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3RD REPORT OF THE

 

Services Review Committee

 

 

meeting held on April 4, 2012, commencing at 3:30 PM, in Committee Room No. 5, Second Floor, London City Hall. 

 

PRESENT:  Councillor N. Branscombe (Chair) and Councillors J.L. Baechler, M. Brown, D.G. Henderson, P. Hubert, J.B. Swan and H.L. Usher and B. Westlake-Power (Secretary). 

 

ABSENT:  Mayor J. Fontana and Councillor D. Brown.

 

ALSO PRESENT:  Councillor J.P. Bryant, M. Hayward, R.L. Fair, A. Gilliam, L. Green, S. Houde, D. Ikeno, C. Keller, C. Saunders and R. Wilcox.

 

 

I.

DISCLOSURES OF PECUNIARY INTEREST

 

1.

No pecuniary interests were disclosed. 

 

II.

CONSENT ITEMS

 

2.

Councillor J. P. Bryant - Resignation from the Services Review Committee

 

 

Recommendation:  That the Municipal Council resolution from its meeting held on January 10, 2012, with respect to the resignation of Councillor J.P. Bryant from the Services Review Committee BE RECEIVED.

 

3.

Councillor B. Polhill - Resignation from the Services Review Committee

 

 

Recommendation:  That the Municipal Council resolution from its meeting held on March 20 and 21, 2012, with respect to the resignation of Councillor B. Polhill from the Services Review Committee BE RECEIVED.

 

III.

SCHEDULED ITEMS

 

4.

Results Based on Accountability and the Business Planning Process 2012

 

Recommendation:  That the following actions be taken with respect to results based accountability, the Business Planning Process for 2012 and the work of the Services Review Committee (SRC):

 

a)            on the recommendation of the City Treasurer and Chief Financial Officer, the Business Plan review process, as outlined in the report dated April 4, 2012, BE ENDORSED; it being noted that the SRC received the attached presentation with respect to this matter;

 

b)            the City Clerk BE DIRECTED to incorporate the following into the report currently being drafted related to the mandate and terms of reference for the SRC:

 

i)              the necessary changes to reflect the role of the SRC as a part of the municipal budget process, such that the annual budget target will act as the guide for the work of the SRC; and,

ii)             notwithstanding the current governance structure, the SRC report directly to Council and not through a Standing Committee;

 

c)            the following general guiding principles BE ADOPTED:

 

i)              City Council to set multi-year budget targets;

ii)             the above-noted targets be multi-faceted, including targets for investment, reserve funds, etc.;

iii)            budget targets to be established prior to Summer to direct all of the related processes;

iv)           status reports to be provided annually, in early Spring, with respect to the current budget context and to include consultation with the City’s Boards and Commissions; and,

 

d)            a revised public consultation and engagement strategy, related to the budget process, BE ESTABLISHED.

 

IV.

ITEMS FOR DIRECTION

 

5.

Next Meeting Dates

 

 

That the Services Review Committee held a general discussion with respect to upcoming meeting requirements BE NOTED; it being pointed out that the following meetings were proposed: June, July, September (2) and October (2). 

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

VI.

ADJOURNMENT

 

              The meeting adjourned at 5:13 PM.