I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

9th Report of the Transportation Advisory Committee

That the following actions be taken with respect to the 9th Report of the Transportation Advisory Committee (TAC) from its meeting held on October 4, 2016:

a)         the Civic Administration BE ADVISED that the Transportation Advisory Committee (TAC) supports the draft Coloured Crosswalk Policy as outlined in the staff report dated August 22, 2016 from the Managing Director, Environmental and Engineering Services and City Engineer; it being noted that the TAC considers the proposed policy to be fair, reasonable and comprehensive; and, it being further noted that the TAC reviewed and received a Municipal Council resolution from its session held on August 30, 2016 with respect to this matter;

b)         the Civic Administration BE REQUESTED to advise the Ministry of Transportation of the following comments with respect to the Ontario Intercommunity Bus Policy proposal:

i)          the Transportation Advisory Committee (TAC) supports a reduction in transportation barriers; and,

ii)         the Ministry be asked to consider new and emerging technologies which may be appropriate for intercommunity passenger travel;

it being noted that the TAC reviewed and received the following with respect to this matter:

i)          a communication from H. Valentine entitled “The Intercity Bus in Ontario – Long Term Trends and Future Options”, and,

ii)         a News Release from the Ministry of Transportation entitled “Ontario Intercommunity Bus Policy Proposal”’ and,

c)         clauses 1 to 4 and 7 to 8, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

3.

10th Report of the Cycling Advisory Committee

That the 10th Report of the Cycling Advisory Committee from its meeting held on October 19, 2016, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

4.

STAFF REPORT - South Street and Grey Street Two-Way Conversion

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the conversion of South Street and Grey Street from one-way to two-way traffic operations:

a)         the staff report dated November 1, 2016, from the Managing Director Environmental and Engineering Services and City Engineer, entitled “South Street and Grey Street Two-Way Conversion” BE RECEIVED;

b)         the Civic Administration BE DIRECTED to implement the conversion of South Street and Grey Street from one-way to two-way traffic operations as outlined in the staff report noted in a) above;

c)         the Civic Administration BE DIRECTED to request the Canadian National Railway (CNR) to undertake the necessary railway crossing modifications to implement the conversion noted in b) above;

d)         the Civic Administration BE DIRECTED to maintain the provision for parking on the south side of Grey Street between Colborne Street and Maitland Street during weekday evenings and on weekends to address the operational needs of Beth Emanuel Church and the Fugitive Slave Chapel;

e)         the Civic Administration BE DIRECTED to investigate potential parking improvements that could be undertaken on Waterloo Street, Maitland Street and William Street to mitigate the loss in parking resulting from the conversion of South Street and Grey Street from one-way to two-way traffic operations; and,

f)          the Civic Administration BE DIRECTED to initiate additional parking analysis, infrastructure modifications and required by-law amendments to implement the conversion noted in b), above, subject to the provisions outlined in d) and e), above, and subject to the railway crossing modifications noted in c), above, being completed.  (2016-T05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

5.

STAFF REPORT - Victoria Bridge - Environmental Assessment - Appointment of Consulting Engineer

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Victoria Bridge Environmental Assessment:

a)         AECOM Canada Ltd. BE APPOINTED Consulting Engineers to complete the project in the amount of $389,400.00, excluding H.S.T., in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated November 1, 2016, as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents to give effect to these recommendations.  (2016-E05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

6.

STAFF REPORT - Amendments to the Traffic and Parking By-law

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated November 1, 2016 as Appendix 'A' BE INTRODUCED at the Municipal Council meeting to be held on November 8, 2016 for the purpose of amending the Traffic and Parking By-law (P.S. 111).  (2016-T08)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

7.

STAFF REPORT - Update on the Provincial Public Electric Vehicle (EV) Charging Application Process and Next Steps

That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the following actions be taken with respect to the update on the Provincial Public Electric Vehicle (EV) Charging Application Process and next steps:

a)         the comments and discussion BE ENDORSED and the staff report dated November 1, 2016 BE SUBMITTED to the Ministry of Transportation Ontario’s Environmental Bill of Rights Registry posting (EBR 012-8727) titled “Discussion Paper: Electric Vehicle Incentives, Infrastructure and Awareness”; and,

b)         the additional comments and discussion focused on the municipal role with respect to electric vehicles, local economic development and increased convenience to Londoners and visitors, along with the Council resolution, BE APPROVED and submitted to the Ministry of the Transportation Ontario’s Environmental Bill of Rights Registry posting (EBR 012-8727) prior to the Ministry’s deadline of November 14th 2016;

it being noted that the Civic Works Committee received a communication dated October 20, 2016, from J. Hughes, Director Ministry of Transportation with respect to this matter.  (2016-E17)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

8.

STAFF REPORT - Utility-Issued Alternate Locate Agreements

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated November 1, 2016, BE INTRODUCED at the Municipal Council meeting to be held on November 8, 2016 for the purpose of delegating to the City Engineer the authority to execute utility-issued Alternate Locate Agreements on behalf of the Corporation.  (2016-E06)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

9.

STAFF REPORT - 2016 External Audit of London's Drinking Water Quality Management System and 2016 Management Review

That, on the recommendation of the Director, Water and Wastewater, the staff report dated November 1, 2016 with respect to the 2016 external audit of London’s Drinking Water Quality Management System, and the subsequent 2016 Management Review meeting, BE RECEIVED for information.  (2016-E08)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

10.

STAFF REPORT - Appointment of Consultants - Clean Water and Wastewater Fund Projects

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of Consulting Engineers for the Sewer Separation Program applied for under Phase 1 of the Clean Water and Wastewater Fund (CWWF):

a)         the following Consulting Engineering firms BE APPOINTED Consulting Engineers for the pre-design and design of the said projects, at the upset amounts identified below, including contingency and exclusive of H.S.T., in accordance with the estimate on file, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (d) of the City of London’s Procurement of Goods and Services Policy; it being noted that these consultants may obtain approval to proceed with subsequent phases of engineering for their projects subject to satisfying all financial, reporting and other conditions contained within this Policy:

i)              Contract 18:  Archibald, Gray & McKay Engineering Limited, in the amount of $228,302.00;

ii)             Contract 19:  AECOM Canada Ltd, in the amount of $253,602.00; and,

iii)        Contract 20:  Ricor Engineering, in the amount of $188,680.00;

b)         the financing for design of the projects identified in a), above, BE APPROVED in accordance with the Sources of Financing Report appended to the staff report as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with each Consultant for the respective project; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-E08)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

III.

SCHEDULED ITEMS

11.

Commercial Boulevard Parking Application - 472 Ridout Street North

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the commercial boulevard parking application made by Peter M. Behr, Behr Holdings Incorporated, for 472 Ridout Street North BE DENIED for the following reasons:

a)         Strategic Direction #4 of the London Downtown Plan: Green our Downtown, recommends increasing tree canopy cover and reducing the heat island effect in the Downtown whereas the application proposes to remove an existing healthy City boulevard tree and paving over existing green space which is not in keeping with the above direction;

b)         the Downtown Design Guidelines recommend that surface parking be screened from the street and daylight triangle sightlines to parking area accesses be maintained for pedestrian crossings on sidewalks whereas the proposal will negatively impact the streetscape and introduce sightline conflicts for drivers using the adjacent driveway parking access to the north; and,

c)         there is a considerable amount of existing parking in the area including on-site, on-street and in surrounding parking lots;

it being noted that the Civic Works Committee received the attached presentation from D. MacRae, Division Manager, Transportation Planning and Design and a communication dated October 12, 2016 from P. Behr, Behr Holdings Incorporated, with respect to this matter;

it being pointed out that at the public participation meeting associated with this matter, the individual indicated on the attached Public Participation Meeting Record made an oral submission in connection with this matter.  (2016-D17)

Motion to Approve.

Motion to Open the public participation meeting.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

Motion to Close the public participation meeting.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

12.

DELEGATION - S. Mathers, Manager, Stormwater - One River-Master Plan Environmental Assessment Terms of Reference

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the One River Master Plan Environmental Assessment Terms of Reference appended to the staff report dated November 1, 2016 as Appendix ‘A’ BE APPROVED with the following revised draft EA Problem/Opportunity Statement:

“The river that flows through London’s downtown has many names:

• Deshkan Ziibiing (known to the Anishnaabeg and Lenape of the Great Lakes);
• Kahwyˆhatati (ONYOTAΆ:KA); and,
• The Thames (John Graves Simcoe)

This river is both our inheritance and our living legacy.  It is our collective responsibility to maintain and enhance this shared natural, cultural recreational and aesthetic resource.  The One River Master Plan Environmental Assessment will consider the area historically influenced by the Springbank Dam and will provide a plan that coordinates critical infrastructure projects in ways that improve the overall health of the river, identify potential impacts to downstream communities and where possible avoid them, protect species at risk and respect the vision of Back to the River’s “The Ribbon of the Thames” concept plan.  This study, in the context of many other ongoing initiatives, will preserve for future generations this valuable resource and allow people of all abilities to enjoy and access this designated Canadian Heritage River.”;

it being noted that the Civic Works Committee received the attached presentation from S. Mathers, Manager, Stormwater, with respect to this matter.  (2016-E21)

Motion to Approve the staff recommendation as amended.

Motion Passed

YEAS: J. Helmer, M. Cassidy, J. Morgan, M. van Holst (4)

NAYS: A. Hopkins (1)

Motion to Amend the draft EA Problem/Opportunity Statement.

Motion Passed

YEAS: J. Helmer, M. Cassidy, J. Morgan, M. van Holst (4)

NAYS: A. Hopkins (1)

IV.

ITEMS FOR DIRECTION

None.

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

13.

Deferred Matters List

That the Civic Works Committee Deferred Matters List, as at October 11, 2016, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

14.

(ADDED) Downtown Parking Study

That the Downtown Parking Study BE EXPANDED to include a review of commercial downtown boulevard parking fees.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

VI.

ADJOURNMENT

The meeting adjourned at 7:23 PM.