I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that Councillor V. Ridley disclosed a pecuniary interest in clause 13 of this Report, having to do with garbage and recycling collection and next steps, by indicating that her spouse is employed in the energy industry, which could be directly impacted.  Councillor V. Ridley further disclosed a pecuniary interest in clause 15 of the Report, having to do with the comments on the Environmental Bill of Rights Registry, Final Draft Strategy for a Waste Free Ontario: Building the Circular Economy, by indicating that her spouse is employed in the energy industry, which could be directly impacted.

II.

CONSENT ITEMS

2.

1st Report of the Transportation Advisory Committee

That the 1st Report of the Transportation Advisory Committee, from its meeting held on December 6, 2016, BE RECEIVED.

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

3.

1st Report of the Cycling Advisory Committee

That the 1st Report of the Cycling Advisory Committee, from its meeting held on December 14, 2016, BE RECEIVED.

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

4.

2nd Report of the Rapid Transit Implementation Working Group

That the 2nd Report of the Rapid Transit Implementation Working Group, from its meeting held on December 15, 2016, BE RECEIVED.

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

5.

STAFF REPORT - 2017 Renew London Infrastructure Construction Program

That the following actions be taken with respect to the 2017 Renew London Infrastructure Construction Program:

a)            the Civic Administration BE DIRECTED to report back to the Civic Works Committee with an overview of the various projects undertaken during the 2016 Renew London Infrastructure Construction Program, including the estimated and actual duration of the projects, the budgeted and actual expenditures, along with any lessons learned that will be incorporated in designing, tendering or overseeing similar projects in the future; and,

b)            the staff report dated January 10, 2017, with respect to the 2017 Renew London Infrastructure Construction Program, BE RECEIVED for information.   (2016-T10)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

6.

STAFF REPORT - Lead Mitigation Program Update

That, on the recommendation of the Director, Water and Wastewater, the staff report dated January 10, 2017 with respect to the City of London’s lead mitigation program for Londoners with lead water service pipes, BE RECEIVED for information.  (2016-E05)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

7.

STAFF REPORT - Appointment of Consulting Engineer for the Stormwater Servicing Municipal Class Environmental Assessment for the Huron Industrial Area

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for the Stormwater Servicing Municipal Class Environmental Assessment for the Huron Industrial Area:

a)         Stantec Consulting Ltd. BE APPOINTED to carry out the Master Servicing Study for the Huron Industrial Area in the City of London, in the total amount of $34,126.47, in accordance with the estimate on file, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for the work identified in a), above, BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated January 10, 2017 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-A05)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

8.

STAFF REPORT - Queens Avenue and Colborne Street Cycletracks

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Queens Avenue and Colborne Street Cycletracks:

a)         the implementation of cycletracks on Queens Avenue from Ridout Street to Colborne Street, and on Colborne Street from Dufferin Avenue to Horton Street, BE ENDORSED for implementation; it being noted that additional public consultation will be undertaken during the project design; 

b)         the implementation of a cycletrack on Queens Avenue, east of Colborne Street to Quebec Street, BE ADDED for consideration in a future year of the cycling facility capital program;

c)         MMM Group Ltd. BE APPOINTED Consulting Engineers to complete the project design and provide construction administration services for the 2017 project in the amount of $466,153.00, excluding H.S.T., in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy; it being noted that this is an extension of an assignment directly awarded by the Civic Administration that is necessary to accelerate the project which has been included in the application to the Public Transit Infrastructure Fund such that the project could be completed and funds claimed within the funding program’s eligible cost window;

d)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated January 10, 2017 as Appendix 'A';

e)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

f)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work;

g)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, including rail agreements if required, to give effect to these recommendations;

h)         the attached presentation from D. MacRae, Division Manager, Transportation Planning and Design, BE RECEIVED; and,

i)          the delegation from S. MacDouell, Cyclelink, BE RECEIVED; it being noted that S. MacDouell advised that Cyclelink is supportive of the initiative being undertaken by the City of London and emphasized it will be critical to complete the Old East Village and Old North extensions for the success of both of these projects and requested that the success of the project not be determined until after the extensions have been completed.  (2016-T05)

Motion to Approve.

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

Motion to Approve Delegation Request

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

9.

STAFF REPORT - Southdale Road West - Environmental Assessment - Pine Valley Boulevard to Colonel Talbot Road, Including Bostwick Road North of Pack Road, Appointment of Consulting Engineer

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for the environmental assessment for Southdale Road West extending from Pine Valley Boulevard to Colonel Talbot Road, including Bostwick Road from Southdale Road West to Pack Road:

a)         AECOM Canada Ltd., BE APPOINTED Consulting Engineers to complete the environmental assessment in the amount of $309,005.40, excluding H.S.T., in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated January 10, 2017 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and, 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-E05)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

10.

STAFF REPORT -  Kiwanis Park Pathway Connection - Ontario Municipal Cycling Infrastructure Program Transfer Payment Agreement and Consultant Services Extension

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Kiwanis Park Pathway Connection Project:

a)         the proposed by-law appended to the revised staff report as Appendix 'A' BE INTRODUCED at the Municipal Council meeting to be held on January 17, 2017 to:

i)          approve the Transfer Payment Agreement appended to the by-law as Schedule 1 of Appendix 'A’ to be entered into between The Corporation of the City of London and Her Majesty the Queen in Right of Ontario, as represented by the Minister of Transportation for the Province of Ontario, for funding under the Ontario Municipal Cycling Infrastructure Program (OMCIP);

ii)         authorize the Mayor and the City Clerk to execute the Agreement;

iii)        delegate authority to the Managing Director of Environmental and Engineering Services and City Engineer, or their designate, to execute any financial reports required as a condition of the Agreement authorized and approved in a) above; and,

b)         for the purposes of the Transfer of Payment Agreement (TPA), the municipality’s share of the funding BE CONFIRMED; it being noted that the approved capital budget identifies the required project funds;

c)         AECOM Canada Ltd. BE AUTHORIZED to complete the record of site condition process for the said project, in the amount of $156,144.00, excluding H.S.T., in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

d)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the revised staff report dated January 10, 2017 as Appendix 'B';

e)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project, including rail agreements;

f)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

g)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, including rail agreements, to give effect to these recommendations.  (2016-T05)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

11.

STAFF REPORT - Engineering Fees Contract Amendment: Huron Street Watermain River Crossing Project No. EW3580

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to increasing the engineering fees for the Huron Street Watermain River Crossing Project (EW3580):

a)         the consulting fees for Stantec Consulting Ltd. BE INCREASED by $35,000.00 from $343,624.00 to a revised total of $378,624.00, excluding H.S.T., for costs associated with contract administration for the Huron Street Watermain River Crossing;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated January 10, 2017 as Appendix 'A';

c)         the consulting fees for the project BE IN ACCORDANCE with the estimate, on file, which are based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.1 (c) of the City of London’s Procurement of Goods and Services Policy;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-A05)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

12.

STAFF REPORT - Single Source: Arva-Huron Pipeline Chamber Upgrades and Pipe Replacement Project No. EW3576

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Arva-Huron Pipeline Chamber Upgrades and Pipe Replacement (EW3576):

a)         the bid submitted by L-82 Construction Inc. in the amount of $883,320.00, excluding H.S.T.,  BE AWARDED in accordance with Section 14.4 (e) of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated January 10, 2017 as Appendix 'A';

c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

d)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-A05)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

13.

STAFF REPORT - Updates: Garbage and Recycling Collection and Next Steps

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the support of the Director, Environment, Fleet and Solid Waste, the following actions be taken with respect to the garbage and recycling collection and next steps:

a)         the Civic Administration BE DIRECTED to report back to the Civic Works Committee when additional details are known with respect to the Waste Free Ontario Act including the potential impacts on London residents, businesses and the City’s waste management system; and,

b)         the Civic Administration BE DIRECTED to report back to Civic Works Committee by December 2017 with:

i)          a Business Case, including a detailed feasibility study of options and potential next steps, to change the City’s fleet of garbage packers from diesel to compressed natural gas (CNG); and,

ii)         an Options Report for the introduction of a semi or fully-automated garbage collection system, including considerations for customers and operational impacts.  (2016-E07)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, P. Squire (4)

RECUSED: V. Ridley (1)

14.

STAFF REPORT - Execution of Contribution Amending Agreement with the Government of Canada for the HELP Clean Water Initiative

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated January 10, 2017, BE INTRODUCED at the Municipal Council meeting of January 17, 2017, to authorize the execution of a Contribution Amending Agreement for the HELP Clean Water initiative with the Government of Canada by The Corporation of the City of London, on its own behalf and on behalf of the Lake Huron Primary Water Supply System and the Elgin Area Primary Water Supply System, in the City's capacity as Administering Municipality as authorized by the respective Board of Management. (2016-E08)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

III.

SCHEDULED ITEMS

None.

IV.

ITEMS FOR DIRECTION

None.

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

15.

(ADDED) Comments on Environmental Bill of Rights Registry - Final Draft Strategy for a Waste Free Ontario: Building the Circular Economy

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the support of the Director, Environment, Fleet and Solid Waste, the comments and discussion on the Environmental Bill of Rights Registry – Final Draft Strategy for a Waste Free Ontario:  Building the Circular Economy BE ENDORSED and BE SUBMITTED to the Ministry of Environment & Climate Change’s Environmental Bill of Rights Registry posting (EBR 012-9356) titled “Proposed Strategy for a Waste-Free Ontario: Building the Circular Economy”.

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, P. Squire (4)

RECUSED: V. Ridley (1)

16.

(ADDED) Deferred Matters List

That the Civic Works Committee Deferred Matters List, as at December 19, 2016, BE RECEIVED.

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

17.

(ADDED) Request for Delegation Status

That delegation status BE APPROVED for a community representative to speak to the Civic Works Committee on February 21, 2017 with respect to the inclusion of sidewalks on East Mile Road and Oban Crescent in 2017 and Green Lane,  West Mile Road and North Mile Road `in 2018.

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

VI.

ADJOURNMENT

The meeting adjourned at 5:45 PM.