I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that Councillor T. Park disclosed a pecuniary interest in clause 7 of this Report, having to do with the Tax Adjustment Agenda, by indicating that her brother has an interest in the property related to Application No. 2016-9.

II.

CONSENT ITEMS

2.

STAFF REPORT - Community Safety and Crime Prevention Advisory Committee Amendment to Terms of Reference

That, on the recommendation of the City Clerk, the Terms of Reference for the Community Safety and Crime Prevention Advisory Committee BE AMENDED, effective October 1, 2016, by deleting the provision for a Voting Member from the Council for London Seniors and by increasing the number of Voting Members-at-Large from 3 to 4.

Motion Passed

YEAS: J. Morgan, V. Ridley, H.L. Usher, T. Park (4)

3.

STAFF REPORT - City of London's Credit Rating

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the staff report dated September 20, 2016, regarding the City of London's Aaa credit rating, BE RECEIVED for information.

Motion Passed

YEAS: J. Morgan, V. Ridley, H.L. Usher, T. Park (4)

4.

STAFF REPORT - 2016 Operating Budget Mid-Year Monitoring Report - Property Tax, Water, Wastewater & Treatment Budgets

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:

a)         the 2016 Operating Budget Mid-Year Monitoring Report for the Property Tax Supported (Appendix A of the staff report dated September 20, 2016), Water, and Wastewater and Treatment Budgets BE RECEIVED for information; it being noted that Civic Administration is projecting:

i)          a Property Tax Supported Budget surplus of $4.5m as identified by Civic Administration and Boards and Commissions; it being noted that the year-end position could fluctuate significantly based on factors beyond the control of Civic Administration such as Ontario Works caseload pressures, winter maintenance conditions and mandatory community improvement plan program incentives.

ii)         a Water Rate Supported Budget surplus of $301k.

iii)         a Wastewater and Treatment Rate Supported Budget surplus of $64k.

b)         with respect to the Housing Development Corporation operational savings at year-end, if any, the Civic Administration BE AUTHORIZED to contribute to the Housing Development Corporation Reserve Fund which will be used to support housing initiatives and future work with the Housing Development Corporation;

c)         with respect to the Information Technology Services operational savings, if any, the Civic Administration BE AUTHORIZED to contribute to the Technology Services Reserve Fund to be used to support investments in corporate systems;

d)         the Civic Administration BE AUTHORIZED to contribute to/draw down from the Water Capital Reserve Fund to balance year-end operations of the Water Budget should the budget be in a surplus/deficit position;

e)         the Civic Administration BE AUTHORIZED to contribute to the Wastewater Rate Stabilization Reserve to balance year-end operations should there be a surplus position or draw down from the Sewage Works Reserve Fund to balance year-end operations should there be a deficit position in the Wastewater & Treatment Budget; and

f)         notification of the Civic Administration’s contribution of $1,019,652 ($916,482 – Property Tax Supported; $15,660 – Water; and $87,510 – Wastewater) to the Efficiency, Effectiveness and Economy reserves in 2016 BE RECEIVED for information.

Motion Passed

YEAS: J. Morgan, V. Ridley, H.L. Usher, T. Park (4)

5.

STAFF REPORT - 2016 Life-To-Date Capital Budget - 2016 Mid-Year Capital Monitoring Report

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:

a)         the 2016 Life-to-Date Capital Budget – 2016 Mid-Year Capital Monitoring Report BE RECEIVED for information; and

b)         the capital projects in Appendix B to the staff report dated September 20, 2016, with a total of $7.4 million of net surplus funding, BE CLOSED and the following actions be taken:

i)          pay-as-you-go funding of $14,910.43 BE TRANSFERRED to the capital receipts account;

ii)         authorized debt financing of $1,606,438.75 BE RELEASED resulting in a reduction of authorized debt;

iii)         uncommitted reserve fund draws of $5,261,027.46 BE RELEASED from the tax/rate supported reserve funds which originally funded the projects; and,

iv)        uncommitted reserve fund draws of $559,105.99 BE RELEASED from the non-rate supported reserve funds which originally funded the projects.

Motion Passed

YEAS: J. Morgan, V. Ridley, H.L. Usher, T. Park (4)

III.

SCHEDULED ITEMS

6.

DELEGATION - Brenda Elliot, Eldon House

That the attached presentation from Brenda Elliot, Executive Director, Eldon House, with respect to the activities of Eldon House, BE RECEIVED.

Motion Passed

YEAS: J. Morgan, V. Ridley, H.L. Usher, T. Park (4)

7.

Tax Adjustment Agenda

That the recommendations contained in the Tax Adjustment Agenda dated September 20, 2016 BE APPROVED; it being noted that there were no members of the public in attendance to speak to the Corporate Services Committee, at the public hearing associated with the Tax Adjustment Agenda.

Motion to Open the public participation meeting.

Motion Passed

YEAS: J. Morgan, V. Ridley, H.L. Usher (3)

Motion to Close the public participation meeting.

Motion Passed

YEAS: J. Morgan, V. Ridley, H.L. Usher (3)

Motion to Approve the recommendations contained in the Tax Adjustment Agenda dated September 20, 2016.

Motion Passed

YEAS: J. Morgan, V. Ridley, H.L. Usher (3)

IV.

ITEMS FOR DIRECTION

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

VI.

CONFIDENTIAL

(See Confidential Appendix to the 21st Report of the Corporate Services Committee enclosed for Members only.)

The Corporate Services Committee convened in camera from 1:11 PM to 1:27 PM after having passed a motion to do so, with respect to the following matters:

C-1.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed disposition of land; commercial and financial information supplied in confidence pertaining to the proposed disposition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed disposition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed disposition.

C-2.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a lease amendment; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed lease amendment; commercial and financial information supplied in confidence pertaining to the proposed lease amendment, the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed lease amendment whose disclosure could reasonably be expected to prejudice the economic interests of the  Corporation or its competitive position; information concerning the proposed lease amendment whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed lease amendment.

C-3.

ADDED - A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to one or more of the Corporation's associations, unions and employee groups.

VII.

ADJOURNMENT