Community and Protective Services Committee

Report

The 6th Meeting of the Community and Protective Services Committee

Tuesday, March 30, 2021 at 4:00 P.m. - 5:00 P.m.

2021 Meeting - Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors J. Helmer (Chair),
• S. Lewis ,
• M. Salih,
• A. Kayabaga,
• S. Hillier,
• and Mayor E. Holder

ALSO PRESENT:

• J. Bunn, M. Ribera and M. Schulthess
    
  Remote Attendance: Councillors J. Morgan, E. Peloza and M. van Holst; R. Armistead, G. Belch, C. Cooper, C. Crossman, K. Dickins, O. Katolyk, G. Kotsifas, A. Macpherson, J.P. McGonigle, A. Pascual, J. Raycroft, C. Saunders, C. Smith, T. Wellhauser and B. Westlake-Power
    
  The meeting was called to order at 4:00 PM; it being noted that the following Members were in remote attendance: Mayor E. Holder, Councillors M. Salih, A. Kayabaga and S. Hillier

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1.

Disclosures of Pecuniary Interest

Councillor J. Helmer discloses a pecuniary interest in Item 4.5 of the 6th Report of the Community and Protective Services Committee, having to do with the Capital and Operational Needs of Municipal Golf Courses in London, by indicating that his father is employed by the National Golf Course Owners Association.

2.

Consent

2.1

1st Report of the Childcare Advisory Committee

• Moved by: A. Kayabaga
  Seconded by: S. Lewis

  That it BE NOTED that the 1st Report of the Childcare Advisory Committee, from the meeting held on February 22, 2021, was received.

  
  

  Yeas: (5)	S. Lewis, S. Hillier, A. Kayabaga, M. Salih, and J. Helmer
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.2

1st Report of the Community Safety and Crime Prevention Advisory Committee

• Moved by: S. Lewis
  Seconded by: A. Kayabaga

  That it BE NOTED that the 1st Report of the Community Safety and Crime Prevention Advisory Committee, from its meeting held on February 25, 2021, was received.

  
  

  Yeas: (5)	S. Lewis, S. Hillier, A. Kayabaga, M. Salih, and J. Helmer
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.3

Homeless Prevention COVID-19 Response April to June Extension - Single Source Procurement (#SS21-15)

• Moved by: A. Kayabaga
  Seconded by: S. Lewis

  That, on the recommendation of the Acting Managing Director of Housing, Social Services and Dearness Home, with the concurrence of the Director, Financial Services, that the following actions be taken with respect to the staff report dated March 30, 2021 related to the Homeless Prevention COVID-19 Response April to June Extension Single Source Procurement #SS21-15:

  a)     single source procurements BE APPROVED, with existing agreements, with various hotels and motels within the City of London at a total estimated cost of $685,000 (excluding HST) for a period between April 15, 2021 to June 30, 2021, with two (2) one (1) month options to extend, subject to funding, in accordance with section 14.4d) of the Procurement of Goods and Services Policy;

  b)     single source procurements with Impact London, Canadian Mental Health Association Elgin-Middlesex, Atlohsa Family Healing Services, and Mission Services of London BE APPROVED for isolation space, monitoring space and social distancing space staffing support with a total estimated cost of $550,000 for a period between April 15, 2021 to June 30, 2021, with two (2) one (1) month options to extend, subject to funding, in accordance with section 14.4e) of the Procurement of Goods and Services Policy;

  c)     single source procurement BE APPROVED for The Salvation Army to provide meals to various hotels and motels within the City of London with a total estimated cost of $82,500 for the period between April 15, 2021 to June 30, 2021, with two (2) one (1) month options to extend, subject to funding, in accordance with section 14.4 e) of the Procurement of Goods and Service Policy; and,

  d)     the Civic Administration BE DIRECTED to take all necessary steps to allocate funding to extend the Homeless Prevention COVID-19 Response by continuing to fund the operation of the isolation Space, monitoring Space and social distancing space, and continuing staffing support by Impact London, Canadian Mental Health Association Elgin-Middlesex, Atlohsa Family Healing Services, and Mission Services of London until June 30, 2021. (2021-S08/S14)

  
  

  Yeas: (5)	S. Lewis, S. Hillier, A. Kayabaga, M. Salih, and J. Helmer
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.4

Proposed Implementation of the Giwetashkad Indigenous Homelessness Strategic Plan

• Moved by: A. Kayabaga
  Seconded by: S. Lewis

  That, on the recommendation of the Acting Managing Director, Housing, Social Services and Dearness Home, the following actions be taken with respect to the staff report dated March 30, 2021, related to the Proposed Implementation of the Giwetashkad Indigenous Homelessness Strategic Plan:

  a)     the proposed Giwetashkad Indigenous Homelessness Strategic Plan, as appended to the above-noted staff report, BE ENDORSED and BE APPROVED for implementation, in principle;

  b)     the Civic Administration BE DIRECTED to undertake all administrative acts which are necessary to seek sources of funding from federal and provincial funding Partners to support the implementation of the Giwetashkad Indigenous Homelessness Strategic Plan, including supporting the City of London in accessing new funding by becoming a designated Indigenous Community Entity for Indigenous homelessness under the Reaching Home federal funding program;

  c)     the Civic Administration BE DIRECTED to undertake all administrative acts which are necessary to return to the appropriate standing committee with a financial plan for any available municipal funding to support the Giwetashkad Indigenous Homelessness Strategic Plan; and,

  d)     the Civic Administration BE DIRECTED to undertake all administrative acts which are necessary to fulfill the submitted business case, including supporting Atlohsa Family Healing Services in acquiring an appropriate location for an Indigenous Housing Hub, with the advice and support of Realty Services. (2021-S14)

  
  

  Yeas: (5)	S. Lewis, S. Hillier, A. Kayabaga, M. Salih, and J. Helmer
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.5

Single Source SS21-12 - Architect to act as Prime Consultant for Dearness Home Auditorium Expansion

• Moved by: S. Lewis
  Seconded by: E. Holder

  That, on the recommendation of the Acting Managing Director, Housing, Social Services and Dearness Home, and the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the staff report dated March 30, 2021 related to Single Source SS21-12 for an Architect to Act as Prime Consultant for the Dearness Home Auditorium Expansion:

  a)     the fee proposal submitted by MMMC Architects, 127 Brant Ave. Brantford, ON, N3T 3H5, for the provision of Consulting Services for the Dearness Home Auditorium Expansion in the amount of $211,000 (excluding HST), in accordance with Section 14.4 (d) of the Procurement of Goods and Services Policy BE ACCEPTED;

  b)     the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)     the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in connection with this project;

  d)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract, statement of work or other documents, if required, to give effect to these recommendations. (2021-S02)

  
  

  Yeas: (6)

  S. Lewis, S. Hillier, A. Kayabaga, E. Holder, M. Salih, and J. Helmer

  
  
  
  Motion Passed (6 to 0)

2.6

Application to UNESCO for London to be Designated a "UNESCO City of Music"

• Moved by: S. Lewis
  Seconded by: S. Hillier

  That, on the recommendation of the Managing Director, Parks and Recreation, the following actions be taken with respect to the staff report dated March 30, 2021 related to an Application to UNESCO for London to be designated a “UNESCO City of Music”:

  a)     the above-noted initiative BE APPROVED;

  b)     the Mayor BE DIRECTED to provide the required letter of formal introduction and support of the application, on behalf of the Municipal Council; and,

  c)     the Civic Administration BE DIRECTED to undertake the application process with respect to this matter. (2021-R08/M18)

  
  

  Yeas: (6)

  S. Lewis, S. Hillier, A. Kayabaga, E. Holder, M. Salih, and J. Helmer

  
  
  
  Motion Passed (6 to 0)

2.7

Film Update - Moving Forward

• Moved by: S. Hillier
  Seconded by: E. Holder

  That, on the recommendation of the Managing Director, Parks and Recreation, the proposed by-law, as appended to the staff report dated March 30, 2021, BE INTRODUCED at the Municipal Council meeting to be held on April 13, 2021 to:

  a)     authorize and approve the Amending Agreement to the 2020 Purchase of Service Agreement, as appended to the above-noted by-law, entered into between The Corporation of the City of London and the London Economic Development Corporation; and,

  b)     authorize the Mayor and the City Clerk to execute the above-noted Amending Agreement. (2021-R08/M18)

  
  

  Yeas: (6)

  S. Lewis, S. Hillier, A. Kayabaga, E. Holder, M. Salih, and J. Helmer

  
  
  
  Motion Passed (6 to 0)

2.8

Invasive Species Management Update and Funding Plan

• Moved by: S. Lewis
  Seconded by: S. Hillier

  That, on the recommendation of the Managing Director, Parks and Recreation the following actions be taken with respect to the staff report dated March 30, 2021 related to an Invasive Species Management Update and Funding Plan:

  a)     the above-noted staff report BE RECEIVED;

  b)     the financing for the continuation of the invasive species management program in 2021 BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report; and,

  c)     the Civic Administration BE DIRECTED to bring forward a budget amendment case during the 2022 Annual Budget Update to establish funding from 2022 to 2024 for the further continuation of the invasive species management program;

  it being noted that a communication, dated March 25, 2021, from S. Levin, Nature London, with respect to this matter, was received. (2021-E18)

  
  

  Yeas: (6)

  S. Lewis, S. Hillier, A. Kayabaga, E. Holder, M. Salih, and J. Helmer

  
  
  
  Motion Passed (6 to 0)

3.

Scheduled Items

3.1

London's Housing First Emergency Youth Shelter

• Moved by: S. Lewis
  Seconded by: E. Holder

  That the verbal delegation from T. Gillis, S. Cordes and M. Doucet, Youth Opportunities Unlimited (YOU), with respect to an update on the funding awarded to YOU in 2017 and the Housing First Emergency Youth Shelter, BE RECEIVED.

  
  

  Yeas: (6)

  S. Lewis, S. Hillier, A. Kayabaga, E. Holder, M. Salih, and J. Helmer

  
  
  
  Motion Passed (6 to 0)

4.

Items for Direction

4.1

Update on Housing Issues from Mission Services of London - P. Rozeluk, Mission Services of London - REQUEST FOR DELEGATION STATUS

• That the following actions be taken with respect to a request for delegation status from P. Rozeluk, Mission Services of London, related to an update on housing issues:

  a)     the above-noted request for delegation BE APPROVED; and,

  b)     the verbal delegation, the communication dated February 25, 2021, and the presentation, as appended to the Agenda, from P. Rozeluk, BE RECEIVED. (2021-S14)

  
  
  
  
  Motion Passed

  Voting Record:

  
  
• Moved by: S. Hillier
  Seconded by: S. Lewis

  Motion to approve the delegation request from P. Rozeluk, Mission Services of London.

  
  

  Yeas: (6)

  S. Lewis, S. Hillier, A. Kayabaga, E. Holder, M. Salih, and J. Helmer

  
  
  
  Motion Passed (6 to 0)
• Moved by: S. Lewis
  Seconded by: E. Holder

  Motion to approve the remainder of the clause.

  
  

  Yeas: (6)

  S. Lewis, S. Hillier, A. Kayabaga, E. Holder, M. Salih, and J. Helmer

  
  
  
  Motion Passed (6 to 0)

4.2

2nd Report of the Accessibility Advisory Committee

• Moved by: S. Hillier
  Seconded by: S. Lewis

  That the following actions be taken with respect to the 2nd Report of the Accessibility Advisory Committee, from its meeting held on February 25, 2021:

  a)     the Civic Administration BE REQUESTED to undertake a review of City of London planning related documents and by-laws, in particular the City’s Zoning By-law, to ensure that terminology used in the documents is reflective of current language and terminology related to accessibility; and,

  b)     clauses 1.1, 3.1 to 3.6 and 5.1, BE RECEIVED.

  
  

  Yeas: (6)

  S. Lewis, S. Hillier, A. Kayabaga, E. Holder, M. Salih, and J. Helmer

  
  
  
  Motion Passed (6 to 0)

4.3

2nd Report of the Animal Welfare Advisory Committee

• Moved by: S. Lewis
  Seconded by: E. Holder

  That the following actions be taken with respect to the 2nd Report of the Animal Welfare Advisory Committee, from its meeting held on March 4, 2021:

  a)     the revised attached “Recommendation to promote the Trap, Spay, Neuter and Release Program” BE FORWARDED to the Civic Administration for implementation or action, where appropriate; and,

  b)     clauses 1.1 and 3.1, BE RECEIVED.

  
  

  Yeas: (6)

  S. Lewis, S. Hillier, A. Kayabaga, E. Holder, M. Salih, and J. Helmer

  
  
  
  Motion Passed (6 to 0)

4.4

Mayor E. Holder - Affordable Housing Units in London

• Moved by: E. Holder
  Seconded by: S. Lewis

  That the following actions be taken with respect to the creation of affordable housing units in London:

  a)     the Civic Administration BE DIRECTED to expedite the development of needed 3,000 affordable housing units as set out in “Housing Stability Action Plan” (HSAP) to be in place in five years, instead of ten years as set out in the Plan; and,

  b)     the Civic Administration BE DIRECTED to report back to a future meeting of the Community and Protective Services Committee with an implementation plan, inclusive of financial impacts, that sets out the best supports for the development of affordable housing units;

  it being noted that a communication from Mayor E. Holder, with respect to this matter, was received. (2021-S14)

  
  

  Yeas: (6)

  S. Lewis, S. Hillier, A. Kayabaga, E. Holder, M. Salih, and J. Helmer

  
  
  
  Motion Passed (6 to 0)

4.5

Councillor M. van Holst - Capital and Operational Needs of Municipal Golf Courses in London

• Moved by: A. Kayabaga
  Seconded by: E. Holder

  That the communication from Councillor M. van Holst, as appended to the agenda, with respect to the capital and operational needs of municipal golf courses in London, BE RECEIVED. (2021-R05D)

  
  

  Yeas: (5)	S. Lewis, S. Hillier, A. Kayabaga, E. Holder, and M. Salih
  Recuse: (1)	J. Helmer

  
  
  
  Motion Passed (5 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: S. Lewis
  Seconded by: A. Kayabaga

  That the Deferred Matters List for the Community and Protective Services Committee, as at March 22, 2021, BE RECEIVED.

  
  

  Yeas: (6)

  S. Lewis, S. Hillier, A. Kayabaga, E. Holder, M. Salih, and J. Helmer

  
  
  
  Motion Passed (6 to 0)

7.

Adjournment

The meeting adjourned at 5:23 PM.