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28TH REPORT OF THE

 

Corporate Services Committee

 

meeting held on November 29, 2016, commencing at 12:02 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Councillor J. Morgan (Acting Chair); Mayor M. Brown; Councillors J. Helmer, T. Park, V. Ridley and H.L. Usher and L. Rowe (Secretary).  

 

ALSO PRESENT:  Councillors M. Cassidy and P. Hubert; A. Zuidema, B. Baar, A.L. Barbon, K. Graham, M. Hayward, P. Kokkoros, A. Macpherson, S. Mathers, V. McAlea Major, D. Mounteer, A. Ostrowski, C. Saunders, K. Scherr, B. Warner and P. Yeoman.

 

 

I.

CALL TO ORDER

 

1.

Disclosures of Pecuniary Interest

 

That it BE NOTED that no pecuniary interests were disclosed.

 

II.

CONSENT ITEMS

 

2.

STAFF REPORT - Alternatives for Billboard Advertising

 

 

That, on the recommendation of the Managing Director, Development and Compliance Services & Chief Building Official and the Managing Director, Corporate Services & City Treasurer, Chief Financial Officer, with the concurrence of the City Manager, the following actions be taken:

 

a)         the staff report dated November 29, 2016 regarding alternatives for billboard advertising BE RECEIVED for information;

 

b)         the Civic Administration BE DIRECTED to undertake a Request for Proposal (RFP) process that will:

 

i)          maximize the amount of revenue generated by billboard advertising (in comparison to the existing lease); and,

 

ii)         provide billboard advertising opportunities for City and community groups (coordinated by the City) for no charge; it being noted that this will impact the amount of revenue that will be generated from the advertising alternatives;

 

it being further noted that a new contract must be in place by October 2017 and that the RFP will be in part affected by the Sign By-law process currently underway.

 

 

 

Motion Passed

 

YEAS: M. Brown, J. Morgan, V. Ridley, H.L. Usher, T. Park, J. Helmer (6)

 

III.

SCHEDULED ITEMS

 

3.

12:30 PM - Tax Adjustment Agenda

 

That the recommendations contained in the Tax Adjustment Agenda dated November 29, 2016 BE APPROVED; it being noted that there were no members of the public in attendance to speak to the Corporate Services Committee, at the public hearing associated with the Tax Adjustment Agenda.

 

Voting Record:

 

            Motion to Approve the recommendations contained in the Tax Adjustment Agenda.

 

Motion Passed

 

YEAS: M. Brown, J. Morgan, V. Ridley, H.L. Usher, T. Park, J. Helmer (6)

 

Motion to Open the public participation meeting.

 

Motion Passed

 

YEAS: M. Brown, J. Morgan, V. Ridley, H.L. Usher, T. Park, J. Helmer (6)

 

 

Motion to Close the public participation meeting.

 

 

Motion Passed

 

YEAS: M. Brown, J. Morgan, V. Ridley, H.L. Usher, T. Park, J. Helmer (6)

 

 

IV.

ITEMS FOR DIRECTION

 

4.

COUNCIL MEMBER SUBMISSION - Association of Municipalities of Ontario - Health Task Force

 

That the request of Councillor J. Helmer to be reimbursed for his expenses associated with attending the 2016-2017 Association of Municipalities of Ontario -  Health Task Force meetings for 2016-2017, outside of his annual expense allocation, BE APPROVED subject to the annual budget approval process, and in accordance with the Municipal Council’s Travel and Business Expense Policy 28(1).

 

 

Motion Passed

 

YEAS: M. Brown, J. Morgan, V. Ridley, T. Park, J. Helmer (5)

 

NAYS: H.L. Usher (1)

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

5.

ADDED - STAFF REPORT - Amending Agreement - London Community Players Loan Agreement

 

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law included as Appendix ‘A’ to the staff report dated November 29, 2016 BE INTRODUCED at the Municipal Council meeting on December 6, 2016 to:

 

a)         authorize and approve an Amending Agreement, substantially in the form attached as Schedule “1” to the by-law and to the satisfaction of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer and the City Solicitor, between The Corporation of the City of London and London Community Players (LCP), to amend the City of London’s original $100,000 Loan Agreement by deleting all mortgage references to “$400,000.00” and by replacing them with “$350,000.00”; and,

 

b)         authorize the Mayor and the City Clerk to execute the Amending Agreement authorized and approved in a) above.

 

Motion Passed

 

YEAS: M. Brown, J. Morgan, V. Ridley, H.L. Usher, T. Park, J. Helmer (6)

 

 

6.

ADDED - COUNCIL MEMBER SUBMISSION - Acknowledgement of Traditional Territory at Meetings of Council

 

That each meeting of Municipal Council BE COMMENCED with the Chair making the following statement:

 

 

‘We begin by acknowledging that the land on which we gather is the traditional territory of the Anishinaabek, Haudenosaunee, Huron-Wendat, Attawandaron, and Lenape Indigenous peoples. This territory is covered by the Upper Canada Treaties, including Treaty 6, The London Township Treaty.’”

 

 

Motion Passed

 

YEAS: M. Brown, J. Morgan, V. Ridley, H.L. Usher, T. Park, J. Helmer (6)

 

7.

ADDED – STAFF REPORT – Council Policy 18(17)

 

That the attached report dated November 29, 2016, from the City Manager, entitled "Section 18(17)”, BE RECEIVED; it being noted that the Corporate Services Committee received a verbal overview from the City Manager with respect to this matter.

 

Motion Passed

 

YEAS: M. Brown, J. Morgan, V. Ridley, T. Park, J. Helmer (5)

 

8.

ADDED – COUNCILLOR ENQUIRY – London Police Services Board Composition

 

That it BE NOTED that Councillor J. Morgan enquired, on behalf of Councillor M. Salih, regarding the status of the staff report back with respect to seeking to increase the size of the London Police Services Board.  The City Manager advised that it is the intent of the Civic Administration to report back during the next Council meeting cycle.

 

VI.

CONFIDENTIAL

 

 

(See Confidential Appendix to the 28th Report of the Corporate Services Committee enclosed for Members only.)

 

The Corporate Services Committee convened in camera from 1:22 PM to 2:12 PM after having passed a motion to do so, with respect to the following matters:

 

C-1.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the  Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

 

C-2.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed disposition of land; commercial and financial information supplied in confidence pertaining to the proposed disposition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed disposition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed disposition.

 

C-3.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the  Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

 

C-4.

ADDED - A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose; advice and recommendations of officers and employees of the Corporation, including communications necessary for that purpose, related to employment-related matters and identifiable individuals.

 

C-5.

ADDED - Matters pertaining to employee negotiations and personal matters involving identifiable individuals, including municipal employees with respect to employment related matters, and advice and recommendations of officers and employees of the Corporation including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation.

 

VII.

ADJOURNMENT

 

              The meeting adjourned at 2:13 PM.