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4TH REPORT OF THE

 

Corporate Services Committee

 

meeting held on February 5, 2013, commencing at 1:00 PM, in Committee Room #5, Second Floor, London City Hall. 

 

PRESENT:  Mayor J.F. Fontana (Chair), Councillors N. Branscombe, J.P. Bryant, B. Polhill and J.B. Swan and C. Saunders (Acting Secretary).

 

ALSO PRESENT:  Councillors J.L. Baechler and D. Brown; J.P. Barber, G. Belch, A. Dunbar, K. Graham, M. Hayward, M. Henderson, G.T. Hopcroft, J. Jackson, J. Logan, J. Page, J. Smout, E. Soldo, J. Stanford, M. Turner, B. Warner, R. Wilcox and J. Wills.

 

 

I.

DISCLOSURES OF PECUNIARY INTEREST

 

1.

That it BE NOTED that no pecuniary interests were disclosed.

 

II.

CONSENT ITEMS

 

2.

Community Pulse Check

 

Recommendation:  That, on the recommendation of the City Manager, the staff report dated February 5, 2013, regarding community perceptions in London, BE RECEIVED for information.

 

3.

Real Property Acquisition Policy

 

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, with the concurrence of the Director of Corporate Investments and Partnerships, on the advice of the Manager of Realty Services and the Manager of Realty Services Operations, the attached proposed by-law (Appendix “B”), BE INTRODUCED at the Municipal Council meeting on February 12, 2013 to implement a Real Property Acquisition Policy for the City of London.

 

III.

SCHEDULED ITEMS

 

4.

Local Improvement Charges - Potential Uses

 

Recommendation:  That the following actions be taken with respect to the use of Local Improvement Charges:

 

a)            the delegation from O. Hobson regarding this matter BE RECEIVED;

 

b)            the Civic Administration BE DIRECTED to report back to the Corporate Services Committee with Terms of Reference for a potential pilot project utilizing local improvement charges for the acquisition of lands occupied by Sherwood Forest Public School; and,

 

c)            the report dated February 5, 2013, from the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, regarding local improvement charges, BE REFERRED to the Civic Administration to provide a further report back to the Corporate Service Committee that would include information from the City Solicitor’s Office with respect to this matter.

 

IV.

ITEMS FOR DIRECTION

 

5.

Appointment to the Town and Gown Committee

 

Recommendation:  That the following actions be taken with respect to appointments to the Town and Gown Committee:

 

a)            Tony Frost (Administrative Representative of Fanshawe College) BE APPOINTED to the Town and Gown Committee as voting member for the term ending February 28, 2015; and,

 

b)            the City Clerk BE REQUESTED to review the Terms of Reference for the Town and Gown Committee and report back to the appropriate Standing Committee regarding the potential expansion of the Town and Gown Committee’s voting membership to include voting representation from Western University, as well as from each of its affiliated colleges, and a representative of the London Property Management Association.

 

6.

Resignation from the Animal Welfare Advisory Committee

 

Recommendation:  That the communication dated January 24, 2013 from Joanne McFadden, resigning her appointment to the Animal Welfare Advisory Committee, BE ACCEPTED and Ms. McFadden BE THANKED for participating on the Animal Welfare Advisory Committee.

 

7.

Association of Municipalities of Ontario Economic Development Task Force

 

Recommendation:  That the following actions be taken with respect to the request from Councillor S.E. White for reimbursement of associated expenses for attending the 2013 meetings of the Economic Development Task Force for the Association of Municipalities of Ontario:

 

a)            the attached communication dated January 31, 2013, from Councillor S.E. White, BE RECEIVED; and,

  

b)            the request from Councillor S.E. White for reimbursement for expenses associated with attendance at the 2013 meetings of the Economic Development Task Force for the Association of Municipalities of Ontario BE APPROVED.

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

8.

Request for Delegation Status at the Corporate Services Committee re Post Secondary Students Becoming More Involved in Municipal Government

 

Recommendation:  That the following actions be taken with respect to the request from Adam Fearnall, President, University Students’ Council, for delegation status at the Corporate Services Committee to discuss how post-secondary students could become more involved in Municipal Government:

 

a)            pursuant to section 13.7 of the Council Procedure By-law, the actions of the Municipal Council taken at its meeting of January 15, 2013, related to the adoption of clause 12 of the 2nd Report of the Corporate Services Committee, concerning the above-noted request, BE RECONSIDERED;

 

b)            the Committee Secretary BE REQUESTED to make arrangements for Mr. Fearnall, and other post-secondary education institution student representatives, to appear as a delegation before the Corporate Services Committee; and,

 

c)            the Civic Administration BE REQUESTED to report back, after the delegation noted in b), above, has been heard, on measures that could be taken to provide for greater involvement of the post-secondary school population in the municipal decision-making process.

 

VI.

CONFIDENTIAL

 

(See Confidential Appendix to the 4th Report of the Corporate Services Committee enclosed for Members only.)

 

The Corporate Services Committee convened in camera from 1:41 PM to 2:40 PM  and from 2:42 PM to 3:36 PM after having passed a motion to do so, with respect to the following matters:

 

 

C-1.

A matter pertaining to litigation or potential litigation affecting the municipality, personal matters about an identifiable individual and information whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation as it relates to a claim for bodily injury and death; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

 

C-2.

A matter pertaining to instructions and directions to officers and employees of the Corporation to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which  could reasonably be expected to, prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the  Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

 

C-3.

A matter pertaining to proposed or pending acquisition of land by the municipality in connection with the Dingman Creek Erosion Control Facility project; litigation in the Ontario Superior Court of Justice, Court File No. 8579/12, with respect to the expropriation of part of properties municipally located on Dingman Drive, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose, in connection with litigation in the Ontario Superior Court of Justice, Court File No. 8579/12, in respect of the expropriation of part of properties municipally located on Dingman Drive; and directions and instructions to officers and employees or agents of the municipality regarding conduct of litigation in connection with litigation in the Ontario Superior Court of Justice, Court File No. 8579/12, in respect of the expropriation of part of properties municipally located on Dingman Drive.

 

C-4.

A matter pertaining to litigation or potential litigation with respect to the application of Liahn Farms Limited to the Ontario Superior Court of Justice, in connection with By-law C.P.-1466-249, the Tree Conservation By-law; advice that is subject to solicitor-client privilege, including communications necessary for that purpose, in connection with the application of Liahn Farms Limited to the Ontario Superior Court of Justice, in connection with By-law C.P.-1466-249, the Tree Conservation By-law; and giving instructions and directions to the solicitors of the municipality in connection with an application filed in the Ontario Superior Court of Justice by Liahn Farms Limited in relation to Councillors indemnification.

 

VII.

ADJOURNMENT

 

The meeting adjourned at 3:28 PM.