications as noted on the Added Agenda.

1.

(ADDED) T. Stevens, London and District Labour Council - Canada Post Community Mailbox Program Jurisdictional (Refer to the Civic Works Committee stage for consideration with clause 4 of the 4th Report of the Civic Works Committee.)

2.

(ADDED) M. Hall, By E-mail - Heritage Building Retention - Old Victoria Hospital Lands (Refer to the Planning and Environment Committee stage for consideration with clause 11 of the 6th Report of the Planning and Environment Committee.)

3.

(ADDED) B. Curtis, Ministry of Municipal Affairs and Housing - The London Plan Overview and Status Update (Refer to the Strategic Priorities and Policy Committee stage for consideration with clause 5 of the 14th Report of the Strategic Priorities and Policy Committee.)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

VIII

MOTIONS OF WHICH NOTICE IS GIVEN

IX

REPORTS

4th Report of the Civic Works Committee (continued)

Motion made by Councillor H.L. Usher to Approve clauses 1 to 11, excluding clause 4.

1.

Disclosures of Pecuniary Interest

That it BE NOTED that Councillor J. Helmer disclosed a pecuniary interest in clause 4 of this Report, having to do with the Canada Post Community Mailbox Program, by indicating that his wife is employed by Canada Post.

2.

1st Report of the Transportation Advisory Committee

That the 1st Report of the Transportation Advisory Committee, from its meeting held on February 3, 2015, BE RECEIVED.

3.

Single Source Procurement - Service and Repairs, 2-Way Radio Communication Equipment

That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the single source procurement of service and repairs for 2-Way Radio Communication Equipment:

a)         the Civic Administration BE AUTHORIZED to enter into negotiations with Spectrum Communications, for pricing for a single/sole source contract for three (3) years, with the option to renew for an additional two (2) years, for the service and repair of 2-way radio communication equipment;

b)         the approval hereby given BE CONDITIONAL upon the Corporation negotiating prices, terms, and conditions with Spectrum Communications to the satisfaction of the City Treasurer;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract; and,

d)         the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal Single Source contract or having a purchase order, or contract record relating to the subject matter of this approval.  (2015-F18)

5.

Pollution Prevention and Control Plan Infoworks Modelling Assignments Additional Flow Monitoring

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the extension of Infoworks modelling assignments as part of Phase II of the Pollution Prevention and Control Plan:

a)         the following Consulting Engineering fees BE INCREASED for the completion of Infoworks hydraulic modelling assignments, in the amounts identified below (all including contingency but exclusive of HST):

i)          Assignment 1: Dillon Consulting Limited, from $199,832.00 to $228,958.00;

ii)         Assignment 5: XCG Consultants Ltd., from $195,667.00 to $219,547.00;

iii)         Assignment 6: WSP Canada Inc., from $138,708.00 to $162,003.00;

iv)        Assignment 8: GM BluePlan Engineering Limited, from $269,812.00 to $312,412.00;

b)         the financing for the projects identified in a) above, BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated March 3, 2015;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these projects; and,

d)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations;

it being noted that due to a lack of rain events in Fall 2014, insufficient flow monitoring information was generated to support the assignments, creating the need to extend the monitoring programs into Spring 2015.   (2015-P05)

6.

Hyde Park Road and South Carriage Road Intersection Assessment

That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the intersection assessment for Hyde Park Road and South Carriage Road:

a)         the Civic Administration BE DIRECTED to undertake an updated assessment regarding the need for a traffic signal within four months of the completion of construction for the Hyde Park Road Phase 2 Improvements; and,

b)         the staff report dated March 3, 2015, from the Director, Roads and Transportation, and the attached presentation, from the Division Manager, Transportation Planning and Design, with respect to the Hyde Park Road and South Carriage Road intersection improvements BE RECEIVED.  (2015-T06)

7.

Closing the Baseline Road Allowance East of Hamilton Road

That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to closing the Base Line road allowance east of Hamilton Road:

a)         the closing of the original road allowance between Concession 1 and Broken Front Concession ‘B’, in the geographic Township of Westminster lying east of Hamilton Road, BE APPROVED; and,

b)         the Chief Surveyor BE AUTHORIZED to initiate the process of legally closing the said road allowance by by-law subject to any necessary consents from abutting owners with the understanding that easements will be conveyed to any utility companies and property owners that are affected by the closing.  (2015-T09)

8.

Crinklaw Municipal Drain Improvements

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Crinklaw Municipal Drain Improvements:

a)         the drainage report, dated October 2014, prepared by Spriet Associates London Ltd., Consulting Engineers, for the construction of the Crinklaw Municipal Drain-2014 (ES4825-11) at an estimated cost of $55,900.00, excluding H.S.T., BE ADOPTED; it being noted that the notice of the public meeting was provided in accordance with the provisions of Section 41 of the Drainage Act; and,

b)         the proposed by-law, appended to the staff report dated March 3, 2015 as Appendix ‘B’, BE INTRODUCED at the Municipal Council meeting to be held on March 10, 2015 and BE GIVEN Two Readings to authorize the construction of the Crinklaw Municipal Drain-2014 project; it being noted that the Third Reading and Enactment of the by-law would occur after the holding of the Court of Revision in connection with the project;

it being noted that the Manager, Stormwater Management provided the attached presentation with respect to this matter;

it being pointed out that there were no oral submissions made at the public participation meeting associated with this matter.  (2015-E09)

9.

2015 Renew London - Infrastructure Construction Program

That, on the recommendation of the Director, Roads and Transportation, the staff report dated March 3, 2015, and the attached presentation from the Division Manager, Construction Management, with respect to the 2015 Renew London Infrastructure Construction Program BE RECEIVED for information.(2015-T10)

10.

Winter Maintenance Program

That the following actions be taken with respect to the City of London’s Winter Maintenance Program:

a)         the Civic Administration BE REQUESTED to review and report back to the Civic Works Committee on how current snow removal practices at London Transit stops can be improved to ensure that snow removed from those stops is not placed on adjacent private property; and

b)         the Civic Administration BE REQUESTED to consider alternatives to use of road salt on sidewalks and transit stops.  (2015-T06)

11.

3rd Report of the Cycling Advisory Committee

That the 3rd Report of the Cycling Advisory Committee, from its meeting held on February 18, 2015, BE RECEIVED.

6th Report of the Planning and Environment Committee

Motion made by Councillor P. Hubert to Approve clauses 1 to 12, excluding clause 11.

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

3rd Report of the Environmental and Ecological Planning Advisory Committee

That the 3rd Report of the Environmental and Ecological Planning Advisory Committee from its meeting held on February 19, 2015, BE RECEIVED.

3.

3rd Report of the Advisory Committee on the Environment

That the 3rd Report of the Advisory Committee on the Environment from its meeting held on February 4, 2015, BE RECEIVED.

4.

"Our Move Forward" London's Downtown Plan

That, “Our Move Forward” London’s Downtown Plan, BE REFERRED to the Civic Administration to report back at the April 7, 2015, Planning and Environment Committee meeting to permit the Civic Administration to further refine the document.  (2015-D08)

5.

Property located at 2054 Adelaide Street North - Appeal of Official Plan and Zoning By-law Amendments to the Ontario Municipal Board (OZ-7921)

That, on the recommendation of the Senior Planner, Development Services, the following actions be taken in response to the letters of appeal to the Ontario Municipal Board, dated October 15, 2014, as submitted by Peter Sergautis (Sherway Limited), relating to the Official Plan and Zoning By-law No. Z.-1 amendments, relating to the property located at 2054 Adelaide Street North:

a)         the Ontario Municipal Board BE ADVISED that the Municipal Council has reviewed its decision relating to this matter and sees no reason to alter it; and,

b)         the City Solicitor BE DIRECTED to provide legal and planning representation at the Ontario Municipal Board hearing in support of the Municipal Council’s position;

it being noted that the Planning and Environment Committee reviewed and received a communication dated February 26, 2015, from P. Sergautis, President, Sherway Limited, with respect to this matter.   (2015-D09/L01)

6.

Property located at 8477 Longwoods Road (Z-8111)

That, on the recommendation of the Managing Director, Planning and City Planner, with respect to the application of Adriano & Francesca Monopoli, relating to the property located at 8477 Longwoods Road, the proposed by-law, as appended to the staff report dated March 2, 2015, BE INTRODUCED at the Municipal Council meeting to be held on March 10, 2015, to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan), to change the zoning of the subject property FROM an Agricultural (AG1) Zone TO a Holding Residential R1 (h-(_)*R1-14) Zone and an Agricultural Special Provision (AG1(_)) Zone;

it being pointed out that there were no oral submissions made at the public participation meeting associated with this matter.   (2015-D09)

7.

Property located at 3446 Gore Road (Z-8428)

That, on the recommendation of the Planner II, Development Services, with respect to the application of Kirkness Consulting Inc., relating to the property located at 3446 Gore Road, the proposed by-law, as appended to the staff report dated March 2, 2015, BE INTRODUCED at the Municipal Council meeting to be held on March 10, 2015, to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan), to change the zoning of the subject property FROM an Agricultural (AG1) Zone TO an Agricultural Special Provision (AG1(1)) Zone for the severed parcel and an Agricultural Special Provision (AG1(  )) Zone for the retained parcel;

it being pointed out that there were no oral submissions made at the public participation meeting associated with this matter.   (2015-D09)

8.

Property located at 2040 Shore Road (39CD-14522)

That, on the recommendation of the Planner II, Development Services, the following actions be taken with respect to the Vacant Land Plan of Condominium application by Forest Park (Fanshawe Ridge) Ltd., relating to the property located at 2040 Shore Road:

a)         the Approval Authority BE ADVISED that there were no issues raised at the public participation meeting of the Planning and Environment Committee with respect to the application for draft plan of vacant land condominium relating to the property located at 2040 Shore Road; and,

b)         the Approval Authority BE REQUESTED to utilize, if possible, one agreement, instead of a separate development agreement and a separate condominium agreement, to address the development of this site;

it being pointed out that there were no oral submissions made at the public participation meeting associated with this matter.  (2015-D07)

9.

Development Charges Grant Program for Downtown and Old East Village Community Improvement Plan (CIP) Areas

That, on the recommendation of the Managing Director, Planning and City Planner and the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the Development Charges Grant Program for Downtown and Old East Village Community Improvement Plan (CIP) Areas:

a)         the Civic Administration BE DIRECTED to report back at a future meeting of the Planning Environment Committee with respect to the following:

i)          recommended amendments to the Downtown and Old East Village Community Improvement Plans to provide for the Development Charge Grant program; and,

            ii)         the final Development Charge Grant program guidelines;

it being noted that comments received from community stakeholders at the March 2, 2015 Planning and Environment Committee Public Participation Meeting will be reflected in changes to the draft program guidelines, where warranted; and,

b)         pursuant to Section 28(5) of the Planning Act, as determined by the Municipal Council, no further notice BE GIVEN and no further public participation meetings BE HELD;

it being pointed out that the attached, revised, Appendix A was provided at the Planning and Environment Committee meeting;

it being noted that the Managing Director, Planning and City Planner will provide a report outlining the framework to evaluate the outcomes and identify the various milestones at a future meeting of the Planning and Environment Committee;

it being further noted that the Planning and Environment Committee reviewed and received a communication dated February 27, 2015, from G. Thompson, President, Urban League of London, with respect to this matter;

it being further pointed out that at the public participation meeting associated with this matter, the individuals indicated on the attached public participation meeting record made oral submissions in connection therewith. (2015-F21/F11A)

10.

3rd Report of the London Advisory Committee on Heritage

That, the following actions be taken with respect to the 3rd Report of the London Advisory Committee on Heritage, from its meeting held on February 11, 2015:

a)            the following actions be taken with respect to the London Advisory Committee (LACH) Stewardship Sub-Committee:

i)              Notice under the provisions of Section 29(3) of the Ontario Heritage Act, R.S.O. 1990, c. O. 18, of the Municipal Council’s intention to designate the property located at 1266 Riverside Drive (The Cedars) to be of cultural heritage value and interest BE GIVEN, for the attached reasons; it being noted that the LACH heard verbal delegations from G. Bikas, Drewlo Holdings Inc. and B. Lambe, with respect to this matter;

ii)            the matter of the proposed designation for the property located at 131 Wellington Road BE REFERRED to the Stewardship Sub-Committee, for review; and,

iii)        it BE NOTED that the Stewardship Sub-Committee minutes from its meeting held in January 28, 2015, were received;

b)            on the recommendation of the Managing Director, Planning and City Planner, with the advice of the Heritage Planner, the Heritage Alteration Permit application to alter the heritage designated property located at 878 Hellmuth Avenue, within the Bishop Hellmuth Heritage Conservation District, to construct a garage according to the plans appended to the staff report dated February 4, 2015, BE APPROVED;

c)            on the recommendation of the Managing Director, Planning and City Planner, with the advice of the Heritage Planner, the Heritage Alteration Permit Application of 1873649 Ontario Ltd. (J. Fyfe-Millar), requesting permission for window alterations to the designated heritage property located at 387 Clarence Street BE APPROVED SUBJECT TO the condition that the final window models chosen be similar to what is described in the application and to the satisfaction of the Heritage Planner; it being noted that the Heritage Planner has reviewed the proposed window replacement and has advised that the impact of such alteration on the heritage features of the property identified in the reasons for designation is acceptable; it being further noted that the London Advisory Committee on Heritage received a report dated February 11, 2015, from the Managing Director, Planning and City Planner, and heard a verbal delegation from J. Fyfe-Millar, Applicant, with respect to this matter;

d)            the matter of de-designation of the property located at 77 Price Street BE REFERRED to the Stewardship Sub-committee for review; it being noted that the London Advisory Committee on Heritage heard a verbal report from D. Menard, Heritage Planner, with respect to this matter;

e)            the communication dated January 7, 2015, from M. Whalley, President, Architectural Conservancy Ontario, London Region, with respect to the neglect of the properties located at 479 to 489 Talbot Street BE REFERRED to the Stewardship Sub-Committee for review;

f)             clauses 1 to 6, 11, 12 and 14, BE RECEIVED; and,

g)         on the recommendation of the Managing Director, Planning and City Planner, with the advice of the Heritage Planner, the London Advisory Committee on Heritage recommendation to the Municipal Council to issue a Notice of Intention to Designate the property located at 1266 Riverside Drive, under Part IV of the Ontario Heritage Act BE SUPPORTED;

it being noted that the Planning and Environment Committee reviewed and received communications dated February 26, 2015 and February 23, 2015, from G. Bikas, Manager, Land Development, Drewlo Holdings Inc. and B. Lamb, Avalanche Search Marketing Inc., respectively, with respect to 1266 Riverside Drive; and,

it being further noted that the Planning and Environment Committee heard verbal presentations from W. Kinghorn, Chair, LACH and G. Bikas, Manager, Land Development, Drewlo Holdings Inc., with respect to 166 Riverside Drive.   (2015-R01)

12.

Property located at 161 Windermere Road (Z-8167)

That, the application of Susan Dejong c/oTridon Group Ltd., relating to the property located at 161 Windermere Road, BE REFERRED to the April 7, 2015 Planning and Environment Committee meeting for consideration; it being noted that the Planning and Environment Committee will hear delegations from the Agent for the Applicant and the Agent for the Community at the above-noted meeting.    (2015-D09/L01)

11.

Heritage Building Retention - Old Victoria Hospital Lands

That, the following actions be taken with respect to the Old Victoria Hospital lands:

a)         the Civic Administration BE DIRECTED to report back at a special meeting of the Planning and Environment Committee, to be held on Monday, March 9, 2015 at 2:00 PM, relating to the Old Victoria Hospital lands to allow additional time for the review and consideration of the information provided with respect to this matter; and,

b)         the 4th Report of the London Advisory Committee on Heritage, from its special meeting held on February 25, 2015, BE RECEIVED;

it being further pointed out that at the public participation meeting associated with this matter, the individuals indicated on the attached public participation meeting record made oral submissions in connection therewith;

it being noted that the Planning and Environment Committee reviewed and received the following communications, with respect to this matter:

•           a communication dated February 26, 2015, from M. Whalley, ACO London Region;

•           a communication from S. Bentley, Heritage London Foundation;

•           a communication from S. Miller, By E-mail;

•           a communication dated February 26, 2015 from S. Gregory, Growing Concern Child Care Centre;

•           the London Advisory Committee on Heritage Stewardship Sub-committee Report;

•           a communication from C. McLeod, SoHo Community Association; and,

•           a communication dated February 27, 2015 from N.Z. Tausky, Heritage Consultant.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, J. Zaifman (14)

RECUSED: T. Park (1)

13.

Commercial Corridor Along Commissioners Road East

That, the communication dated February 26, 2015, from Councillor J. Zaifman, with respect to the request to review the Commercial corridor along Commissioners Road East, BE REFERRED to the Civic Administration for incorporation into the Planning Departments Work Plan and to report back at a future Planning and Environment Committee meeting.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

8th Report of the Corporate Services Committee

Motion made by Councillor M. Cassidy to Approve clauses 1, 3 to 12 and 14.

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

3.

London Downtown Business Association 2015 Proposed Budget - Municipal Special Levy

That, on the recommendation of Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:

a)         the London Downtown Business Association proposed 2015 budget submission in the amount of $1,718,700 BE APPROVED as outlined in Schedule “A” to the staff report dated March 3, 2015;

b)         the amount to be raised by the Corporation for the 2015 fiscal year for the purposes of the London Downtown Business Association and pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at $1,821,000;

c)         a special charge BE ESTABLISHED for the amount referred to in part b), above, by a levy in accordance with By-law CP-2 as amended; it being noted that the special charge shall have priority lien status and shall be added to the tax roll pursuant to subsection 208(7) of the Municipal Act, 2001; and

d)         the by-law appended to the staff report dated March 3, 2015 as Schedule “C” BE INTRODUCED at the Municipal Council on March 10, 2015 with respect to the municipal special levy for the London Downtown Business Association.

4.

Old East Village Business Improvement Area 2015 Proposed Budget - Municipal Special Levy

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:

a)         the Old East Village Business Improvement Area proposed 2015 budget submission in the amount of $292,764 BE APPROVED as outlined in Schedule “A” to the staff report dated March 3, 2015;

b)         the amount to be raised by the Corporation for the 2015 fiscal year for the purposes of the Old East Village Business Improvement Area and pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at $15,781;

c)         a special charge BE ESTABLISHED for the amount referred to in part b), above,  by a levy in accordance with By-law CP-1 as amended; it being noted that the special charge shall have priority lien status and shall be added to the tax roll pursuant to subsection 208(7) of the Municipal Act, 2001; and

d)         the by-law appended to the staff report dated March 3, 2015 as Schedule “B” BE INTRODUCED at the Municipal Council on March 10, 2015 with respect to the municipal special levy for the Old East Village Business Improvement Area.

5.

Outstanding London Ambassador Award

That the following actions be taken with respect to the establishment of an Outstanding London Ambassador Award:

a)         the proposed terms of reference for an annual "Outstanding London Ambassador Award" BE APPROVED in principle;

b)         the City Clerk BE DIRECTED to report back on details pertaining to resources and implementation, including selection process, composition of the selection committee and timing of the award,  in order to implement the Award noted in a), above; and

c)         the City Clerk BE DIRECTED to report back on the costs and options associated with displaying a plaque at City Hall and providing a small token of recognition to the award recipient.

6.

Update on Discussions with a Greenhouse Operator That May Be Located on City-Owned Land in the Vicinity of the W12A Landfill and Resource Recovery Area

That, on the recommendation of the Director, Environment, Fleet & Solid Waste the staff report dated March 3, 2015 regarding an update on discussions with a greenhouse operator that maybe be located on City-owned land in the vicinity of the W12A landfill and resource recovery area BE RECEIVED for information.

7.

Request for Designation of the Forest City Beer Fest as a Municipally Significant Event

That the Forest City Beer Fest to be held Saturday, August 15, 2015, at the Covent Garden Market, BE DESIGNATED as an event of municipal significance in the City of London.

8.

2014 London Convention Centre Operational Results

That the 2014 London Convention Centre operational surplus of $355,377 (based upon the Unaudited Financial Statements) BE APPROVED for transfer as follows:

a)         to the London Convention Centre Capital Reserve held by the City of London (50% of surplus); and

b)         to the London Convention Centre Special Projects Reserve held by the London Convention Centre (50% of surplus).

9.

London Convention Centre Naming Rights Policy

That the London Convention Centre Corporation BE ADVISED that the Municipal Council endorses the implementation of a naming rights policy by, and specific to, the London Convention Centre Corporation and BE REQUESTED to provide the Municipal Council with a copy of its naming policy, once approved, for the Municipal Council’s information.

10.

Confirmation of Appointment to the Cycling Advisory Committee

That George Sinclair BE CONFIRMED as a Voting Member on the Cycling Advisory Committee, representing the Urban League of London, for the term ending February 28, 2019.

11.

Confirmation of Appointment to the London Diversity and Race Relations Advisory Committee

That the following individuals BE CONFIRMED as Non-voting Members of the London Diversity and Race Relations Advisory Committee for the term ending February 28, 2019:

Michelle Lynne Goodfellow – representing Income Support Organizations/Services

Fae Andrighetti – representing Faith-Based Community Groups

12.

2015 Debenture Issue Update - Delegation - Karen Yeung, Director, Government Finance-Debt Capital Markets, CIBC World Markets Inc.

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the 2015 debenture issue:

a)         the issue of instalment debentures for a total of $40,500,000 BE APPROVED, noting the average all-in-rate is 1.869% over a 10-year term; and

b)         the proposed by-law appended to the staff report dated March 3, 2015 BE INTRODUCED at the Municipal Council meeting of March 10, 2015, for three readings to authorize the borrowing upon instalment debentures in the aggregate principal amount of $40,500,000 towards the cost of certain capital works of the Corporation of the City of London;

it being noted that the Corporate Services Committee heard a verbal delegation from Karen Yeung, Director, Government Finance-Debt Capital Markets, CIBC World Markets Inc., regarding the debenture issuance and general market conditions and forecasts.

14.

Potential Youth Award

That the City Clerk BE DIRECTED to liaise with the London Youth Advisory Council, and other appropriate stakeholders, to explore the establishment of an award that recognizes the contributions of the local youth population to the community.

2.

Argyle Business Improvement Area 2015 Proposed Budget - Municipal Special Levy

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:

a)         the Argyle Business Improvement Area proposed 2015 budget submission in the amount of $137,966 BE APPROVED as outlined in Schedule “A” to the staff report dated March 3, 2015;

b)         the amount to be raised by the Corporation for the 2015 fiscal year for the purposes of the Argyle Business Improvement Area and pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at $116,480;

c)         a special charge BE ESTABLISHED for the amount referred to in part b), above,  by a levy in accordance with By-law A.-6873-292 as amended; it being noted that the special charge shall have priority lien status and shall be added to the tax roll pursuant to subsection 208(7) of the Municipal Act, 2001; and

d)         the by-law appended to the staff report dated March 3, 2015 as Schedule “B” BE INTRODUCED at the Municipal Council on March 10, 2015 with respect to the municipal special levy for the Argyle Business Improvement Area.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

13.

Council Policy 28(2) - Council Members' Expense Account

That the City Clerk BE DIRECTED to consider, as part of the previously-requested report back on possible changes to the Council Members' Expense Policy, the matters included in the February 27, 2015 communication from Councillor J. Morgan regarding tighter deadlines for expense claims, a monthly transportation allowance within the existing expense allocation, and restrictions on use of the annual expense allocation from Nomination day to the end of a Council term.

Motion made by Councillor A. Hopkins and seconded by Councillor J. Zaifman to Approve that clause 13 be amended by deleting the word "DIRECTED" and by replacing it with the word "REQUESTED" 

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

Motion made by Councillor A. Hopkins and seconded by Councillor J. Morgan to Approve clause 13, as amended.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

13th Report of the Strategic Priorities and Policy Committee

Motion made by Councillor P. Hubert Approve clause 1.

1.

Disclosures of Pecuniary Interest

That it BE NOTED that Councillor T. Park disclosed a pecuniary interest in Items C-1 and C-2 of the Agenda having to do with a  matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose with respect to the decommissioning of City owed lands known as the South Street Campus currently leased and occupied by London Health Sciences Centre;  instructions and directions to officers and employees of the Corporation pertaining to a proposed or pending acquisition or disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed or pending acquisition or disposition of land; commercial and financial information supplied in confidence pertaining to the proposed or pending acquisition or disposition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial information relating to the proposed or pending acquisition or disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed or pending acquisition or disposition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed or pending acquisition or disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed or pending acquisition or disposition; and for the purpose of a vote for giving directions or instructions to officers, employees or agents of the municipality or persons retained by or under a contract with the municipality and a matter pertaining to a proposed or pending acquisition or disposition of land by the municipality or local board as she owns a neighbouring property.

7th Report of the Planning and Environment Committee

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Old Victoria Hospital Lands

Motion made by Councillor J. Helmer and seconded by Councillor J. Zaifman to Amend clause 2 as follows:

i)        in part a) by adding the words "and the Health Services Building" at the end of the of part a);

ii)         in part b) by adding the words “and the Health Services Building” after the words “War Memorial Hospital Building”;

iii)       in part c) by adding the words "and the Health Services Building" in the second and fourth lines; and,

iv)       by deleting part d) in its entirety and renumbering the subsequent parts accordingly.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, J. Zaifman (14)

Motion made by Councillor P. Hubert and seconded by Councillor S. Turner to Approve clause 2, as amended.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, J. Zaifman (14)

14th Report of the Strategic Priorities and Policy Committee

Motion made by Councillor P. Hubert to Approve clauses 1 to 8, inclusive.

1.

Disclosures of Pecuniary Interest

2.

Industrial Land Development Strategy - Annual Monitoring and Pricing Report - City of London

3.

Allocation of 2015 Assessment Growth Funding

4.

Performing Arts Centre

5.

The London Plan - Overview and Status Update

6.

Industrial Land Development Strategy Update

7.

Consideration of Appointment to the Middlesex-London Health Unit Board of Health

8.

Music and Entertainment District for London, Ontario

9.

Delegation by the African Canadian Federation of London and Area

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (14)

RECUSED: P. Hubert (1)

V

COMMITTEE OF THE WHOLE, IN CAMERA (continued)

MOTION FOR IN CAMERA SESSION

Motion made by Councillor J. Helmer and seconded by Councillor J. Zaifman to Approve that Council rise and go into the Committee of the Whole, in camera, for the purpose of considering the following:

a)

A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose with respect to the decommissioning of City owed lands known as the South Street Campus currently leased and occupied by London Health Sciences Centre;  instructions and directions to officers and employees of the Corporation pertaining to a proposed or pending acquisition or disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed or pending acquisition or disposition of land; commercial and financial information supplied in confidence pertaining to the proposed or pending acquisition or disposition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial information relating to the proposed or pending acquisition or disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed or pending acquisition or disposition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed or pending acquisition or disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed or pending acquisition or disposition; and for the purpose of a vote for giving directions or instructions to officers, employees or agents of the municipality or persons retained by or under a contract with the municipality. (C-1/13/SPPC)

b)

A matter pertaining to a proposed or pending acquisition or disposition of land by the municipality or local board. (C-2/13/SPPC)

6th Report of the Committee of the Whole

Motion made by Councillor H.L. Usher and seconded by Councillor B. Armstrong to Approve clause 1.  

1.                     That, as a procedural matter pursuant to Section 239 (6) of the Municipal Act, 2001, the following recommendation be forwarded to City Council for deliberation and a vote in public session:

That, on the recommendation of the Managing Director of Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, with the concurrence of the Managing Director, Environmental & Engineering Services and City Engineer and the Director, Environment, Fleet and Solid Waste,  the following actions be taken with respect to the lease proposal submitted by G.I. Farms Inc. (the Tenant) of Kingsville to lease 70 acres of City owned land located at 3243 Manning Drive, for the purpose of constructing a greenhouse operation:

a)            the lease proposal BE ACCEPTED, in the form of a Letter of Intent (attached as Appendix “C”), subject to the following covenants:

i)             the Lands shall contain an area of approximately 70 acres and G.I. Farms accepts the lands on an “as is” basis;

ii)             the term shall be 20 (twenty) years from the commencement date, with an option to renew the lease for an additional period of 20 (twenty) years;

iii)           the Tenant is to erect the greenhouse improvements and prior to commencing construction shall deposit with the City a cash deposit in the amount of $50,000.00. The deposit to be returned to the Tenant at the end of the construction period, or to be retained by the City as compensation for disturbance to the land;

iv)           the commencement date shall be March 1, 2016, or the day following the Construction Period;

v)            Base Rent – Years 1 to 5 - $38,500.00 per annum; Years 6 to 10 - $40,500.00 per annum; Years 11 to 20 – to be negotiated;

vi)           the Tenant is to construct Initial Improvements. It is the intention of the parties hereto that the Tenant is to erect the initial improvements on the Lands at a total cost of approximately $40 million dollars;

vii)          within 90 (ninety) days of the acceptance of this Letter of Intent, the Landlord shall prepare the lease (the “Lease”) to be entered into between the Landlord and the Tenant, based on the standard form of net ground lease for the project and with the specific terms of this Letter of Intent incorporated therein. The parties shall negotiate the Lease in good faith. Should the Lease not be entered into within 120 (one hundred twenty) days of the acceptance of this Letter of Intent, then this Letter of Intent shall have no further force or effect, save and except for Section 15 (Confidentiality);

viii)         this Letter of Intent is contingent on the Tenant obtaining leasehold financing to fund the construction of the Initial Improvements by May 1, 2015 or earlier. As the proposed project costs are in the order of $40 million, the Tenant shall demonstrate the financial strength and ability to deliver the project by providing sufficient financial information to demonstrate the Tenant has the financial resources and strength to fully perform and complete all obligations, duties and responsibilities in connection to this project; and

ix)           the entering into of negotiations and the execution of a Lease are subject to the completion of the Zoning By-law amendment for variances of regulations to lot area, building coverage, front yard setback, etc., failing which this Letter of Intent shall terminate; and

b)            in the event the above-noted covenants are not met within the specified timelines, the Civic Administration BE DIRECTED to initiate the development of a business plan for future use of the subject lands and a request for proposals process for the future use of those lands;

it being noted that:

• City staff have continued information exchanges with the principle of G.I. Farms Inc. throughout the past several months seeking additional information in support of the proposed project, however information provided by the proponent continues to be limited and requests for additional information have not resulted in the required information to advance this file.

• The proposed leased lands are currently under a farm lease contract with the former owner of the property until­­­­­­­­­­­­­­­­­­ December 31, 2018. In order for a long term land lease with G.I. Farms, the farm lease agreement will need to be terminated.

• Upon acceptance of the Letter of Intent, the Director, Environment, Fleet and Solid Waste will make application for a Zoning By-law amendment for variances of regulations to lot area, building coverage, front yard setback, etc., failing which this Letter of Intent shall terminate.

• The Director, Environment, Fleet and Solid Waste is developing the proposed requirements of a landfill gas (energy procurement) agreement using a proposed technology by G.I. Farms Inc. to capture, compress and transport landfill gas by trailer to the greenhouse subject to all required permits and approvals of the Provincial Government and any technical agencies (e.g. Technical Standards & Safety Authority – TSSA).

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, J. Zaifman (14)

X

DEFERRED MATTERS

XI

ENQUIRIES

XII

EMERGENT MOTIONS

XIII

BY-LAWS

BY-LAWS TO BE READ A FIRST, SECOND AND THIRD TIME:

Motion made by Councillor J. Helmer and seconded by Councillor S. Turner to Approve Introduction and First Reading of Bill No.s 95 to 114, inclusive, and Added Bill No.s 116, 117 and 118.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, J. Zaifman (14)

Motion made by Councillor H.L. Usher and seconded by Councillor S. Turner to Approve Second Reading of Bill No.s  95 to 114, inclusive, and Added Bill No.s 116, 117 and 118.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, J. Zaifman (14)

Motion made by Councillor J. Zaifman and seconded by Councillor S. Turner to Approve Third Reading and Enactment of Bill No.s  95 to 114, inclusive, and Added Bill No.s 116, 117 and 118.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, J. Zaifman (14)

Motion made by Councillor V. Ridley and seconded by Councillor J. Helmer to Approve Introduction and First Reading of Bill No. 115.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, J. Zaifman (14)

Motion made by Councillor M. van Holst and seconded by Councillor B. Armstrong to Approve Second Reading of Bill No. 115. 

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, J. Zaifman (14)

Bill No. 95

By-law No. A.-7234-78

A by-law to confirm the proceedings of the Council Meeting held on the 10^th day of March, 2015. (City Clerk)

Bill No. 96

By-law No. A.-5273(cv)-79

A by-law to amend By-law No. A.-5273-82 entitled, “A by-law to appoint Municipal Law Enforcement Officers for the City of London.” (Chief Municipal Law Enforcement Officer)

Bill No. 97

By-law No. A.-5896(y)-80

A by-law to amend By-law No. A.-5896-233 entitled, “A by-law to appoint Municipal Law Enforcement Officers for the purpose of enforcing the by-laws of The Corporation of the City of London.” (Chief Municipal Law Enforcement Officer/ Deputy Fire Chief)

Bill No. 98

By-law No. A.-7235-81

A by-law to raise the amount required for the purposes of The Argyle Business Improvement Area Board of Management for the year 2015 in accordance with section 208 of the Municipal Act, 2001. (2/8/CSC)

Bill No. 99

By-law No. A.-7236-82

A by-law to raise the amount required for the purposes of The London Downtown Business Association Improvement Area Board of Management for the year 2015 in accordance with section 208 of the Municipal Act, 2001. (3/8/CSC)

Bill No. 100

By-law No. A.-7237-83

A by-law to raise the amount required for the purposes of The Old East Village Business Improvement Area Board of Management for the year 2015 in accordance with section 208 of the Municipal Act, 2001. (4/8/CSC)

Bill No. 101

By-law No. D.-770-84

By-law to authorize the borrowing upon instalment debentures in the aggregate principal amount of $40,500,000.00 towards the cost of certain capital works of The Corporation of the City of London. (12/8/CSC)

Bill No. 102

By-law No. S.-5718-85

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Oxford Street West, east of Proudfoot Lane) (pursuant to Site Plan SP14-038433 and in accordance with Zoning By-law Z-1) (Chief Surveyor)

Bill No. 103

By-law No. S.-5719-86

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Wilton Grove Road, north of Roxburgh Road) (pursuant to Consent Application B.013/13 and in accordance with Zoning By-law Z-1) (Chief Surveyor)

Bill No. 104

By-law No. S.-5720-87

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Wilton Grove Road, east of Sise Road) (pursuant to SP13-042147 and in accordance with Zoning By-law Z-1) (Chief Surveyor)

Bill No. 105

By-law No. S.-5721-88

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Riverside Drive, east of Boler Road) (pursuant to Site Plan SP14-003533 and in accordance with Zoning By-law Z-1) (Chief Surveyor)

Bill No. 106

By-law No. S.-5722-89

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Wonderland Road South, south of Glanworth Drive) (pursuant to Consent Application B.017/14 and in accordance with Zoning By-law Z-1) (Chief Surveyor)

Bill No. 107

By-law No. S.-5723-90

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Wharncliffe Road South, south of Base Line Road West) (pursuant to Site Plan SP13-037975 and in accordance with Zoning By-law Z-1) (Chief Surveyor)

Bill No. 108

By-law No. S.-5724-91

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Southdale Road West, east of Bostwick Road) (pursuant to a future community centre and in accordance with Zoning By-law Z-1) (Chief Surveyor)

Bill No. 109

By-law No. S.A.S.-275-92

A By-law to impose special charges on certain lots for the construction of Sanitary Sewers on Mallard Road, Blue Heron Drive and Woodcock Street pursuant to section 30 of Ontario Regulation 586/06 made under the Municipal Act, 2001, S.O. 2001, c.25; (17/4/CWC-2013)

Bill No. 110

By-law No. W.-5578-93

A by-law to authorize the South West Multi-Purpose Recreation Centre. (Project No. RC2755) (5/3/CPSC)

Bill No. 111

By-law No. W.-5579-94

A by-law to authorize the Customer Service Systems. (Project No. RC2070) (6/3/CPSC)

Bill No. 112

By-law No. W.M.-14-95

A By-law to impose special charges on certain lots for the construction of water main on Mallard Road, Blue Heron Drive, Woodcock Street and Fanshawe Park Road pursuant to section 30 of Ontario Regulation 586/06 made under the Municipal Act, 2001, S.O. 2001, c.25; (17/4/CWC-2013)

Bill No. 113

By-law No. Z.-1-152379

A by-law to amend By-law No. Z.-1 to rezone an area of land located at 8477 Longwoods Road. (6/6/PEC)

Bill No. 114

By-law No. Z.-1-152380

A by-law to amend By-law No. Z.-1 to rezone an area of land located at 3446 Gore Road. (7/6/PEC)

Bill No. 116

By-law No. A.-5896(z)-96

A by-law to amend By-law No. A.-5896-233 entitled, “A by-law to appoint Municipal Law Enforcement Officers for the purpose of enforcing the by-laws of The Corporation of the City of London.” (Chief Fire Prevention Officer)

Bill No. 117

By-law No. A.-5896(aa)-97

A by-law to amend By-law No. A.-5896-233 entitled, “A by-law to appoint Municipal Law Enforcement Officers for the purpose of enforcing the by-laws of The Corporation of the City of London.” (Chief Fire Prevention Officer)

Bill No. 118

By-law No. A.-7238-98

A by-law to authorize and approve a Letter of Intent between The Corporation of the City of London and G.I. Farms Inc., to lease City-owned lands at 3243 Manning Drive, in the City of London, for a proposed greenhouse development, and to authorize the Mayor and the City Clerk to execute the Letter of Intent. (C-1/8/CSC)

Bill No. 115

By-law No. DR-____

A By-law to provide for a Drainage Works in the City of London. (Reconstruction of a portion of the Crinklaw Municipal Drain). (8/4/CWC)

XIV

ADJOURNMENT